Agenda and minutes

Cabinet
Tuesday, 13th July, 2021 6.30 pm

Venue: George Meehan House 294 High Road Wood Green London N22 8YX -

Contact: Ayshe Simsek, Democratic Services & Scrutiny Manager 

Note: Note - link for stream has been updated with a recording of the meeting held on 13 July 2021 - this can be found on the agenda front sheet 

Items
No. Item

552.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the information as set out in the agenda and advised that the meeting was being filmed.

553.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Diakides and Hakata.

 

Councillor Diakides was present via the Teams meeting, however as he was not physically present at the meeting he would not take part in any decision-making.

554.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 19 below. New items of exempt business will be dealt with at Item 24 below).

Minutes:

There were no items of urgent business.

555.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

On the basis of being a leaseholder in the borough, Councillor Chandwani declared an interest in relation to item 10 [New payment options policy for leaseholder] and advised that she would leave the meeting for the consideration of this item.

556.

Notice of Intention to Conduct Business in Private, any Representations Received and the Response to any such Representations

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item [20] : Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

 

Minutes:

There were no representations made.

557.

Minutes pdf icon PDF 664 KB

To confirm and sign the minutes of the meeting held on 15 June 2021 as a correct record.

Minutes:

RESOLVED

 

That the minutes of the Cabinet meeting held on 15 June 2021 be approved as a correct record.

558.

Matters Referred to Cabinet by the Overview and Scrutiny Committee

Minutes:

None received.

559.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Minutes:

None received.

560.

High Road West Approval of Residential Offers, Landlord Offer and Love Lane Estate Ballot Programme pdf icon PDF 641 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for House Building, Place Making and Development]

 

 

The report seeks approval of the final versions of the High Road West Local Lettings Policy, the Love Lane Leaseholder Offer and approval of the commitments to residents to be included within the ‘Landlord Offer’, which will form the basis of the resident ballot on the Love Lane Estate.  The report also seeks approval to proceed to a resident ballot on the Love Lane Estate, in line with the requirements set out in Section 8 of the Greater London Authorities’ Capital Funding Guide.

Additional documents:

Minutes:

 

The Cabinet Member for House Building, Place - Making and Development introduced the report which sought approval of the final versions of the High Road West Local Lettings Policy, the Love Lane Leaseholder Offer and approval of the commitments to residents to be included within the ‘Landlord Offer’, which would form the basis of the resident ballot on the Love Lane Estate.

 

The report also sought approval to proceed to a resident ballot on the Love Lane Estate, in line with the requirements set out in Section 8 of the Greater London Authorities’ Capital Funding Guide. It was noted that the resident ballot was an important milestone and would give residents the opportunity to decide if the scheme proceeds. If the vote was ‘yes’, the Council would be able to draw down the c.£90m of funding secured from the GLA for the High Road West scheme.

 

The Cabinet Member highlighted that the primary focus of the Council was to keep the community, at Love Lane, together and would include both secure tenants and those living in temporary accommodation on the estate.

The Cabinet Member committed to continue communication with estate residents to ensure that all residents understood the Landlord offer. This would include providing different language translations of the Landlord offer.

 

It was noted that where residents may be moved from the estate in the different phases of the development , they would not lose their offer on a home, and either be rehoused on the estate or nearby.

 

In response to questions from Councillors: Bevan, Brabazon, Davies and Palmer, the following information was provided by the Cabinet Member, the Director for Housing, Regeneration and Planning and the Assistant Director for Regeneration.

 

  • Welcomed support from Homes for Haringey for communication activities with residents on the Landlord offer.

 

  • The Cabinet Member had met with individually with residents and the Resident’s Association at Love Lane. Feedback had been given to them on what elements of the offer they were not clear on. Some queries were responded to immediately at this meeting and other issues were to be followed up and responded to.

 

  • The Cabinet Member would ensure communications with residents was in plain English with FAQs provided. She committed to oversee this process and to keep contact with the residents of the estate.

 

  • Noted that there would be a small number of residents that would need to move off the estate, temporarily, during the first phase. It was noted that thereafter there would be more homes completed to allow tenants to move in. The aim of the phasing process was to minimise the numbers of potential moves. The Director would ask his team to provide more detail on the statistics of those likely to need a temporary move. However, it would be based on the particular housing needs of the families that needed to be moved at the time the development is brought forward.

