Agenda and minutes

Gordon Hutchinson nominated Jason Beazley, and this was seconded by Cllr Nick da Costa.

RESOLVED

That Jason Beazley would chair the meeting. 

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Noted.

Apologies for absence were received from Cllr Dana Carlin, Cllr Eldridge Culverwell, Cllr Josh Dixon, Cllr Scott Emery, Cllr Justin Hinchliffe, Jim Jenks, Duncan Neill, Cllr Lucia das Neves and Cllr Yvonne Say.

Jim Jenks substituted by Adrian Thomas (Warner Estate Residents Association).

None.

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item 10 below).

None.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 18^th June 2019.

ii.         To note the minutes of the Statutory Advisory Committee held on 18^th June 2019.

iii.        To note the minutes of the Consultative Committee held on 18^th June 2019.          

iv.        To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 16^th July 2019.

The following points were noted in discussion regarding the previous minutes of the Joint Alexandra Park and Palace Statutory Advisory Committee and Consultative Committee:  

• Gordon Hutchinson to be added under the ‘apologies for absence’ item as his name had been missed from the item (Action: Clerk).
• Regarding the shuttle buses between Alexandra Palace Railway Station and Tottenham Hotspur Stadium, which were using the east car park / AP Way roundabout as a turning point, the CEO confirmed that the Trust had still not received a response from Tottenham Hotspur to the concerns raised by the Trust.
• In response to a Member’s concern that the use of the word ‘tad’ on the litter signage was not widely understood and perhaps should be avoided, the CEO, Louise Stewart, noted that this concern would be fed back to the team (Action: CEO).
• The CEO informed the Members that the public consultation on the Heritage Significance Appraisal had closed at the end of September 2019 but comments from Members would still be considered, as the consultation results were yet to be evaluated.
• The CEO mentioned that work on the creativity pavilion had not yet started and that it was expected to start in October 2019. 
• Responding to an enquiry on the removal of the Beer Garden structure, the CEO explained that planning permission was only to the end of September each year.  Members asked for the signage promoting the beer garden to be taken down (Action: CEO).
• Cllr Weston mentioned that the outcome of the Haringey Ward Boundaries consultation was due to be published on 3^rd December. 

RESOLVED

1.    To approve the minutes of the informal Joint Statutory Advisory and Consultative Committee held on 18^th June 2019.

2.    To note the minutes of the Statutory Advisory Committee held on 18^th June 2019.

3.    To note the minutes of the Consultative Committee held on 18^th June 2019.

4.    To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 16^th July 2019.

This report provides information to the Statutory Advisory and Consultative Committees on planning and policy issues in relation to Alexandra Park and Palace. It also provides additional information on the events programme and a range of activities of the Charitable Trust.

The CEO introduced the report as set out and invited Member comments. The following was noted:

 Governance and Strategy update

Responding to a question on the background and skills of the Finance, Risk, Resource and Audit Committee (FRRAC) and Alexandra Palace Trading Limited (APTL) Board appointments, the CEO informed that the FRACC Independent Member held a chief finance officer position in a large media company, had over 20 years of experience in finance working for central government and large corporations and lived locally. One of the APTL appointees was a qualified accountant, had held a range of different senior roles and now ran his own advisory business. The other APTL Director was a CEO in the sports and entertainment sector with more than 25 years’ experience working within the marketing communications industry, working with many of the world’s leading brands.

In response to a question on the timescale for the Campsbourne Project, the CEO informed that the rough timescale for the project was 5 years. The CEO noted that the next steps included an initial conversation with potential funders and partners, to create a more focussed brief and an understanding of who should be engaged in the next stages of co-creation (including residents, community groups around the Campsbourne area). Cllr Weston asked that the Hornsey ward Councillors be involved early on. The CEO agreed for SAC & CC Councillor members to be included in the consultation process to share with their constituents (Action: CEO). In response to a question, the CEO mentioned that the Council’s Accessibility Officers would be consulted on the Project. 

In discussion of the Car Park Charging Feasibility Project the following was noted:

• Responding to a question about the involvement of the Council’s Accessibility team in the consultation of the Project, the CEO explained that the consultation had not started but the council would have the opportunity to comment.
• The CEO provided a brief update on the feasibility project which was nearing completion.  Recommendations would be presented to the Trustee Board and consultation on a proposed scheme would commence before the end of the year. The consultation page would be on the new website.
• Members were invited to contribute suggestions the ‘Frequently Asked Questions’ via email by the end of October, or if they desired, to provide their contributions at the meeting. Subsequently, the following points were made by Members:

o   Consideration should be given to whether to charge dog walkers, staff, volunteers and Committee members. 

o   Overspill in Campsbourne and Dukes Avenue should be considered.

o   The Consultation should state the reason for charging and what the income will be spent on.

• The CEO informed that it was important to demonstrate that the consultation engaged a wide range of beneficiaries. The consultation will seek a wide demographic spread and will be publicised on the website, social media, and available in hard copy. We will also promote through others such as the Bridge Renewal Trust, to help make sure we are reaching that wider demographic
• The CEO informed  ...  view the full minutes text for item 149.

This report provides a summary of the results of the Outdoor Monitoring Framework and details of how it has been managed since the framework was established in November 2017.

The CEO introduced this report as set out. In discussion, a Member hoped that the team would continue to work on improvements. It was recognised that this relied on investment in the Park, but generally the framework had been successful in ensuring that outdoor events were not detrimental to the Park.

RESOLVED

To consider the results of the Outdoor Monitoring Framework and make any recommendations to the Trustee Board.

The non-voting Member informed that the Board’s Strategy Day on 28^th September discussed key issues, such as car parking.

None.

To consider any items admitted at item 4 above.

N/A

Tuesday 10^th December 2019

Tuesday 25^th February 2020

Tuesday 10^th December 2019

Tuesday 28^th April 2020