Agenda and draft minutes

Apologies for absence were received from Kevin Pestell, Jacob O’Callaghan, Val Paley, and Councillors Gibson, Gorrie, Griffith, Stewart and Williams.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Councillor Jenks declared a personal interest as he was a member of the Warner Estate Residents’ Association.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 16 October 2012.

ii.         To note the minutes of the Advisory Committee held on 16 October 2012.      

iii.        To note the minutes of the meeting of the Alexandra Palace and Park Board:

            24 July 2012 (approved)

            6 November 2012 (draft)

i)          The minutes of the informal Joint Statutory Advisory and Consultative Committees held on 16 October 2012 were approved as a correct record of the meeting.

ii)         The minutes of the Advisory Committee held on 16 October 2012 were noted.

iii)       The minutes of the Alexandra Palace and Park Board meetings held on 24 July 2012 and 6 November 2012 were noted.

To receive the report of the Park Manager, Alexandra Palace.

RECEIVED the report of Mark Evison, Park Manager.

NOTED:

·          The Park had been voted fourth in the People’s Choice Awards, and the second placed London Park.

Red Bull

·          There were ongoing discussions with regards to the proposed Red Bull event in Summer 2013.  The organisers and Mark Evison had met with the Friends of Alexandra Park to talk through ideas, identify potential issues and how to resolve them.

·          The feedback from the consultation with SAC / CC Chairmen had been passed to the Alexandra Palace and Park Board before Christmas, where the decision was taken to proceed with the event, subject to addressing the issues raised by interested groups.

·          Lessons were learned following the last event and would be taken into consideration for this event.

·          Gordon Hutchinson, as a representative for Friend of Alexandra Park, confirmed that following the meeting with event organisers he was satisfied that assurances had been given and potential issues had been dealt with.

·          The breakdown of the event was due to take two days – the road would be reopened on Monday, and the materials to be removed were mostly fencing and barriers.

150^th Anniversary of Alexandra Park

·          The Park’s 150^th anniversary would be celebrated during the year with a series of events and activities – with a ‘big birthday party’ in July.

·          Some members felt that there had not been any consultation or involvement of the local community with the planning of the day.  Duncan Wilson explained that the proposed events for the day were discussed with the Friends of Alexandra Park, however he asked members to email him if they had any ideas for activities.

RESOLVED to note the report.

To receive the report of the Chief Executive, Alexandra Palace and Park.

RECEIVED the report of the Chief Executive, Alexandra Palace.

NOTED:

·          The list of forthcoming events at the Palace.

·          Duncan Wilson introduced a “draft strategy for outdoor events in the Park” to provide a more secure basis for decision making on individual events.  Duncan Wilson also suggested that it would be useful to commission an independent events consultant to advise on type, frequency and maximum size of possible events.

·          Following a discussion, members made the following suggestions:

-       The value of the park as an open space rich is bio-diversity needed to be recognised

-       The suggested target of 20% of the Parks budget to come from events was seen as reasonable – this corresponding to the equivalent of one Red Bull type event a year.

-       Some thought should be given to the scale and frequency of events, for example, up to 3 or 4 events with no more than 10,000 people per year

-       It would be useful to set out which events would be welcomed in the park and also which events would not be suitable

-       Events lasting more than 28 days would require planning permission – this should be made clear in the document

Duncan Wilson asked for further suggestions to be emailed to him.  He added that this report will be presented to the Board, however it could be brought back to a future meeting of the SAC/CC to discuss in further detail.

RESOLVED to :

i)       Note the events report;

ii)     To endorse the draft outdoor events strategy for discussion at the Board and approval subject to comments as deemed appropriate.

To receive the report of the Chief Executive, Alexandra Palace and Park.

RECEIVED the report of the Chief Executive, Alexandra Palace, which included an update on the major HLF grant submission for which the main text of the bid had been provided.

NOTED:

·          The HLF bid had now been submitted with letters of support from the Chairs of the Consultative and Statutory Advisory Committees.

·          The Joint Committee welcomed the approach taken in the submission and endorsed its support for the bid.

·          HLF representatives would visit the Palace during the 1^st week of February and the findings would be reported back to the main HLF Committee on 23 April.  The outcome of this meeting would be available approximately  a week after this date.

·          HLF support was usually provided for both building works and to support activities.  Generally the decision was based on how the building would be used once it was restored.

·          The Palace was due to submit another HLF bid for £80,000 over 4 years to support the learning programmes and the appointment of a ‘Learning Officer’.  Further detail would be provided at the next meeting.

RESOLVED to note the report.

To receive a verbal update on governance.

RECEIVED a verbal update from the Chief Executive, Alexandra Palace.

NOTED:

·          An Alexandra Palace and Park Board sub-group had convened to discuss the appointment of non-executive and non-voting members to the Board.  These would be voluntary appointments, the first of which would be announced in the near future.

Nigel Willmott reported that the previous Board meeting had considered any outstanding legal issues post Firoka and decided on no further action.  Other matters had already been covered by the agenda.

None.

There was no such business.

The dates of future meetings will be confirmed following approval at the Annual Council meeting in May.

The dates of the meetings for the next Municipal Year would be provided to members as soon as they were available.