Decisions

This report seeks approval under delegated authority for the award of a loan to Original Iree Island Bakery Limited in the sum of £128,994.00 (one hundred and twenty eight thousand and nine hundred and ninety four pounds) for the purpose of the expansion of the current business and the introduction of a more efficient method of production at Unit B07, Leyton Industrial Village, Argall Avenue, London E10 7QP, subject to approval of appropriate license(s), planning permission should it be required

Agreement to terminate the contract for Jon Sheaff
Associates, in relation to the Down Lane Park
Improvement Project, at RIBA Stage 2 - on the basis
of no-fault.

The Director of Housing, Regeneration and Planning notes that: -

The creation of a new leaseholder discretionary panel to assess applications of hardship and access to discretionary payment options for repayment of major works namely :-

• Capping of the cost of replacement of the PODs at Noel Park (Gladstone Avenue) – non resident leaseholders.
• Equity Share scheme for - all leaseholders
• Interest payment option only – resident leaseholders only
• Longer payment period options for non-resident leaseholders
Approves the discretionary leasehold payment options panel terms of reference completed in September 2021.

Specifically approves the recommendations the Panel will make recommendations to the Assistant Director for Housing

Approval to appoint under Contract Standing Order 8.02 for a supplier to deliver a festive event in partnership with the Tottenham Traders Partnership on Friday 3 December to Saturday 4 December 2021 using the New Homes Bonus grant and trader contributions.

The event will be delivered by The Christmas Decorators Ltd, to provide a Christmas Grotto for Friday 3rd and Saturday 4th December in a vacant market unit, and to dress the inside of the empty market stand and the overall Holcombe Market. The supplier will also install:

• Icicle lights down the full 22m length of the market in a zigzag format using approximately 65m of blue and white icicle lights and creating 5 zigzags in total
• Install a permanent catenary wire infrastructure that allows the use of bunting or other lightweight display items at other times of the year
• Display a wall motif on the wall of Santander that is 2.5m long x 76cm tall.

All permissions have been sought and approved.

Total Project Cost = £3,642 (NHB: £2,642, traders: £1,000)

Approval to appoint under Contract Standing Order 8.02 for a supplier to deliver an element of festive events in partnership with the relevant Traders Associations across November and December 2021 using Welcome Back Fund grant.

The service will be delivered by Same Difference Arts Ltd, to provide a set of festive characters in the following town centres:

• Muswell Hill – 20 November
• Turnpike Lane - 2 December
• Tottenham High Road – 4 and 5 December
• Myddleton Road – 5 December

Total Project Cost = £5,000 (excluding VAT)

Approval to appoint under Contract Standing Order 8.02 for a supplier to deliver an element of festive events in partnership with the relevant Traders Associations across November and December 2021 using Welcome Back Fund grant.

The service will be delivered by The Christmas Decorators Ltd, to provide a Christmas Grotto in the following town centres:

• Muswell Hill – 20 November
• Turnpike Lane - 2 December
• Myddleton Road – 5 December

These will be dressed to provide the atmosphere appropriate for visiting Santa. In addition, each location will be provided with a 3m x 3m winter grade pop-up gazebo to provide a covered area for Santa’s Elves, buggies, etc.

Total Project Cost = £4,450 (excluding VAT)

The Assistant Director of Regeneration and Economic Development is requested to:

1. Waive Contract Standing Order (CSO) 8.03 (requirement to obtain at least three competitive quotations) as permitted by CSO 10.01.2(d); and to approve the implementation of CSO 9.07.1c and award a contract for ecological management services and community engagement and outreach services for the Paddock Enhancement Project to The Conservation Volunteers. The contract value is £72,000.

2. Note the recommendation to include this item on the Forward Plan for a Cabinet Decision on Agreement to Lease in 2022 – to replace this proposed 12-month interim contract upon its completion on 31st Oct 2022.

Following a competitive Request For Quotation tender process and in accordance with Contract Standing Order (CSO) 8.03 award the contract to Springboard Research Limited for the installation and maintenance of 17 x footfall camera devices and provide data and options for relevant analysis on footfall for several town centres in Haringey.

The total cost of the provision of these services is £74,945 excl. VAT and is funded through the ERDF Welcome Back Fund (£39,000 to be spent by end of March 2022) and the Future High Streets Fund (£35,945 to be paid in full in 2021/22).

Approval to appoint under Contract Standing Order 8.02 for a supplier to help deliver festive events in partnership with the borough’s Traders Associations across November and December 2021 using Welcome Back Fund grant.

