Agenda and minutes

To appoint a chair for the Joint Statutory Advisory and Consultative Committee.

No nominations were received for the Chair of the Joint Alexandra Park & Palace Statutory Advisory Committee and Consultative Committee.

Gordon Hutchinson agreed to Chair the Joint SAC/CC meeting.

RESOLVED

That there would be a rolling Chair for the municipal year 2018-19.

To appoint a Vice-Chair of the Joint Statutory Advisory and Consultative Committee.

No nominations were received for Vice-Chair of the Alexandra Park & Palace Consultative Committee.

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein’.

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item 12 below).

There were no items of urgent business.

Apologies were received from Cllr Hare, Cllr Moyeed, Cllr Jogee, Cllr Williams, Cllr Das Neves and Cllr Say.

Apologies were also noted from Jane Hutchinson, Duncan Neill, Jim Jenks and  Hugh McPherson.

There were no declarations of interest.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 23^rd January.

The Committee noted a typographical error under minute item 78 e, the Head of the Creative Learning Team was Mark Civil.

In response to a query around the noise monitoring arrangements, it was clarified that that the stages would be largely directed towards the Palace rather than surrounding residential buildings. However, the noise consultant would have the final say on the acoustics. The level and direction of noise nuisance was very much determined by atmospheric conditions on the day.

In response to concerns raised in relation to the accumulation of litter during the May Bank Holiday, the CEO advised that around 15 tonnes of litter was collected following the Bank Holiday. The management team advised the committee that they were in the process of replacing broken and low capacity bins, as well as changing the order in which bins were emptied, in order to maintain overall cleanliness standards. The Management team advised that they had invested the maximum resource that they could into litter collection and they felt that it was working.

RESOLVED

Subject to the above minor amendments, the minutes of the meeting on 23^rd January were agreed as a correct record.

The Committee NOTED an introductory briefing which set out the background to APPCT and the governance arrangements and terms of reference for the Board, the SAC and the CC.

The Committee received a report which set out information on the Creative Learning Zone, and sought their views on an application for Listed Building Consent. It was noted that the closing date for comments via Haringey Council’s planning portal was 13^th July 2018.

The following comments were noted in relation to the report:

a.    The Committee sought clarification around the ground floor of the Creative Learning Zone and the extent to which it was open planned. In response, the CEO advised that the ground floor would be enclosed but that the space would open up.  Consultation had been undertaken with user groups and the management team were aware of the need to consider safeguarding issues, for example.

b.    The Committee sought assurances around acoustic considerations for the CLZ, in response the CEO advised that learning had been incorporated from the building works undertaken in relation to the theatre and the wider East Wing site. There were also acoustic specialists on site who were consulted. FCBS designed the Creative Learning Zone, who also designed the wider East Wing, hence there was continuity of design.

The Committee noted that the recent Board workshop was considered very successful, those who attended commended the members of the management team involved for their hard work.

The Committee queried whether there would be access to the allotments during the Kaleidoscope festival. The CEO advised that she would look into this and get back to the AP Allotments society via email to confirm.

The CEO advised that a letter had been sent out local residents which set out the times and dates of the partial park closure arising from the festival. The Committee raised concerns with signage around the diversion of the W3 bus route. In response, the CEO advised that APPCT were working with TfL to improve the quality of signage. The Chair of the SAC requested whether improved signage could also be looked into for the fireworks.

The Management team advised the Committee of the fact they were going to put on a Gilbert and Sullivan production in conjunction with the BBC as part of the wider BBC Proms programme. The Committee welcomed the event and noted that tickets had sold out very quickly. 

To consider any items admitted at item 4 above.

N/A

15 October 2018

29 January 2019

25 April 2018

The date of the next meeting was 25^th October 2018.