Agenda and draft minutes

Venue: The Creativity Pavilion, Alexandra Palace Way, Wood Green, London N22

Contact: Nazyer Choudhury, Principal Committee Co-ordinator 

Items
No. Item

1.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Committee noted that the meeting was being filmed and broadcast online.

 

2.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

 Apologies had been received from Councillors Collett, Stennett and da Costa and Val Paley.

 

3.

DECLARATIONS OF INTEREST

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

There were no declarations of interest.  

 

4.

URGENT BUSINESS

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under item 11 below).

Minutes:

The Committee noted two items of urgent business; the necessary closure of Alexandra Palace Way and additional information on The Cycle Show.

 

5.

MINUTES & MATTERS ARISING pdf icon PDF 254 KB

(i)            To approve the minutes of the Joint Meeting of the Statutory Advisory and Consultative Committees held on 17 November 2022 as a correct record.

 

(ii)          To note the draft minutes of the Consultative Committee meeting held on 17 November 2022.

 

(iii)         To note the draft minutes of the Statutory Advisory Committee meeting held on 17 November 2022.

 

(iv)         To note the draft minutes of the Trustee Board Minutes meeting held on 17 November 2022 and 13 December 2022.

 

 

Additional documents:

Minutes:

RESOLVED

  1. To approve the minutes of the Joint Meeting of the Advisory and Consultative Committees held on 17 November 2022 as a correct record.
  2. To note the draft minutes of the Consultative Committee meeting held on 17 November 2022.
  3. To note the draft minutes of the Statutory Advisory Committee meeting held on 17 November 2022.
  4. To note the minutes of the Alexandra Palace and Park Board meeting held on 17 November 2022 and 13 December 2022.

The meeting noted that minutes should clearly specify the designated Chair.

 

The meeting heard responses to the following matters arising:

 

13 December Trustee Board

a.    Minute 5 – Deputations relating to The Grove Masterplan

 

·         A Committee Member emphasised that 345 Preschools had been present in the area for 45 years and the offered 12-month rolling contract from 2027 made it difficult for the leaseholder to carry out any envisioned long-term major investments.

·         Another Member recollected that lease matters had come before the Committees in the past.  

·         Emma Dagnes, CEO, explained that

o   The Grove masterplanning work had not yet started but it was important that the Trust was be open with the tenants and leaseholders prior to any public consultation began in 2023 about the future of that areas of the Park.  Tenants had been notified that there would be no automatic extension of their leases from 2027;the rolling contract had been explained as a worst-case scenario and that clarity would be given to the affected tenants before 2027. 

o   The Grove area had three tenants; 345 Preschools, The Grove Café and Little Dinosaurs Soft Play.  

Item 10 - Finance

·         There had been a significant cost increase in energy use.

·         Consultants had been commissioned to analyse the  economic, financial and social impact of the Trust’s activities, which would feed into the Trust’s strategic planning.

·         The Trust had received the required letter of representation from the Council’s Section 151 Officer confirming funding and additional support for the 2023-24.

 

 

6.

CHIEF EXECUTIVE OFFICER (CEO) UPDATE pdf icon PDF 250 KB

To receive a general update from the Chief Executive Officer (CEO).

Minutes:

Received the CEO’s report, presented by Emma Dagnes as laid out.

The Committee congratulated the Creative Learning team on its wide reaching programme and noted: 

·         The Trust was responsible for repairs to aging pipework (paragraph 5.5) on the site and funding was yet to be found for a complete upgrade.

·         There had been incidents of muggings on the pathway leading up to the east side of Alexandra Palace and visitors were not encouraged to walk alone in the Park late at night, especially as faulty lighting in the Park was not always reported and or fixed immediately.

·         Work had been done to some of the lighting in the area, however, the trialled Victorian style solar lights had proved not to provide sufficient lighting and would continue to be replaced with LED lights..

·         A successful application to the Mayor of London’s Local Energy Accelerator fund had resulted in a grant of £85,000 for feasibility work to explore energy saving and clean energy projects. Consultants for the study would be appointed shortly.

·         Ally Pally Performing Arts School was a commercial endeavour that would help fund other learning projects and could be booked online or through the visitor services desk.  Although advertised across the borough, most participants were local   but other creative activities took place in the community through the outreach programmeOther

·         It was important that projects worked well for the local community across Haringey first before aiming to take effect in other boroughs across London.

·         Those attending the Area 51 SEND school ranged from ages 16-25.

·         The BBC Studios Ground Floor referred to the BBC Rooms.

·         A report on the outcomes of the Consultative Committee Workshop held in January would be submitted to a future meeting.

 

RESOLVED:

That the contents of the report be noted.

 

7.

GO APE MINI-LAND ROVERS pdf icon PDF 181 KB

To consider a proposal from Alexandra Park leaseholder, Go Ape, to install a new mini-Land Rover activity on site.

 

Additional documents:

Minutes:

Ms Emma Dagnes presented the item.  

 

The meeting generally welcomed the proposal and heard that:

 

·      There were other premises that hosted Go Ape Mini-Land Rovers and these had worked well. That was a good working relationship with the tenant and electric vehicles were quiet. Children would enjoy using the vehicles and there would only be minimal amount of noise from the activity.

·      There was no general public access to the field area where the vehicles would be driven.

·      Go Ape would be held to account on the commitments they made and ensure that there would be a net gain for Alexandra Palace.

·      There would be some provision for free tickets for low-income families.

·      After the meeting a member suggested that the Trust’s stipulate that Go Ape provide toilet facilities as part of permission for the new activity.   

 

 

RESOLVED:

 

That proposal by Go Ape for a new mini-Land Rover activity in Alexandra Park be noted.

 

8.

EXTERNAL SIGNAGE pdf icon PDF 918 KB

To consult the Committees on the new external signage designs.

 

Minutes:

Ms Emma Dagnes presented the item and explained that the new signs would have matching

font and size.

 

The meeting noted that:

 

 

·      Although the signs were a marked contrast to signs of stating ‘authorised personnel only’, the feedback from client was that the existing signs were not very welcoming for performing talents. It was important to make Alexandra Palace as well coming as possible.

·      The signs would mainly be in back of house areas, not easily visible to the general members of public.

 

 

RESOLVED:

           

That the presentation be noted.

 

9.

MATTERS RAISED BY INTERESTED GROUPS

Minutes:

A valuable tableau had been discovered at Alexandra Palace. It was currently stored in the archives and a professional conservator would be brought in to examine the item.

 

Some planters would be acquired for the courtyard space. 

 

10.

NON-VOTING BOARD MEMBERS FEEDBACK

Minutes:

There were none.

 

11.

NEW ITEMS OF URGENT BUSINESS

To consider any items admitted at item 4above.

Minutes:

The Committee was informed of major flooding reduction road works being undertaken by the Council on the west side junction of Alexandra Palace Way with Muswell Hill from 27th March until 17 July 2023, which would affect the movement of traffic, particularly heavy event and contractor vehicles turning around into the lower road from AP way and periods of road closures.  Up to date information would be available on the Trust’s website:  https://www.alexandrapalace.com/road-works-27-march-3-july/ 

 

The upcoming two-day Cycle Show would stretch between the pathway by the Pitch and Putt Gate and the edge of Alexandra Palace Way. This was a two-day exhibition.

 

12.

DATES OF FUTURE MEETINGS

To note the dates of future meetings:

 

30 November 2021

9 March 2022

 

Minutes:

The next meeting would be held on 20 April 2023.