Agenda and draft minutes

Please note that this meeting may be filmed or recorded by the Council for

live or subsequent broadcast via the Council’s internet site or by anyone

attending the meeting using any communication method. Although we ask

members of the public recording, filming or reporting on the meeting not to

include the public seating areas, members of the public attending the meeting

should be aware that we cannot guarantee that they will not be filmed or

recorded by others attending the meeting. Members of the public participating

in the meeting (e.g. making deputations, asking questions, making oral

protests) should be aware that they are likely to be filmed, recorded or

reported on. By entering the meeting room and using the public seating area,

you are consenting to being filmed and to the possible use of those images

and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or

recording, if in his or her opinion continuation of the filming, recording or

reporting would disrupt or prejudice the proceedings, infringe the rights of any

individual or may lead to the breach of a legal obligation by the Council.

The Cabinet Member referred to the filming at meetings notice.

RESOLVED:

The filming at meetings notice was noted

There were none.

To receive any apologies for absence.

There were none

The Chair will consider the admission of any late items of Urgent Business.

(Late items of Urgent Business will be considered under the agenda item

where they appear).

There was none

There were none

The Senior Project Manager, Housing, introduced the report. The rationale for the report was outlined.

It was explained that the proposed contract was a stopgap in the interim and would work to potentially complement the partnering contract when mobilised. It was additionally explained that the 10% social value submission for tenders would be utilised to support local businesses and encourage the upskilling of residents of the borough.

RESOLVED:

That the Cabinet Member for Housing and Planning, and Deputy Leader of the Council:

1. That, pursuant to the Council’s Contract Standing Order (CSO) 2.01(c), approved the award of a Measured Term Contract to Contractor A in the sum of £4.8m. Contractor details were identified in Appendix A – Exempt Report. The contract was for a period of 2 years, with the option to extend by a further one year subject to budget availability.
   
   
2. That, in line with CSO 16.04, approved the issue of a Letter of Intent in the sum of £480,000.00. The value of the Letter of Intent represented 10% of the contract sum.
   
   
3. Approve professional fees in the sum of £274,576. This represented 5.72% of the contract sum.
   
   
4. Noted and approved the total project costs as set out in Appendix A – Exempt Report.

Reasons for decision

One of the key objectives of the Housing Asset Management Strategy was to bring all the Council’s Housing stock up to the Decent Homes Standard by 2028. The Decent Homes Standard was a minimum standard regulatory requirement for all social housing landlords and was established to ‘bring health benefits to tenants and reduce health inequalities’ (Decent Homes Guidance 2006).  This work was key in helping the Council maintain a principal strategy, by ensuring buildings remain safe, compliant, and watertight.

To ensured the continued improvement of our housing stock, Cabinet approval was sought, to awarded a borough-wide Measured Term Contract (MTC) for external and communal refurbishment works. This contract would cover all types of council homes, including blocks, street properties, houses, and supported housing. The initial contract period was two years, with the possibility of a one year extension, subject to budget availability.

The Measured Term Contract was designed to facilitate essential borough-wide external and communal refurbishment works prior to the activation of the partnering contract. This approach offers several key benefits:

• Interim Solution: It acts as a temporary measure, bridging the gap until the partnering contract was fully operational.
• Continuity of Repairs: It ensures the Council could continue to addressed non decency related work and repairs needs that fall outside the scope of the Haringey Repairs Service, maintaining service consistency.

Procurement Process: It was the expectation that all future major works would be delivered via our partnering contractors.

The contract would enabled essential external and communal refurbishment works such as roof replacement, landscaping, renewal of communal flooring and other essential external works to be carried out.

Following a tendering exercise via the London Construction Programme Housing Framework under the Planned Maintenance and Fire Safety Works category. The Council received eight suitable bids  ...  view the full minutes text for item 20.

Item 8 is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3, namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED:

That the press and public be excluded from the remainder of the meeting as items contain exempt information as defined under paragraph 3, Part 1, Schedule 12A of the Local Government Act 1972

The information within the exempt report was reviewed.

RESOVED:

The exempt information was noted.