Agenda and minutes

Joint meeting of the Alexandra Park & Palace Statutory Advisory Committee and the Alexandra Palace and Park Consultative Committee
Thursday, 5th November, 2020 7.30 pm

Venue: Remote Meeting - MS Teams

Contact: Fiona Rae, Principal Committee Co-ordinator  3541 Email: fiona.rae@haringey.gov.uk

Note: This meeting will be webcast - use the link on the agenda frontsheet or copy and paste the following link into your internet browser: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGFhZmI2NzYtMmFkZi00ZTM4LTk0NmMtOGUxOGNkZTE1M2Qz%40thread.v2/0?context=%7b%22Tid%22%3a%226ddfa760-8cd5-44a8-8e48-d8ca487731c3%22%2c%22Oid%22%3a%22515ca3a4-dc98-4c16-9d83-85d643583e43%22%2c%22IsBroadcastMeeting%22%3atrue%7d 

Items
No. Item

1.

ELECTION OF A CHAIR FOR THE MEETING

Minutes:

RESOLVED

 

To elect Jason Beazley as the Chair for the meeting.

2.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the notice of filming at meetings and this information was noted.

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from:

 

Advisory Committee – Councillor Josh Dixon, Councillor Justin Hinchcliffe, and Jane Hutchinson (Alexandra Residents’ Association).

 

Consultative Committee – Councillor Bob Hare, Rachael Macdonald (Hornsey Historical Society), and Duncan Neill (Muswell Hill and Fortis Green Association).

4.

DECLARATIONS OF INTEREST

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

There were no declarations of interest.

5.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under item 10 below.)

Minutes:

There was no urgent business.

6.

MINUTES pdf icon PDF 244 KB

(i)        To approve the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 1 September 2020 as a correct record.

 

(ii)       To note the minutes of the Statutory Advisory Committee meeting held on 1 September 2020.

 

(iii)      To note the minutes of the Alexandra Palace and Park Board meeting held on 14 September 2020 and 20 October 2020. (To Follow)

Additional documents:

Minutes:

It was noted that Duncan Neill (Muswell Hill and Fortis Green Association) had attended the joint meeting on 1 September 2020.

 

It was noted that, in the Board minutes from 14 September 2020, it was stated that the Council planned to roll out Controlled Parking Zones (CPZs) across the borough; it was asked whether there was any additional information. Louise Stewart, Chief Executive Officer, explained that the Trust was aware that the introduction of CPZs was an intention of the Council but the Trust had no further information at this stage; this had been noted to make Board members aware. Cllr Elin Weston stated that she did not believe that it was a Council policy to roll out CPZs but that there may be a review underway to investigate whether additional CPZs were required. However, it was highlighted that CPZs would only go ahead if residents were in support. Cllr Elin Weston stated that it should be possible to obtain further information and to circulate this to members. Post-meeting update: it was confirmed that the Council had no plans to unilaterally implement CPZs and that the introduction of or changes to a CPZ would only take place with the agreement of affected residents; this update was circulated to members on 23 November 2020.

 

In relation to the joint minutes from 1 September 2020, it was noted that there was no new information to report in relation to the Duke’s Avenue bridge.

 

RESOLVED

 

1.    That, subject to the above amendment, the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 1 September 2020 be confirmed and signed as a correct record.

 

2.    That the minutes of the Statutory Advisory Committee meeting held on 1 September 2020 be noted.

 

3.    That the minutes of the Alexandra Palace and Park Board meetings held on 14 September 2020 and 20 October 2020 be noted.

7.

CHIEF EXECUTIVE OFFICER (CEO) UPDATE pdf icon PDF 172 KB

This report provides an update on Alexandra Park and Palace including planning and policy issues in relation to Alexandra Park and Palace and additional information on the events programme and a range of activities of the Charitable Trust.

Minutes:

Louise Stewart, Chief Executive Officer, introduced the report which provided a general update Alexandra Park and Palace, additional information on the events programme, and a range of activities of the Charitable Trust. She noted that, as a result of the Covid-19 pandemic, there had been some changes since the report was written but she would provide short updates on each section of the report.

 

Governance

 

In relation to governance, it was noted that the changes to Board members were listed in the report.

 

It was commented that the item which would be of most interest to the Committees was likely the Board’s approval of the car parking charge proposals. It was explained that the Board had received permission, by way of a section 105 Order, from the Charity Commission to implement the car parking charges.

 

At its meeting on 14 September 2020, the Board approved recommendations relating to the future relationship between the Trust and the Friends of Alexandra Palace Theatre (FOAPT); further information was set out in the Board report. A member of the Consultative Committee stated that the changes to the constitution had been imposed on the FOAPT and they did not believe that the changes were necessary. They believed that there was a role for an active group to promote and support the theatre and it was commented that the FOAPT provided free and informed advice which was important for developing policies.

 

The Chief Executive Officer (CEO) explained that, now the theatre had been restored and the FOAPT was defining its future role and purpose, it was considered appropriate to bring the relationship between the Trust and the FOAPT in line with other, similar, interest groups. It was noted that the Trust had advised the FOAPT to review its governance arrangements but that no timeframe had been decided and the Trust had assured the FOAPT that this could be done at their own pace. The CEO emphasised that the Trust welcomed the continuation of the FOAPT and looked forward to working with them in the future.

 

A member of the Consultative Committee noted that a bollard had been damaged on the site and enquired whether this could be repaired. The CEO reported that this had been noted. 

 

The CEO also noted that, in terms of improving accessibility, Alexandra Palace had been awarded silver status by Attitude is Everything; this was a music industry standard for visitor experience for people with disabilities. It was noted that work towards this had been underway for some time and the team was congratulated for achieving this despite the additional pressures of the Covid-19 pandemic.

 

Covid update

 

It was noted that the Covid-19 update was now out of date due to the recent introduction of increased restrictions. Due to the heightened risks from fireworks and the introduction of a new national lockdown period, Alexandra Palace Way had been closed for 5 November 2020 (fireworks night) and the weekend and this would end on Monday. It was noted that road closures would be  ...  view the full minutes text for item 7.

8.

NON-VOTING BOARD MEMBERS FEEDBACK

Minutes:

The Chair noted that, at the Board meeting which discussed the future of the FOAPT, the FOAPT representative had been satisfied with the response from the Board. It was noted that the main responsibility of the FOAPT, namely the restoration of the theatre, had completed and it was accepted that the governance changes were appropriate. It was also acknowledged that there would likely be some delay in the FOAPT finalising the governance changes at their annual general meeting due to the Covid-19 pandemic.

 

It was also reported that virtual meetings had been progressing and that it was particularly important to provide regular training for members to ensure their ability to carry out their work effectively. The Chair noted his gratitude that virtual meetings were continuing as it was important for members to continue to provide input and represent their organisations.

9.

ITEMS RAISED BY INTERESTED GROUPS

Minutes:

There were no additional items raised by interested groups.

10.

NEW ITEMS OF URGENT BUSINESS

To consider any items admitted at item 5 above.

Minutes:

There were no new items of urgent business.

11.

DATES OF FUTURE MEETINGS

To note the dates of future meetings:

 

15 March 2021

Minutes:

To note the dates of future meetings:

 

15 March 2021