 

561.

New payment options policy for leaseholders pdf icon PDF 399 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for Planning, Licensing and Housing Services]

 

Following Cabinet approval on 8 December 2020, Officers undertook a consultation exercise with Leaseholders in respect of enhanced repayment options for major works invoices. This report provides details and feedback on the outcome of this exercise.  The report also sets out proposals to amend and improve the Council’s leaseholder repayment options for major repair works.

Additional documents:

Minutes:

Councillor Chandwani left the meeting as per item 555.

 

The Cabinet Member for Planning, Licensing and Housing Services introduced the report which sought approval to amend and improve the Council’s leaseholder repayment options for major repair works. This was following a Cabinet approved consultation exercise with Leaseholders. The report provided details and feedback on the outcome of this exercise.

 

The Cabinet Member provided some context to the decision being sought, outlining the increasing programme of major works on the borough’s estates in the next few years. The works would be completed on a holistic basis with major works completed as a whole on an estate rather than section by section . This would less inconvenient and more cost effective. The capacity issues to deliver schemes had improved . The proposed payment options had bene researched and compared these to other borough’s terms for leaseholders, and they provided good options with the offer of flexible payments.

 

In response to questions from Cllr Palmer, the following was noted:

 

  • With regards to equity loan succession to partners and not family members, this was likely to be a typical legal requirement. This was likely to be the typical approach followed by other Council’s and organisations. However, the Director for Housing, Planning and Regeneration would explore this point and follow up in writing with a response to Cllr Palmer.

 

  • In relation to the Council taking forward leaseholder bills, where there has been misinformation, it was noted that there was a further Cabinet report on the Noel Park Pods Major works to be considered by the Cabinet on the 22nd of July.

 

  • The situation on charging some leaseholders for installation of fire doors and delay in completing works was a complex issue. There was confusion due to the inefficiency in the providers of fire doors, providing the required certifications and qualifications and this had caused confusion and issues. There were also various legal procedures on how to deal with accounts folding funds for these works and therefore not straightforward situation to resolve.

 

RESOLVED

 

To note the outcome of the consultation and approve the revised leaseholder repayments options set out at appendix A, which includes the proposed changes and enhancements as set out in detail in appendix B of this report.

 

Reasons for decision

 

It is important that that the Council offers fair and considerate terms that recognise the needs of residents and any debts incurred are recovered in an ethical, reasonable and just manner.

 

Approving the enhanced payment options will mean that the Council’s new terms reflect some of the best options offered by other London Councils and will give leaseholders greater flexibility to choose a payment option that meets their financial circumstances. It also reduces the risk of the Council incurring debts that remain unpaid as well as the risk of lengthy and costly court proceedings to recover the debt.

 

Alternative options considered.

 

A do-nothing option will mean that some leaseholders will struggle to pay the monthly payments associated with bills, particularly bills in excess  ...  view the full minutes text for item 561.

562.

Stapleford North Wing Block Section 105 consultation - Broadwater Farm pdf icon PDF 323 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for House Building, Place Making and Development]

 

This report seeks Cabinet approval to undertake a consultation with residents within the Stapleford North block to seek their views on the future of their homes.

 

Minutes:

Councillor Chandwani returned to the meeting room.

 

The Cabinet Member for House Building, Place - Making and Development introduced the report which sought approval to undertake a consultation with residents within the Stapleford block to seek their views on the future of their homes. For secure Council tenants this consultation would be a statutory consultation under the s105 Housing Act 1985. This consultation would present two options for resident feedback. The first option put forward was to seek to retain the block and refurbish it alongside the development of new homes. The second option was to rehouse affected residents (secure Council tenants would be rehoused in existing Council properties), demolish the block and include the site within the emerging design proposals for new homes.

 

It was important to note that the proposals did not affect all residents living in Stapleford and only affected flat numbers (flats 25-36 and 61-72). This was the wing section of Stapleford block, which is attached by a small bridge to Northolt block which is a block that has been previously agreed to be demolished. It was recognised that, during the plans for demolition works, this part of the Stapleford block would be in the middle of area full of dust and construction works. Therefore, it was important to seek the views of these 24 affected residents through a statutory consultation on whether they wanted the block to come down or have this refurbished. Once consultation was completed, a report would be considered by Cabinet in September.

