Agenda and draft minutes

Venue: The Londesborough Room, Alexandra Palace Way, Wood Green, London N22

Contact: Jack Booth, Principal Committee Co-ordinator 

Items
No. Item

1.

ELECTION OF A CHAIR

To elect a chair for the municipal year 2022-23.

 

The Joint Committee is advised to elect a member from either Advisory Committee or the Consultative Committee.

Minutes:

RESOLVED

 

Nigel Willmott was elected chair of the committee.

2.

ELECTION OF VICE-CHAIR

To elect a vice-chair for the municipal year 2022-23.

 

The Joint Committee is advised to elect a member from either Advisory Committee or the Consultative Committee.

Minutes:

There were no nominations.

 

3.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

A member commented that these committee meetings should be streamed and recorded to ensure the public could access them virtually.

4.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence had been received from:

-       Jason Beazley;

-       Gordon Hutchinson, Friends of Alexandra Park. He had nominated Caroline Beattie-Merriman as his substitute;

-       Councillor Mahbub; and

-       Adrian Thomas.

5.

DECLARATIONS OF INTEREST

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

a.    must disclose the interest at the start of the meeting or when the interest becomes apparent; and

b.    may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

None.

6.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under item 16 below).

Minutes:

None.

7.

COMMITTEE MEMBERS INDUCTION BRIEFING pdf icon PDF 202 KB

To note the contents of the report.

Minutes:

RESOLVED

 

To note the contents of the report.

 

8.

MINUTES pdf icon PDF 360 KB

a.    To approve the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 9 March 2022as a correct record.

 

b.    To note the minutes of the Alexandra Palace and Park Board meeting held on 25 March 2023.

Additional documents:

Minutes:

RESOLVED

 

a.    To approve the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 9 March 2022 as a correct record.

 

b.    To note the minutes of the Alexandra Palace and Park Board meeting held on 25 March 2022.

 

9.

PLANNING, ADVERTISING, AND LISTED BUILDING CONSENT pdf icon PDF 2 MB

To consult with the committees on various proposals.

Minutes:

The Strategic Programme Manager went through the following proposals:

-     Parking Management System (PMS) infrastructure;

-     The Beach improvements;

-       East Wing projects: Visitor Services office and store/ post room;

-       East Court café/ restaurant;

-       Signage and wayfinding improvement;

-       Changing Places facility;

-       Ice Rink café refurbishment;

-       Skywalk Rooftop Adventure; and

-       Go Ape Climbing Wall (non-material amendment to extant permission).

 

In response to member questions the Strategic Programme Manager and the CEO gave the following answers:

-       Regarding the PMS there would be nine terminals across the site for payment along with clear signage. Parking would be enforced through an automatic number plate recognition system which monitored traffic. They were aiming at introducing the system this autumn;

-       There were several ways to pay for parking including: Google Pay; Apple Pay; pay by phone; and paying at the car park terminal; 

-       Beach improvements would aim at upgrading the quality of the visitor experience through decluttering the existing area and updating parts of the building. The AstroTurf currently at the location would be factored into these considerations;

-       The East Wing projects looked to improve visitor experience, while updating office space for staff. A member commented that a visitor centre would be a good addition to this proposal;

-       The East Court cafe was a priority project. The charity would use their in-house team to deliver the service. Sustainability issues would be of paramount concern. A member commented that there were particularly good local food producers and sellers in the vicinity, this venture would be an opportunity to utilise them;

-       Regarding wayfinding and signage, it was emphasised that the charity had done significant work around accessibility. For example, the charity was looking at signage in braille, audio, and larger print. This was to ensure that those with protected characteristics could navigate their way around Alexandra Park and Palace safely and efficiently. Members were directed here, to the charity’s website, for more information about how the charity made Alexandra Park and Palace accessible to the public.

-       The Changing Places facility and Ice Rink refurbishment would be part of a holistic project to improve visitor access and experience. This proposal was in the planning phase. The specifics around how the space would work operationally would be brought back to the committee after the planning phase had been completed;

-       The Skywalk Rooftop Adventure company had substantial experience organising this activity at several iconic buildings in London. The charity made free tickets to events available to schools, this offer would be extended to the Skywalk as well.

-       Permission was already in place for a Go Ape Climbing Wall; and

-       A member commented that it would be beneficial to the public to have toilets in the park. The CEO said that this idea was welcome. However, it would prove resource intensive due to requirements around drainage and maintenance.

 

RESOLVED

 

The committee noted the proposals.

10.

CREATIVE LEARNING PRESENTATION

To be updated on recent activities undertaken by the charity.

Minutes:

Mark Civil gave a presentation on creative learning.

11.

CHIEF EXECUTIVE OFFICER UPDATE pdf icon PDF 168 KB

To note the general update.

Minutes:

The CEO went through her report.

 

In response to member questions the CEO gave the following answers:

-       Complaints were dealt with directly. To this end the charity had a close working relationship with the council.

 

RESOLVED

 

To note the general update.

 

 

12.

END OF YEAR MONITORING REPORT pdf icon PDF 186 KB

To note the annual update on complaints and theatre use.

Minutes:

RESOLVED

 

To note the annual update on complaints and theatre use.

13.

MATTERS RAISED BY INTERESTED GROUPS

To note any matters raised by interested groups.

Minutes:

A member asked for an update on the proposed plans to create a forum. They thought that the plans for a forum were in keeping with Haringey Council’s aims for resident co-production, while simultaneously extending the reach of Alexandra Park and Palace to the rest of London. The CEO said that this would be discussed at board level at the next meeting in July. The charity was committed to reaching a wider audience, while acknowledging the financial parameters in which it operated. Generally, the task of promoting engagement with a broad demographic was about engendering community links, as well as providing and facilitating a space for discussion.

 

A committee member felt that it was vital for the Joint Advisory Committee and Consultative Committee to discuss and feedback back on how the forum would be conducted. The chair of Alexandra Park and Palace Board illustrated that the future governance and consultative arrangements of charity should be well planned to ensure clarity, in order to create wider engagement. An important part of this process was to make these types of meetings accessible to all those who wished to attend, either online, or in-person. A committee member added that it was important to balance extending engagement beyond the borough with the specific needs of residents.

 

14.

NON-VOTING BOARD MEMBERS FEEDBACK

To note any non-voting board member feedback.

Minutes:

None.

 

15.

NEW ITEMS OF URGENT BUSINESS

To consider any items of urgent business.

Minutes:

None.

 

16.

DATES OF FUTURE MEETINGS

To note the dates of future meetings:

 

Thursday, 17 November 2022

Tuesday, 6 December 2022

Thursday, 9 March 2023

 

All meetings will commence at 7.30pm, unless otherwise stated.

 

Minutes:

Thursday, 17 November 2022

Tuesday, 6 December 2022

Thursday, 9 March 2023

 

All meetings to commence at 7.30pm, unless otherwise stated.