Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred to the filming notice of meetings and this was noted.

There were apologies for absence from Cllr Bevan.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item  26 below. New items of exempt business will be dealt with at Item 36 below).

There were no items of urgent business.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

The Leader of the Council, Cllr Ahmet declared a personal and non- prejudicial interest in respect of item 9 by virtue of her position as Chair of the Overview and Scrutiny Committee at the time of the production of the scrutiny review of the Noel Park Major Works Programme.

Cllr Gordon declared a personal and non -prejudicial interest in respect of item 9 by virtue of her position as Chair of the Housing and Regeneration Scrutiny Panel  and had led the scrutiny review of the Noel Park Major Works Programme.

Cllr Brabazon declared a personal and non -prejudicial interest in respect of item 9 by virtue of her position as a member of the Housing and Regeneration Scrutiny Panel at the time of the production of the scrutiny review of the Noel Park Major Works Programme.

Cllr Diakides declared a personal and non -prejudicial interest in respect of item 9 by virtue of his position as a member of the Housing and Regeneration Scrutiny Panel at the time of the production of the scrutiny review of the Noel Park Major Works Programme.

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item [27] : Exclusion of the Press and Public.  No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

There were no representations put forward.

To confirm and sign the minutes of the meeting held on 9^th of March 2021 and 16^th of March 2021 as a correct record.

RESOLVED

That the minutes of the Cabinet meetings held on 9 and 16 March 2021 be approved as a correct record.

To consider any requests received in accordance with Standing Orders.

There were no representations received.

Cabinet to consider the Scrutiny Panel Review on Noel Park Major Works Programme and further consider the response to the  Scrutiny recommendations.

Response to the Scrutiny recommendations  – Cabinet Member for  Environment, Transport and the Climate Emergency and Deputy Leader of the Council.

The Leader informed all present that there was one item referred to the Cabinet by the Overview and Scrutiny Committee. This was to consider the Scrutiny Panel review on Noel Park Major Works Programme and the Cabinet would further consider the response to the Scrutiny recommendations.

At this point in the meeting the Leader, Cllr Diakides, Cllr Gordon, and Cllr Brabazon left the meeting.

Cllr Hakata as Deputy Leader took the Chair.

Councillor Hakata briefly introduced this item, setting out that the process for looking at the issues, in relation to the leaseholders affected by the major works in Noel Park, continued. It was noted that the Leader was meeting with leaseholders this week and the Cabinet would set out further proposals to address their concerns. There would also be a further opportunity for the Cabinet to look at these matters when a decision -making report on phase two of the Noel Park works was considered by Cabinet at a meeting in July.

Cllr Moyeed was asked to introduce the Scrutiny review report as Chair of the Overview and Scrutiny Committee. He was also a ward councillor in Noel Park and confirmed that, following advice from legal, there was no conflict with his presentation of the report.

He had spoken with Noel Park leaseholders and his presentation would be reflecting their views. The following points were made:

-       Grateful that a majority of the recommendations were agreed.

-       Disappointed that recommendation 1, and recommendation 20 were not agreed and that recommendation 12 was partially agreed.

-       That all recommendations should be agreed without exception to reflect the commitments made at the Overview and Scrutiny Committee Meeting held on the 15^th of March.

-       That some of the responses to the recommendations had the effect of altering the scope of the original recommendation, leading to them being read as a rejection.

-       The response to recommendation 1 was referred to which set out that the leaseholders were not legally entitled to seek further particulars of the works and cost. It was felt that the Council should not  just be keeping to the statutory bare minimum. Also, in keeping with the commitment to co-design and co- production, there needed to be as much information provided as possible.

-       The response to recommendation 1 did not appropriately acknowledge the high volume of questions and queries, put forward by the leaseholders, had reflected the lack of consultation prior to the section 20 notice being issued. The collective and organised questioning from the leaseholders was in response to their shared predicament and concerns. This should not have been a reason to treat their queries collectively and under Freedom of Information rules.