The event will be delivered by Pickled Pepper Books Ltd, to provide Santa and Elves within Christmas Grottos, in the following town centres:

• Muswell Hill – 20 November
• Turnpike Lane – 2 December
• Tottenham (Holcombe Mkt) – 3-4 December
• Myddleton Road – 5 December

The event will involve a Storytime with Santa, on the hour, for up to 15 children, followed by a meet and greet with Santa. Every child receives an age-appropriate wrapped book, carefully selected for quality. Elves will assist with drumming up interest and creating a spectacle on the day.
Pickled Pepper Books previously ran an in-house, socially distanced grotto, every weekend in December 2020. The aim is to improve children’s literacy skills at this popular time of year in a fun environment.
Total Project Cost = £7,450 (excluding VAT)

Approval to appoint under Contract Standing Order 8.02 for a supplier to deliver 60 indoor festive lights kits to be placed in selected retail and hospitality businesses in town centres, in partnership with the relevant Traders Associations across November and December 2021 funded by the Welcome Back Fund grant

The lights will be delivered by Xcentric Events Ltd, to be placed in the following town centres:
• Green Lanes
• Turnpike Lane
• Tottenham

These will be 60 warm white or multi coloured fairy lights shop kits for traders to install in their windows. Each kit comprises:
• 2 x 10m dual colour connectable string lights each with 100 LED bulbs
• 1 x 31v transformer with a 2m long power lead

Price per kit is £41.50 which is £2,490 for 60.

Approval to appoint under Contract Standing Order 8.02 a supplier to deliver an online advent calendar promoting small businesses and town centres to encourage more people to shop local for Christmas.

The solution will be delivered by Flok, to rework the existing 2020 advent calendar site for 2021, using an updated design and additional features, with new content provided by businesses.

Total Project Cost = £3,500 (excluding VAT)

Head of Programme Management to:

i. Approve the waiver of the usual requirement for tendering under Contract Standing Order (CSO) 8.03 (requirement to obtain at least three competitive quotations) as allowed under CSO 10.01.2 D (ii) and in accordance with CSO 9.06.1 to enable the decision in (ii) below.

ii. Approve the award of the contract for the provision of Employment Consultancy for Young Adult Service (YAS) to Drive Forward Foundation (14-15 Lower Marsh SE1 7RJ).

Request to waive Contract Standing Order 8.03 as allowed under CSO 10.01.2 for the appointment of Pellings on the Cranwood scheme at Woodside Avenue, London N10

To extend the Council’s contract with Cast Media Group Limited for shared ownership marketing and sales services, increasing that contract’s value from £30,000 to £35,000 exclusive of VAT in order to allow additional marketing of the remaining unsold home at 500 White Hart Lane

It is recommended that the Director of Housing ,under CSO 9.07.1c (Bid Acceptance and Contract Award) the award of a contract to Hughes and Salvidge Ltd. to demolish the existing structures on the Ashley Road Depot housing delivery project for a total sum of £ 290,550 plus VAT.

The request is to award under Contract Standing Order (CSO) 8.02 to deliver six Christmas trees in partnership with the relevant Traders’ Associations across November and December 2021 using Welcome Back Fund grant.

The trees will be delivered in the following town centres:

• x1 20 ft Nordman Fir tree, complete with stand covered in up to 2,300 multicoloured lights, and large star for Tottenham Green
• x5 18ft Nordman Fir trees, complete with stand covered in up to 2,100 multicoloured lights, and large star, for Bruce Grove, Myddleton Road, Hornsey High Street, Turnpike Lane, Green Lanes.

Total Project Cost = £9,995

For the Head of Programme Management to approve the variation of the Contract for QS/EA services with Bristow Consulting to include Network Rail engagement and form submissions and a construction management plan, as allowed under the Council’s Standing Orders (CSO) 10.02.1(a).
The value of the variation is £28,360 (+VAT) bringing the total value of the contract to £85,021 (+VAT).

Waiver of Contract Standing Order (CSO) 10.01.2 D and, in accordance with CSO 9.06.1 C, contract award to Wheely Tots for the ‘Delivery of Positive Activities for Young People’ project across Broadwater Farm and Northumberland Park as part of the socio-economic regeneration programme.

The Head of Programme Management, Regeneration and Economic Development approves under Contract Standing Order 8.02 the appointment of Point Topic to provide specialist and technical resource required to progress the Northumberland Park high-speed broadband project - for a total value of £9,990 (excluding VAT).