Agenda and draft minutes

Award of Electrical Inspection Reports Contract 2024 - 2029, Cabinet Member Signing
Thursday, 13th June, 2024 2.30 pm

Venue: First Floor, Alexandra House, 10 Station Road, London, N22 7TR

Contact: Nazyer Choudhury, Principal Committee Co-Ordinator  3321, Email: nazyer.choudhury@haringey.gov.uk

Items
No. Item

1.

Filming at meetings

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred to the notice of filming at meetings and this information was noted.

 

2.

Apologies for absence

To receive any apologies for absence.

Minutes:

There were none.  

 

3.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under agenda item 7 and 10).

Minutes:

There were no declarations of interest. 

 

4.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

There were none.

5.

Deputations / petitions / questions

To consider any requests received in accordance with Part 4, Section B, paragraph 29 of the Council’s constitution.

 

Minutes:

There were none.

6.

Award of Electrical Inspection Reports Contract 2024 - 2029 pdf icon PDF 347 KB

Minutes:

The report sought approval in accordance with CSO. 9.07.1 (d) to award a contract for up to five years for the provision of planned maintenance, repairs and testing Electrical Installation Condition Reports (EICR) compliance for domestic electrical and communal electrical distribution systems.

 

 

The Cabinet Member RESOLVED

 

 

1. To approve the award of a contract and associated expenditure for the provision of planned maintenance, repairs and testing of Electrical Installation Condition Reports (EICR) for domestic and communal electrical distribution systems for an initial two (2) years, plus up to three (3) annual extensions of one (1) year each (total maximum five (5) years), for a total maximum contract value of £5,893,605.30, subject to contract requirements with a proposed start date of 1st July 2024, a JCT Measured Term 2016 will be used.

 

2. To delegate the three annual extensions of one year each, to the Director of Placemaking & Housing in consultation and agreement with the Cabinet Member for Housing and Planning (Deputy Leader).

 

 

 

Reasons for decision

 

Haringey implemented 2 temporary EICR contracts in September 2022 to complete the backlog of overdue and non-compliant EICRs, which were subsequently self-reported to the Regulator For Social Housing and committed to completing via a Voluntary Undertaking in April 2023.

 

These contracts were coming to an end in March 2024 and a new contract was required to be put in place to continue with the EICR programme.

 

The 18th Edition Wiring Regulations - IET BS7671 required landlords to undertake regular electrical condition reports and recommend that they were undertaken at least every 5-years, or upon new tenancies, within homes, and communal areas.

 

Haringey had at the time of writing the report, 15,023 dwellings and 789 communal systems (15,812 total) that require periodic inspections at least once every 5 years. These numbers would fluctuate based on changes in stock and management responsibility, e.g. sales, acquisitions, and demolition. Therefore, under the contract the Council required on average to undertake 3159 inspections every year. There were also, approximately 350 voids per year that also required testing when a new tenancy was commenced. However, this was undertaken by the voids team and was funded separately, through the voids budget.

 

The Council did not undertake EICRs in leasehold properties and there were no leasehold implications for communal tests as the costs of each inspection, as detailed in the Exempt part of the report, once every 5 years, was significantly below the annual threshold for a Qualifying Long-Term Agreement. Leaseholder contributions to costs for communal testing would be re-charged through normal service charges and were below the S20 consultation threshold. Any major works resulting would be consulted on separately as part of a major works or planned programme consultation.

 

Haringey did not currently have the in-house resource capacity and capability to deliver the required programme of EICRs alongside the level of responsive repairs and voids works due to staff turnover. However, Haringey would continue to deliver the electrical responsive repairs through its in-house team and would continue to review the potential for  ...  view the full minutes text for item 6.

7.

New items of urgent business

As per item 3

Minutes:

There were no new items of urgent business.

 

8.

Exclusion of the Press and Public

Item 9  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Minutes:

Item 9 was subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

9.

Exempt - Award of Electrical Inspection Reports Contract 2024 - 2029.

Minutes:

The Cabinet Member considered the exempt information.

 

 

10.

New items of exempt urgent business

As per item 3.

Minutes:

There were no new items of exempt urgent business.