-       In response to the proposed partial agreement of recommendation 12 on the removal of asbestos from the Pods in Noel Park being borne by the Council as freeholder, this was further contended. This had been a long -standing issue and these works should have been completed by Homes for Haringey, years earlier when the costs were lower. There was a need to agree this recommendation in full and provide certainty for leaseholders.

-       Recommendation 20 was not accepted and Cabinet was asked to reconsider the scrutiny review report which set out the reasoning for the compilation of a Contracts Oversight Committee.

The Chair interjected acknowledging the important comments made by the Chair of the Overview and Scrutiny and asked him to continue with introducing  ...  view the full minutes text for item 524.

[Report of  the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member Planning, Licensing and Housing Services]

The report will be seeking approval to undertake public consultation in respect of a Gambling Act Policy within the Borough.

[Clerks note  Cllr Brabazon, Cllr Diakides,  Cllr Gordon and Cllr Ahmet – Leader of the Council and Chair returned to the meeting. Cllr Ahmet resumed chairing the meeting – 6.50pm]

The Leader introduced the item which sought approval for a ten-week consultation on the draft Gambling Policy 2022-25 and the Local Area Profile. The draft revised policy and the Local Area Profile supplementary document highlighted the impact high street gambling premises had on the most vulnerable and ‘at risk’ areas of the borough. For future applications, operators would be asked to consider very carefully whether seeking new premises or relocating premises within these area would be consistent with the licensing objectives and the locally identified risks. The Gambling Act 2005 however, still required Councils to ‘aim to permit’ applications. The Council had presented a response to the Government’s review of the Gambling Act 2005 ‘Call for Evidence’, which requested stronger commitment to empower Local Authorities to listen to the concerns of the local community by removing the ‘aim to permit’ requirement.

Cabinet Members welcomed the report and the response to the Government review.

Daliah Barrett, Licensing Officer, responded to questions from the Cabinet:

-           There was a legislative requirement to place notice of publications on the Council’s website. Applications were also shared with ward Councillors, and displayed on the premises for 28 days.

-           There had been complaints from residents in relation to a new gambling premises on Tottenham High Road. This application had been made during the first lockdown and had followed the application process correctly.

RESOLVED

1.         To approve the 10-week consultation on the draft Gambling Policy 2022-2025 at Appendix 1 and the local area profile at Appendix 2.

2.         To note that following consultation a further report will be presented for decision to recommend approval to Full Council for final adoption.

Reasons for decision

To comply with the requirements of the Gambling Act 2005 the Council must prepare and consult on a statement of gambling policy for the period 2022-2025.

The Council will be renewing its resolution, first made in 2007, to not issue any casino licences in the next three years.

To obtain the views of interested parties on the proposed statement of gambling policy and use these views to formulate any changes to the policy.

Alternative options considered

No alternatives were considered. It is a statutory requirement that the policy be reviewed at least every three years, and that a public consultation is carried out. If the Council did not have a policy, it would be acting ultra vires with regards to any decisions it makes when determining gambling premises licences.

The Gambling Commission has laid down requirements which the Council must follow with regards to the Gambling Policy. If they are not followed the Council could face risk of judicial challenge. The Gambling Commission guidance has been followed in drafting this policy.

[Report of the Director for Housing, Regeneration and Planning. To be introduced  by the Cabinet Member for Environment, Transport, and the Climate Emergency and Deputy Leader of the Council]

This report sets out the spending strategy for the carbon offset contributions collected through Section 106 monies from planning applications, to be made available for community carbon reduction projects.

The Cabinet Member for Environment, Transport and the Climate Emergency and Deputy Leader introduced the report which proposed a strategy to spend £0.390m of the collected carbon offset contributions as part of a new Community Carbon Fund over the next four and a half years. This fund would deliver collaborative projects across the borough between the Council and the community.

The Cabinet Member continued to set out the context for this decision which was reducing carbon emissions through new development which was an essential element in the Haringey Climate Change Action Plan (HCCAP) and the need to see developments achieving their carbon reductions on site.