 

The Cabinet Member provided assurance that, if the block were to be demolished , the Council would be extending the Rehousing and Payments policy to support these residents.

 

The Cabinet Member emphasised that the Council and Homes for Haringey were taking forward proactive contact with the residents in this block.

 

In response to questions from das Neves and Cllr Palmer, the following information was noted:

 

  • There was a lot of engagement with residents affected and full understanding of the languages spoken, and translations needed. There was a sign language interpreter commissioned and Homes for Haringey were working with established interpreters in Turkish and Somali to ensure consistent dialogue. It was noted that Homes for Haringey were running one to one session with the resident housing team and also having drop-in sessions. There was also an independent tenant’s advisor available to tenants that wanted to speak with someone external to the Council.

 

  • Although, the consultation was taking place over the summer period, the availability of residents had been ascertained to ensure that they were around to speak with housing officers about the consultation. There had been a lot of work to ensure connect and engage with people.

 

  • Noted that this decision would be included in the overall ballot that the Council were running towards the end of the year.
  • The Council were seeking to maximise the number of social housing units available on the estate and would replace those demolished with social rented units. They were also ensuring that there  ...  view the full minutes text for item 562.

563.

Parking fees and charges review pdf icon PDF 553 KB

[Report of the Director of Environment and Neighbourhoods.  To be introduced by the Cabinet Member for Customer Service, Welfare and the Public Realm]

 

This report recommends changes to some existing parking fees and charges as well as the introduction of some new charges.

 

Minutes:

 

The Cabinet Member for Customer Service, Welfare and the Public Realm introduced the report which sought approval to commence the statutory notification process required to increase existing parking fees and charges. It also sought approval to commence statutory consultation where required for the introduction of some new charges.

 

The Cabinet Member and the Assistant Director for Direct Services responded to questions from Councillor Palmer:

-           The 6% increase for hourly visitor permits worked out to roughly 5 pence, which was in line with other changes.

-           The statutory consultation period for parking was usually around 4-6 weeks.

-           In regard to Councillor Palmer’s question on changes to Hornsey High Street, the Cabinet Member requested that the question be sent in writing so that a full response could be provided directly to Councillor Palmer.

 

RESOLVED

 

1.         To authorise the publication of Variation Notices issued under Section 46A of the Road Traffic Regulation Act, to give effect to the increase to existing parking fees and charges as set out in Appendix A.

 

2.         To approve the introduction of a 25% diesel surcharge for on street and off-streetcar park charges as set out in Appendix B, subject to the outcome of statutory consultation.

 

3.         To approve the introduction of Sunday parking charges in those off-street (public) car parks where they currently do not apply as set out in Appendix C, subject to the outcome of statutory consultation.

 

4.         To approve the introduction of Sunday parking charges in on-street “stop-and-shop” parking bays as set out in Appendix D, subject to the outcome of statutory consultation.

 

5.         To give delegated authority to the Head of Highways and Parking, consequential on this report to:

·           carry out statutory notification and consultation where required.

·           consider representations received in response to consultation and to report significant or substantial concerns to the relevant decision-maker(s).

·           make traffic management orders, where there are no valid objections.

 

Reasons for decision

Haringey must ensure appropriate parking fees and charges (permit, on-street and off-street parking prices) are in place to continue to support the Council’s wider traffic management and environmental objectives and obligations.

 

The Council’s authority to operate and set parking-related charges is defined by legislation. It is important to note that on-street parking charges cannot be set purely and intentionally as a means to raise revenue and charges must have regard to the costs of administration and enforcement.

 

However, permit and on-street prices can be set to ensure the Council provides suitable and adequate parking facilities on the public highway, whilst ensuring this does not negatively affect traffic flow in the borough. The Council is, therefore, able to set charges to restrain demand and enable a more effective management of its kerbside for wider transport and environmental benefits.

 

Sections 45 and 46 of the Road Traffic Regulation Act 1984 (RTRA) provide the Council with the power to control parking by designating on-street parking places, charging for their use and restricting (or providing for) the use of such places by persons holding a permit for  ...  view the full minutes text for item 563.

564.

Renewal of DPS for Residential and Nursing pdf icon PDF 193 KB

[Report of the Director of Adults and Health.  To be introduced by the Cabinet Member for Health, Social Care and Wellbeing]

 

The report requests approval to extend the DPS for Residential and Nursing categories for a period of 1 year to 31st July 2022 with provision to extend for up to a further 6 months, subject to utilisation value.

