Agenda and minutes

Venue: Alexandra Palace, Alexandra Palace Way, Wood Green, London N22

Contact: Philip Slawther, Principal Committee Co-ordinator 

Items
No. Item

50.

Appointment of Chair for Municipal Year pdf icon PDF 47 KB

To appoint a chair for the Joint Statutory Advisory and Consultative Committee.

Minutes:

No nominations were received for the Chair of the Alexandra Park & Palace Consultative Committee.

 

Nigel Wilmott agreed to Chair the Joint SAC/CC meeting.

 

RESOLVED

 

That there would be a rolling Chair for the municipal year 2017-18..

 

51.

Appointment of Vice-Chair for the Municipal Year

To appoint a Vice-Chair of the Joint Statutory Advisory and Consultative Committee.

Minutes:

No nominations were received for Vice-Chair of the Alexandra Park & Palace Consultative Committee.

 

Nigel Willmott was nominated to sit on the Alexandra Park and Palace Board as a non-voting member by John Boshier and this was seconded by Gordon Hutchinson.

 

Val Paley was nominated to sit on the Alexandra Park and Palace Board as a non-voting member by Hugh Williams and this was seconded by Cllr Ross.

 

The third non-voting membership of the Alexandra Park and Palace Board was left vacant.

 

RESOLVED

 

That Nigel Willmott and Val Paley be appointed to sit on the Alexandra Park and Palace Board as non-voting members for the 2017-18 municipal year.

 

52.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred those present to agenda Item 3 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

 

53.

Apologies for absence

To note apologies for absence.

Minutes:

Apologies for absence were received from David Frith, Cllr Paterson, Cllr Stephen Mann, Cllr Mark Blake and Cllr Jogee.

 

Apologies for absence were also received from Hugh Macpherson, John Wilkinson and Val Paley. Hugh Williams attended as substitute for Val Paley.

54.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

Cllr Hare declared that he was the Chair of the Alexandra Park & Palace Allotments Society.

 

 

55.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item 11 below).

Minutes:

There were no items of urgent business.

56.

MINUTES pdf icon PDF 82 KB

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 19th April 2017

 

ii.         To note the minutes of the Statutory Advisory Committee held on 19th April 2017

           

iii.        To note the minutes of the meeting of the Alexandra Palace and Park Board held on 25th April 2017

Additional documents:

Minutes:

RESOLVED

 

      I.        That the minutes of the informal Joint Statutory Advisory and Consultative Committee held on 19th April 2017, be approved;

    II.        That the minutes of the Statutory Advisory Committee held on 19th April 2017, be noted;

   III.        That the minutes of the Alexandra Palace & Park Board held on 25th April 2017, be noted.

 

57.

Chief Executive Officers Report pdf icon PDF 347 KB

This report updates the Statutory Advisory and Consultative Committees on:

East Wing Restoration Project,  the West Yard Storage Unit project, Events, Park activities,  Learning and Participation activities and the New Years Eve road closure.

Minutes:

RECIEVED the report of Louise Stewart, Chief Executive, Alexandra Park and Palace.

 

The following matters arose from discussion of the report:

 

a.    East Wing Restoration Project -  In response to a request for further information about the revised scope of the project including the decision to abandon the restoration of the BBC TV studio, and whether the HLF were supportive of this decision; the Chief Executive commented that the Board had agreed to the project being re-scoped in order to stay within the available budget and that the major funders had signed this off, which included the deferral of the TV studios. The Committee was also advised that the Management team of the Alexandra Park & Palace were currently developing a plan to ascertain what steps needed to be taken to ensure that the project was not abandoned. A forward plan setting out the next steps was being developed at the Board’s request and this would include provision of workshop events with external experts. The Committee was advised that the scope and nature of the expertise required was still to be determined.

b.    In response to a request for reassurance around the deferral of external landscaping, the Chief Executive advised that this had been deferred due to cost pressures on the wider project but that the management team were looking at alternative means of delivery including sponsorship, fundraising and improved design.

c.    No timescales were available for the renovation of the BBC studios.

d.    The Chief Executive advised that there were a number of conditions placed on Wilmot Dixon, as the main contractor, by the Planning Authority  to secure local employment and apprenticeship schemes.

e.    West Yard Storage Project – in response to a question, the Chief Executive advised that delays were primarily due to issues with getting the steel on site and that the costs of delay were borne by the contractor. It was anticipated that the stated completion timescales for the project, of the end of the year would be met.

f.     Events – Concerns were raised about the lack of live testing to ascertain the impact of event noise and the implementation of a noise monitoring programme was requested. The Chief Executive agreed to convene a meeting with representatives from the Warner Estate, TARA, Palace View and Palace Gates Residents Associations, as well as the licensing authority and the Noise team at Haringey Council to discuss testing and noise monitoring in relation to upcoming events. (Action: Louise Stewart).

g.    In response to a request for lectures and other exhibitions to mark the 50 year anniversary of the summer of love at the Palace, the Chief Executive advised that she would be more than happy to receive suggestions on this but advised that there was no budget allocated for it.

h.    In relation to the closure of Alexandra Palace Way to all public vehicles for the summer festival, the Committee expressed its support for the decision taken to allow the W3 bus access to Alexandra Palace throughout the day.  ...  view the full minutes text for item 57.

58.

Non-Voting Board Members feedback

Minutes:

The Committee was advised that most of the business of the April Board meeting was carried out in the exempt section, and therefore there was very little to feedback upon, above what was contained in the minutes.

59.

ITEMS RAISED BY INTERESTED GROUPS

Minutes:

Jacob O’Callaghan, representing the Alexandra Park and Palace Conservation Area Advisory Committee, sought assurances in regards to the future of the Board, the SAC and the Consultative Committee.

 

In response to a question about the future governance arrangements, the Chief Executive advised that the Board was undertaking a governance review, however due to the complexity of the existing governance arrangements this was a lengthy and difficult process. The Chief Executive advised that she was unable to provide details on the contents of the governance review until it had been agreed by the Board. The Committee was advised that both the SAC and the Consultative Committee would be consulted on the governance review but that there was no current timeframe around that consultation.

 

The Committee noted that the Alexandra Palace Organ Appeal were putting on a choral workshop with members of the Rodolfus Choir, as well as a Messiah highlights concert, in the Great Hall on 23rd July. 2017.

 

 

60.

New items of urgent business

To consider any items admitted at item 6 above.

 

Minutes:

N/A.

61.

DATES OF FUTURE MEETINGS

Tuesday 3rd October 2017

23rd January 2017

 

Minutes:

Tuesday 3rd October 2017.

23rd January 2018.