Agenda and minutes

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

The Chair referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

To receive any apologies for absence.

Apologies for absence were received from:

Cllr Stephen Mann, Cllr Ross, Cllr Paterson, Cllr Mark Blake, Cllr Claire Bull and David Frith. In addition, Jaime Singleton was attendance as a substitute for Hugh MacPherson.

Cllr Wright, Cllr Hare and John Boshier.

*Clerks Note – The Statutory Advisory Committee was not Quorate as there were only two appointed Members present. The meeting continued informally, however the SAC  were unable to take any decisions.* 

No Declarations of Interest were received.

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item 10 below).

Cllr Christophides advised the Chair that there was an item of urgent business to be considered around nominating a Consultative Committee member to fill the remaining vacant slot as a non-voting member on the APP Board. The Chair agreed to consider the item as a new item of urgent business under Item 10.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 27^th June 2017.

iii.        To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 18^th July 2017.

The Board noted the minutes of the informal Joint Statutory Advisory and Consultative Committee on 27^th June 2017.

The Board noted the draft minutes of the meeting of the Alexandra Palace and Park Board held on 18^th July.

The report provides information to the Statutory Advisory and Consultative Committees on planning and policy issues in relation to Alexandra Park and Palace. It also provides additional information on the events programme and a range of activities of the Charitable Trust.

RECEIVED the report of Louise Stewart, Chief Executive (CE), Alexandra Park and Palace.

The following matters arose from discussion of the report:

a.    In response to a request for further information around the APPB governance review, the CE advised that there was no further information available at present as the Board had reached no decisions. Governance was due to be discussed further at the Board strategy day on 21^st October, at the meeting some consideration would be given to timescales and when consultation would take place with the SAC & CC committees and appropriate stakeholders.

b.    East Wing Restoration Project – The Chief Executive advised that the methodology for the theatre celling was still to be finalised.

c.    The Friends of Alexandra Palace Theatre advised that they were willing to assist with fundraising for community usage of the theatre. 

d.    The planning and listed building conditions submitted for listed building consent discharge were not significant changes but were noted as amendments to existing consents.

e.    West Yard Storage Project – In response to a question about what was being done about temporary storage, it was commented that some storage was off-site as the building was not ready on time. The additional costs to APP were covered by the contractor, in accordance with the contract.

f.     No issues were foreseen with seeking planning permission and listed building consent for relocating the storm water drain attenuation tank from beneath the West Yard to the North Yard.

g.    BBC Tower Mast - In response to a suggestion that the lighting of the mast be undertaken regularly and not just for special events, the CE advised that the planning process was subject to competing priorities and that some stakeholders had raised objections to the proposal. It was agreed that the dates for the planning application would be circulated (Action: Natalie Layton).

h.    Events – The Chair advised that representatives from WERA met with the CE recently and that a number of mitigations were agreed in response to the parks licence. These included how noise complaints would be responded to and an agreement that regular updates would be provided to the Committee on the amount of noise complaints received.

i.      The psychedelic mural was currently in storage and would be used again at future events.

j.      The Trust was continuing to liaise with the Forestry Commission to tackle the Oak Processionary Moth nests found in the park. Low-level nests had been fenced off and would be removed.

k.    Future Events – In response to a question on whether the Palace would have to make any improvements to the building in order to facilitate the zip wire and whether its installation would involve any restrictions to areas of the park; the Committee was advised that arrangements were still to be determined. The CE advised that several potential anchoring points had been identified and that the management team were conscious that they did not want to unnecessarily fence off areas of the park. In response to a  ...  view the full minutes text for item 67.

The report sets out and seeks the views of the SAC and CC regarding the Trust’s intention to close the road through Alexandra Park on New Year’s Eve to safeguard the assets and the public, the  reputation of the Trust and in the interests of making the best use of the charities resources.

RECEIVED the report of Louise Stewart, Chief Executive, Alexandra Park and Palace.

The following matters arose from discussion of the report:

a.    The Committee expressed concern with the displacement of vehicles into the surrounding streets and questioned where the vehicles would park if Alexandra Palace Way was closed. The Committee also questioned how access for buses would be managed. In response, the CE advised that the Palace was working with the safety advisory group; which included the Police, TfL and the Council and would ensure that any road closure was properly managed.

b.    The Committee sought assurances that any road closure would be publicised widely and well in advance. The CE acknowledged that any road closure would be well publicised.

c.    The Committee also sought assurances around the timings of the road closure and whether people who had parked their cars before 22:00 would be able to leave. In response, the Committee was advised that the Police would be involved in the determination of the final road closure timings and that further work would be done to assess whether access to car parks would be restricted from earlier in the day.

d.    In response to concerns, the Chief Executive advised that similar arrangements had been successfully implemented for the fireworks and that this included installation of a temporary Controlled Parking Zone.

e.    The Committee commented that traffic pressures may be different on New Year’s Eve, as the pressure tended to be on parking spaces at the bottom of the hill during the fireworks event, whereas it was likely to be at the top of the hill on New Year’s Eve.

f.     The Committee sought assurances that pedestrian access gates would remain open. The Chief Executive commented that the problems caused were associated with visitors arriving in cars and that pedestrian access would remain.

g.    The Committee questioned whether the Trust could exploit New Year’s Eve to generate additional revenue. In response, the CE advised that the team had looked at all available options; but opening the Palace had been discounted due a lack of capacity to put on additional events during an already extremely busy period.

h.    It was suggested that representatives of residents’ associations could feedback their thoughts on the New Year’s Eve proposals directly to the Chief Executive.

Nigel Wilmott advised the Committee that many of the reports at the last APP Board meeting related to the Trust’s long term strategic vision. The Committee noted that there was very little specific feedback from the last meeting, as most of the substantive business was conducted in the exempt section.  

Val Paley questioned when the Committee would have the opportunity to discuss the Heartlands development and its effect on the amenity of the Park. The Chief Executive advised that she was unsure of whether the SAC were able to formally comment on planning applications that were not submitted by the Alexandra Park and Palace. (Action: Clerk).

The Committee noted that individual resident’s associations were able comment on planning applications, as part of the process at Planning Committee.

The Clerk to ascertain the kay dates for the Heartlands planning application. (Action: Clerk).

*Clerk’s note – The SAC’s remit extends to commenting on planning applications either submitted by the Trust or those on the Trust’s land. At the time of writing the minutes, the Clarendon Road Gas Works site was due to be validated around the week beginning 6^th November, this would start the clock on the wider planning process and the planning department have confirmed that the application has met the relevant requirements at the present stage. A description of the site includes the construction of 2-15 storeys to accommodate 622 residential units, as well as a number of other use classes including business use and a day nursery.  It was anticipated that the application would be heard by the Committee at the beginning of the next calendar year*. 

Gordon Hutchinson nominated Duncan Neill to sit on the APP Board as a non-voting Member. Dick Hudson seconded.

RESOLVED

That Duncan Neill be nominated to sit on the APP Board as a non-voting Member.

Tuesday 22 November 2016

Tuesday 31 January 2017

Tuesday 11 April 2017

The next meeting date of 23^rd January was noted.