 

Minutes:

The Cabinet Member for Health, Social Care and Wellbeing introduced the report which sought approval for the extension of the Dynamic Purchasing System (DPS) procurement sourcing tool for the provision of Residential and Nursing care requirements. The proposal was to extend the DPS for Residential and Nursing categories for a period of 1 year to 31 July 2022, with provision to extend for up to a further 6 months.

 

The Cabinet Member and the Assistant Director for Commissioning responded to questions from Councillor Palmer:

-           The past year had been a difficult year, which had resulted in a shift in how services and processes were managed.

-           The service had been engaging with the market and built good relationships through the North Central London network and it was hoped that this would help other service providers to recognise the benefits of a DPS. Other boroughs did not yet have access to the DPS at this stage, but it was hoped that through engagement, the benefits of this procurement route would be recognised.

 

RESOLVED

 

1.         That pursuant to Contract Standing Order 10.02.1(b) to approve the extension of the Dynamic Purchasing System for 1 year with the option to extend for 6 months for the following care provision in the values outlined below:

Care Category

Up to 18 months

£

Full value over life of the DPS

£

Residential

6,935,000

20,805,000

Nursing

2,565,000

7,695,000

Total

9,500,000

28,500,000

 

 

 

 

 

 

 

 

 

 

 

 

Reasons for decision

The Dynamic Purchasing System (DPS) is a supplier e-sourcing tool and a compliant route to market under the Public Contract Regulations, which enables suppliers to enrol, accredit and be approved to bid for Council contracts. The Council’s overall spend for residential and nursing over the past financial year was in the region of £25,545,000 and £9,496,000 respectively (a combined value of £35,041,000) the Council already holds a DPS enterprise license through until November 2022 and would not incur any additional expenditure on licenses for this period.

 

Due to the exigencies of the Covid-19 pandemic a significant amount of additional work was generated for the commissioning team, which meant insufficient time was available to enable a tender process to renew fully the DPS for this market. Moreover, Commissioning had to rationalise work and focus on the renewal of the Home Support DPS, as well as managing the daily communications with the provider market around testing, PPE, infection control and vaccinations. Had there been sufficient resources DPS renewals could have been undertaken simultaneously.

 

The DPS provides a compliant route to market for care provision, which ensures transparency in the procurement process, equal treatment of suppliers and that the requirements of both the Public Contract Regulations 2015 and the Council’s Contract Standing Orders (CSO) can be met, particularly as much of care provision is purchased on an individual basis and the Regulations do not provide for hitherto ‘spot contracts. Purchasing compliantly outside of a DPS would require either a resource intensive approach, whereby each requirement would be commissioned separately, and suppliers would go through the  ...  view the full minutes text for item 564.

565.

2020/21 Finance Update and Provisional Outturn pdf icon PDF 1 MB

[Report of the Director of Finance.  To be introduced by the Cabinet Member for Finance and Transformation]

 

This report sets out the provisional outturn for 2020/21 for the General Fund, HRA, DSG and the Capital Programme compared to budget.  It provides explanations of significant under/overspends and also includes proposed transfers to/from reserves, revenue and capital carry forward requests and any budget virements or adjustments.

 

Minutes:

The Leader introduced the report on behalf of the Cabinet Member for Finance and Transformation. The report set out the provisional outturn for 2020/21 for the General Fund, HRA, DSG and the Capital Programme compared to budget. It provided explanations of significant under/overspends and also included proposed transfers to/from reserves, revenue and capital carry forward requests and any budget virements or adjustments.

 

The Cabinet Member for Finance and Transformation was available online and  commented that the report indicated a small underspend and that the contingency reserve earmarked to cover the risk of overspending had not been used. There were some concerns in relation to the relatively high underspend in the capital programme budget. However, the Cabinet Member advised that no external funding had been lost as a result of the underspend.

 

The Director of Finance responded to questions from the Committee:

-           The Government had announced considerable funding to cover any overspends as a result of Covid-19. The Council had received significant emergency funding in last year and was also supported in regard to the loss of fees and charges usually collected. Further such support was also being received in this financial year. However, whether this support would be enough would depend on the ongoing situation with Covid-19.