It was further noted that approximately 90% of the borough’s carbon emissions came from sources outside the Council’s direct control. Therefore empowering, supporting, and publishing community-based action was vital for the Council to share best practice and enable grassroot projects to succeed; further aligning with the Council’s aim of collaborative working in co-production with the community. This decision would also align with the Council’s wider community wealth building work.

The following information was provided in response to questions from Cllr Palmer:

-       In relation to the £180k collected from carbon offset contributions, this was being used for fuel poverty relief and this programme was already in progress

-       The selection process for the Community Carbon Fund Allocation Panel was to be resolved, going forward. The intention was to engage with residents at the very start of the process. Cllr Hakata agreed to provide Cllr Palmer with the details of the selection process, including whether this would be cross party, once this was more fully understood and agreed.

-       Support to smaller groups for bid proposals was important and the intention was to proactively go out in the community, working with other Cabinet colleagues to share and develop knowledge on access to this fund. The Cabinet Member agreed to inform Cllr Palmer once an approach for this was established.

RESOLVED

1. To approve the use of £0.390m of the carbon offset monies collected under s106 obligations for the Haringey Community Carbon Fund and its administration.

2.   To agree to the first four-year allocation of funds from the Community Carbon Fund:

a. With a total spend of £390,000, the allocation over four financial years is proposed at:

i.          2021/22: £30,000 – scheme design, set up and advertising

ii.         2022/23: £105,000 – up to £90k initial community grants, £15k administration and advertising

iii.        2023/24 to 2025/26: Three further financial years of £85,000 grants per annum - £70,000 grants for the community, £15,000 administration and advertising

b.         To agree that where funds are not fully spent at the end of each year unspent funds will be rolled over to the next spending year, that funding could be transferred between funding years to fund more expensive projects, and that funding from other sources could be used to boost projects.

iii)        To agree that the decision to allocate the annual funding to specific carbon reduction bids in this period will be delegated  ...  view the full minutes text for item 526.

[Report of the Chief Executive. To be introduced by the Leader of the Council]

Cabinet will be asked to note the report which provides information on the Council’s use of its powers under RIPA.

The Leader introduced the report which provided information on the use of Regulation of Investigatory Powers Act 2000 (RIPA). RIPA provides a statutory framework for public authorities to use cover techniques, such as surveillance, where necessary and proportionate, for the purpose of preventing or detecting crime.

In response to a question from Councillor Palmer, Fiona Alderman – Head of Legal and Governance (Monitoring Officer) – advised that the Monitoring Officer role was the senior responsible officer for the use of RIPA powers and that any use of these powers was reported to the Council’s Statutory Functions Board and fed back to the Executive.

RESOLVED

1.         To note the use of RIPA by the Council as set out at paragraphs 6.14 to 6.16.

Reasons for decision

The RIPA codes of practice state that members should review the Council’s use of investigatory powers at least annually. Therefore, although the powers under RIPA have been used sparsely in recent years, it is nevertheless important for members to be aware of the extent of usage.

Alternative options considered

Not Applicable. If the Council’s use of investigatory powers was not noted, the Council would not be complying with the codes of practice and so this alternative has not been considered.

[Report of the Director for Customers, Transformation and Resources. To be introduced by the Cabinet Member for Employment, Skills and Corporate Services]

The report  will seek agreement to award contract for the Recruitment Agency Supply Chain, as part of the insourcing of the recruitment hub. Relationships with agency suppliers will be required to replace the current arrangements.

The Cabinet Member for Employment, Skills and Corporate Services introduced the report which sought Cabinet approval under Contract Standing Order (CSO) 10.02.1 b) for a deed of variation to include the management of a permanent recruitment supply chain in the new contract for the supply of Agency Staff.

The Cabinet Member outlined that this was the first step to ensuring the Council were independent of external providers for staff and outlined how Matrix would assist with the sourcing of permanent staff on a reducing basis over the next 4 years. This would be monitored carefully so capacity for permanent staff grew in the organisation and dependency lessened on agency staff.

