Agenda and minutes

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Noted.

Apologies for Absence were received from Councillors Patterson and Jogee. In addition Councillor Wright gave apologies for lateness.

Apologies for absence were also received from Liz Richardson, Dermot Barnes, Rachel McDonald, John Thompson and Richard Hudson. Antonia Denford was in attendance as substitute for Richard Hudson.

Cllr Bob Hare declared that he was Chair of the Alexandra Palace Allotments Association.

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item X below).

There were no Items of Urgent Business.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 31 January 2017.

ii.         To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 14 February 2017.

Concerns were expressed that there was no separate meeting of the Statutory Advisory Committee (SAC) held at the end of the last joint meeting of the SAC & Consultative Committee (CC) and the Committee requested that future meetings took place in order to fulfil the SAC’s role in making recommendations to the APP Board.

The Committee sought clarification on who the vice Chair of the SAC was. (Action: Clerk).

In response to a query in relation to the nature of the appointment of Jo Moore (LBH) to the APTL Director Vacancy, the Chief Executive advised that the Trust Board appointed the Board of the trading subsidiary (APTL), the governance arrangements of which stipulated the inclusion of financial expertise from the corporate trustee. The Chief Executive clarified that this was a non-executive appointment.

RESOLVED

      I.        That the minutes of the informal Joint Statutory Advisory and Consultative Committee held on 31 January 2017 be approved.

    II.        That the draft minutes of the Alexandra Palace and Park Board held on 14 February 2017 be noted.

Louise Stewart, Chief Executive Alexandra Palace & Park, introduced the report as set out.

The following arose during the discussion of the report:

a.    East Wing Restoration project – The Trust Board agreed to re-scope the project to keep expenditure within the budget available. In response to a request for further information around the concepts, ideas and timescales involved with the BBC studios, the Chief Executive advised that these were still being developed.

b.    Work was ongoing with the West Yard Storage project and was due for completion in autumn 2017. The Chief Executive advised that the amount of storage space had not changed from the original planning application.

c.    Event Forward Schedule - A request was put forward to ensure that drone racing was kept away from the organ.

d.    The Chief Executive advised that the event details for the 50 year anniversary event of the Summer of Love (1967) were still being determined.

e.    A request was made to include a reminder for patrons to take litter home with them on the publicity materials for the Street Food & Craft Beer Festival. The Committee was advised that the Parks Manager was looking into ways of reinforcing this message without use of excessive signage. A litter picking operation was in place for scheduled events in the park.

f.     In response to a query from Val Paley on the Red Bull event, the Chief Executive advised that she would advise outside of the meeting on whether pedestrian access to the Bedford Road entrance would be affected by the schedule road closure. (Action: Louise Stewart).

g.    Park Premises Licence – The application for a premises licence was due to be considered by the Licensing Authority on 20^th April. In response to a question as to when the first additional event would be expected to take place following the granting of a licence, the Committee was advised that given the planning and lead-in times involved in setting up an event; it would likely be sometime next year.

h.    The monitoring framework outlined in the report would include information such as; how many noise complaints were received, measuring the impact of an event on the park, how quickly the park was turned around after an event; and how long it took to remove litter and return the park to its previous condition following an event.

i.      In terms of the monitoring of parking and traffic management at large events, the Committee was advised that management would monitor the data available but that it was unlikely to have people on site to undertake traffic counts. The Chief Executive advised that there was always an opportunity during an event to call APP and highlight an issue. Similarly, residents were able to feedback issues after an event to feedback@alexandrapalace.com.

j.      Park Update – The Junior Go Ape course was up and running as of 18^th March. It was anticipated that the adult course would open in August 2017.

k.    The Committee was asked to remind  ...  view the full minutes text for item 45.

Colin Marr provided a brief summary of the Alexandra Park & Palace Board meeting on 14^th February 2017. It was NOTED that:

a.    A development working group was agreed to provide a professional outlook on fundraising activities, which was led by the Director of Fundraising James Atkinson.

b.    The revised scope of the East Wing project had been discussed at a series of meetings, including a special workshop session. Colin Marr advised that during meeting some Board members had raised significant concerns with the financial overspend and that he welcomed any forthcoming clarification on proposals for the BBC studios.

c.    The Board had also had special workshop session on the Wood Green Area Action Plan.

d.    There were a number of other strands of activity that the Board were involved in including, the strategic vision project and looking at revising the internal governance arrangements.

Nigel Wilmott advised that the Board approved the main contract works for the revised East Wing project at the February Board meeting and emphasised that a huge amount of work had been undertaken by officers to get it to that stage. Nigel Wilmott welcomed the fact that the postponed works would afford an opportunity to re-evaluate plans for the BBC studios.

None.

None.

27 June 2017

3 October 2017

23 January 2018

It was noted that the next meeting of the JSAC&CC would be on 27^th June.