-           General Fund capital receipts can continue to be used  to  fund one-off costs to improve operations and make ongoing savings  within  the Council. The report provided a full explanation on capital receipts.

 

The Director of Finance responded to questions from Councillor Palmer:

-           In regard to applying for a disapplication on the DSG higher needs block, it was explained that the Council was trying to be at the forefront of Local Authorities lobbying the Government for better, more realistic funding of this area.

-           In response to Cllr Palmer’s second question, it was requested that this be put into writing to the Director of Finance for a written response.

 

RESOLVED

 

1.         To note the provisional revenue and capital outturn for 2020/21 as detailed in the report.

2.         To approve the capital carry forwards in Appendix 3 of the report.

3.         To approve the appropriations to/from reserves at Appendix 4 of the report.

4.         To approve the budget virements as set out in Appendix 5 of the report.

5.         To note the debt write-offs approved by officers in Quarter 4 2020/21as set out in Appendix 6 of the report.

           

Reasons for decision

A strong financial management framework, including oversight by members and senior management is an essential part of delivering the Council’s priorities and statutory duties.

 

It is necessary at year end to resolve the treatment of related balance sheet accounts, in light of the experience during the year and knowledge of the Council’s future position and requirements.

 

Alternative options considered.

The Director of Finance, as Section 151 Officer, has a duty to consider and propose decisions in the best interests of the authority’s finances and that best support delivery of the agreed borough plan outcomes whilst maintaining financial sustainability.

 

This report  ...  view the full minutes text for item 565.

566.

Award of the Children and Young People's Drug and Alcohol Services (CYPS) contract pdf icon PDF 510 KB

[Report of the Director of Adults and Health.  To be introduced by the Cabinet Member for Early Years, Children and Families]

 

This report seeks agreement from Cabinet to award a new contract for the Children, Young People and Families Drug and Alcohol Service as allowed under Contract Standing Order (CSO) 9.07.1 (d).

 

Minutes:

The Cabinet Member for Early Years, Children and Families introduced the report which sought approval to award a new contract for the Children, Young People and Families Drug and Alcohol Service as allowed under Contract Standing Order (CSO) 9.07.1 (d). The Cabinet Member highlighted paragraph 6.7 of the report which set out the opportunities provided for youth involvement and co-production.

 

In response to a question from Councillor Palmer, the Director for Public Health explained that there were a number of service level indicators related to the contract, along with a number of other measures used to monitor substance misuse.

 

Further to considering exempt information at item 21,

 

RESOLVED

1.         To agree to award the contract for the provision of Children, Young People and Families Drug and Alcohol Services to the successful bidder as outlined in the exempt part of this report.

2.         The contract will be for a period of 4 years from 1st December 2021 to 30th November 2025, with option to extend for a further period of 3 years.

3.         The value of the contract for the initial 4 years is £1,264,541.00;  the total value over the life of the contract is £2,212,911.00.

 

Reasons for decision

The current contract expires on 30th November 2021. The contract was due to expire on 31st March 2021 and a tender process was planned to start in Spring 2020 however, this was put on hold due to the disruption caused by the pandemic. The extension until 30th November 2021 was agreed by Cabinet.

 

An open tender process was undertaken. It is proposed to award the contract to the winning bidder which was selected based on the quality of the service being offered and the delivery price as set out within the invitation to tender documents. The Council is satisfied that the successful tender represents value for money.

 

Alternative options considered.

 

Do nothing.

The Council is not mandated to commission this service and so it could decide to no longer commission this service for its residents. However, there is high demand for this service and no alternative project /programme. Both a Care Quality Commission report and a review by Haringey Healthwatch concluded that this service is highly valued by children, young people and families.

 

In-house provision

A report was presented to the Insourcing Board to ensure the Council had considered the insourcing of this service. It was agreed that due to nature of this service it was better delivered by a specialist substance misuse provider.  

 

567.

Ashley Road Depot - award of contract for design works pdf icon PDF 155 KB

[Report of the Director for Housing, Regeneration and Planning.  To be introduced by the Cabinet Member for House Building, Place Making and Development]

 

This report seeks Cabinet Approval for the extension of the appointment of a Lead Designer to take forward the Ashley Road Depot Project to deliver c. 298 new homes.

