Agenda and minutes

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The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein’.

To receive any apologies for absence.

None.

The Chair will consider the admission of any late items of Urgent Business.  (Late items will be considered under the agenda item where they appear.  New items will be dealt with under items 5 and 9 below).

None

None

This report seeks a determination of two applications made by Manning’s Amusements Ltd to hire (1) Finsbury Park in order to stage a family funfair between 6^th and 23^rd April 2019 and (2) Bruce Castle Park in order to stage a family funfair between 28^th June and 7^th July 2019.

The applications are required to be determined pursuant to the Council’s Outdoor Events Policy (the Policy), which was approved by Cabinet on 17^th December 2013, and implemented on 7^th January 2014.

Approval was sought for the hire of Finsbury Park to Manning’s Amusements Ltd for a family funfair to take place between 6^th and 23^rd April 2019; as well as the hire of Bruce Castle Park, also for a family funfair, between 28^th June and 7^th July 2019. Cabinet Member approval was required because of the length of the proposed hire agreement, as per the Council’s Outdoor Events Policy.

The Cabinet Member sought assurances around the impact of the events, particularly in relation to Bruce Castle Park which was significantly smaller and had limited fencing. In response, officers advised that the event in Bruce Castle Park covered only a small area of the park and did not involve any of the pathways within the park. Officers advised that there were no access issues envisaged with the proposed hire of Bruce Castle Park.

Officers acknowledged that the event in Finsbury Park covered a larger area and could have an impact on the grass within the designated area. The Cabinet Member was advised that the extent of the impact would be largely dependent upon the weather. Officers reassured the Cabinet Member that any restoration works to re-establish the grass would be paid for by the Applicant as per the park hire terms and conditions, and that a refundable grounds deposit would be taken from the event organisers for both sites.

The Cabinet Member sought clarification around visitor numbers and the expected increase as a result of these events. In response, officers advised that they anticipated an increase in numbers to average out at around 1000 per day and would have a limited impact on the two locations. Officers advised that there was enough space within the remaining areas of the park for other park users to enjoy and that there was no capacity concerns anticipated as result of holding the two events.

RESOLVED

That Cabinet Member for Environment:

             I.        Noted that no comments were received from recognised stakeholders of either Finsbury Park or Bruce Castle Park in response to the event notifications being sent as part of the decision making process.

            II.        Authorised the Director of Environment and Neighbourhoods, to approve conditional in principle agreement to hire Finsbury Park and Bruce Castle Park to the funfair operator for the events detailed in this report as set out in paragraph 6.5 of the report.

Reasons for decision

Under the terms of the Policy, applications of the type detailed in the report are required to be determined with the prior agreement of the Cabinet Member. 

If authority is given, then officers will give in principle agreement to the Applicant for the event application to progress. The events will then be subject to discussions between the Applicant and the Council before final agreement is given.

The rejection of the applications would have implications for the Parks Service budget and reduce the opportunity for reinvestment into both Finsbury Park and Bruce Castle Park. It would also mean that the wider cultural and economic  ...  view the full minutes text for item 90.

To consider any items of urgent business as identified at item 3.

N/A

Item 8 is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3.

RESOLVED

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under Paragraph 3, Part 1, Schedule 12A of the Local Government Act 1972.

To consider exempt information pertaining to item 5.

Noted the information contained within the Exempt Part B of report.

To consider any items of exempt urgent business as identified at item 3.

N/A