 

Minutes:

The Cabinet Member for House Building, Place Making and Development introduced the report which sought approval for the extension of the appointment of a Lead Designer to take forward the Ashley Road Depot Project to deliver c. 298 new homes.

 

In response to questions from Councillor Palmer, the Cabinet Member and the Director for Housing, Regeneration and Planning advised that all stakeholders would be consulted on their views for the scheme, and that these views would be taken into consideration for the final proposals.

 

Further to considering exempt information at item 22,

 

RESOLVED

 

1.         To approve the extension of appointment of a Lead Designer for RIBA Stage 3 at a cost of £ 730,373.

2.         To delegate to the Director of Housing, Planning and Regeneration, in consultation with the Cabinet Member for House-Building, Place-Making and Development, to agree any further extension of the appointment of the Lead Designer for RIBA Stage 4 up to a cost of £ 637,684.

 

Reasons for decisions

Based upon the tender returns, officers have approved the first stage of design and the appointment of a cost consultant. However, to achieve planning we will need to instruct works and costs that require Cabinet approval. Without Cabinet approval to appoint RIBA Work Stage 3 we cannot develop the scheme design to submission for Planning Permission.

 

The site will be empty from January 2022 and there is a strong desire to achieve a start on site as soon as possible following that date. Given the potential number of homes that can be built, this scheme is a great opportunity for the Council to demonstrate its ability to deliver genuinely affordable homes. We have also been allocated £8,600,000 grant funding by the GLA, and bid for a further £6,300,000, which we expect to be allocated. The drawing down of grant will require the Council to achieve a material start on site no later than March 2023.

 

In addition, we are seeking Delegated Authority to appoint further design work to maintain progress, ensure design quality and de-risk the works tender to assist with securing a more competitive build price. For example, we may wish to design some elements to a greater level than is required for planning to ensure that the tender package protects the design quality and prevents crude value engineering by the contractor. Plus, it may help to accelerate the delivery of the new homes, since the work can be carried out during the planning decision period. While the scheme is in its initial design stages, we cannot be certain of the best approach to these details, and therefore Delegated Authority is sought to allow a flexible approach.

 

Alternative options considered.

This supplier of lead designer services was procured via a competitive tender through the Dynamic Purchasing System (DPS), which is the recommended route for a contract of this value. An alternative option would have been to appoint directly, but this option was rejected due to the value of the estimated contract. Given the scale of costs, procuring  ...  view the full minutes text for item 567.

568.

Minutes of Other Bodies pdf icon PDF 197 KB

To note the minutes of the following:

 

Cabinet Member Signing 28 June 2021

Cabinet Member Signing 2 July 2021

Additional documents:

Minutes:

RESOLVED

To note the minutes of the Cabinet Member Signings held on

28 June 2021

2 July 2021

 

569.

Significant and Delegated Actions pdf icon PDF 332 KB

To note significant and delegated decisions taken by Directors in April to July 2021.

Additional documents:

Minutes:

RESOLVED

 

To note the significant and delegated decisions taken by Directors in April to July 2021.

 

 

570.

New Items of Urgent Business

To consider any items admitted at Item 3 above.

Minutes:

None.

571.

Exclusion of the Press and Public

Note from the Democratic Services and Scrutiny Manager

 

Items 21 to 24 allows for consideration of exempt information in relation to items 15 and 16.

 

TO RESOLVE

 

That the press and public be excluded from the remainder of the meeting as the items below, contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act:

 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Information in respect of which a claim to legal professional privilege could be

maintained in legal proceedings

Minutes:

RESOLVED

That the press and public be excluded from the meeting for the consideration of agenda items 21-24 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Paragraph 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Paragraph 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

572.

Exempt - Award of the Children and Young People's Drug and Alcohol Services (CYPS) contract

As per item 15

Minutes:

The Cabinet noted the exempt information and the resolutions were agreed as per minute 566.

573.

Exempt - Ashley Road Depot - award of contract for design works

As per item 16

Minutes:

The Cabinet noted the exempt information and the resolutions were agreed as per minute 567.

574.

Exempt Minutes

To approve the exempt minutes of the meeting held on 15 June 2021.

Minutes:

RESOLVED

 

That the exempt minutes of the Cabinet meeting held on 15 June 2021 be approved as a correct record.

575.

New Items of Exempt Urgent Business

To consider any items admitted at Item 3 above.

 

Minutes:

None.