The objective was for the local authority to be a good local employer and for recruiting managers to have a good understanding of how to become a strong recruiting authority and have confidence in the staff that they themselves have selected.

In response to questions from Cllr Palmer the following information was provided:

-       The Council were anticipating savings from the new contract and Cabinet Member advised that £800k of savings had already been achieved from changing the temporary recruitment contract from Hays to Matrix. The sourcing of permanent recruitment had also been realised and £140k savings achieved and an overall total of £940k achieved. This would be accounted for partly in the current financial year and the in the next financial year due to the timing of the contracts.

-       The cost of support for the contract for 4 years would depend on usage and if the support was not required, the Council would not have to pay any money.

-       With regards to the transfer of staff to the new in -house team, the Council had recently received information on the staff that were transferring, and the Council were negotiating with Hays on this. The Council were expecting to fill half the required establishment of staff from the TUPE process.

-       The Council were in the process of advertising the outstanding roles. These would be firstly advertised internally, then externally and through agency staff if needed. There would not be the fully experienced team in place from year one hence the need to have a higher contract value in year 1.

RESOLVED

To approve, in accordance with Contract Standing Order 10.02.1 b), the deed of variation for the provision of the management of a permanent recruitment supply chain in the new contract for the supply of Agency Staff at a contract value of £1,495,090 over four years, from 24^th July 2021 to 23^rd July 2025.

Reasons for decision

The reason for the decision is that whilst the Council’s new in-house permanent recruitment service goes live in July 2021, this is a new service area for the Council. The new service will be required to fill an estimated 500 permanent positions per year (hence the estimated contract value of £1,495,090) and will therefore require an agency supply chain to support during mobilisation (2021/22) and then on  ...  view the full minutes text for item 528.

[Report of the Director of Adults and Health. To be introduced by the Cabinet Member for Health, Social Care and Well-being]

The report will seek a waiver for direct award of contract for a 9 month period for the Information, Advice and Guidance services contract.  The contract allows sufficient time to go out to tender for a new service over the next 9 months.  It is vital the service is delivered whilst the re-design continues to ensure there is support available to our residents whilst we finish the re-commissioning process.

The Cabinet Member for Health, Social Care and Well-Being introduced the report which sought approval to award a contract for the Information, Advice and Guidance (IAG) Service to Haringey Citizen’s Advice Bureau for a period of 9 months with effect from 1 July 2021. The pandemic had highlighted the importance of providing information, advice and guidance to residents at all times. Awarding a contract for 9 months would allow for learning and modelling of a new service to provide the best quality service whilst achieving value for money.

The Cabinet Member and Beverley Tarka – Director of Adults & Health – responded to questions from Councillor Palmer:

-           The pandemic had changed the way that services were provided to residents and had moved to mainly telephone and online services. This proved to work for some residents but also highlighted that this approach did not work for everyone.

-           The remodelling of the service would be carried out in consultation with service users and the teams who worked with them.

RESOLVED

1.         To approve, in accordance with Contract Standing Order (CSO) 10.01.1(a), the award of a contract for the Information, Advice and Guidance (IAG) Service to Haringey Citizens Advice Bureau for a contract period of 9 months with effect from 1st July 2021.

2.         To Note that the total cost of the Contract for the period 1st July 2021 to 31st March 2022 is £612,000.

Reasons for decision

The provision of high quality, accessible and locally relevant information, advice and guidance for Haringey residents is of primary importance to the Council. It is therefore in the Council’s overall interest to award this contract whilst thorough recommissioning of a new service is completed.

The Covid-19 pandemic delayed a planned recommissioning process in 2020, as Council officers and local service providers channelled all available capacity into the provision of support to residents. The recommended contract period will allow sufficient time to complete the tender process for a new contract, which will continue seamlessly from the end of this one, ensuring the best service for residents. The recommissioning process has already begun, with the tender process starting in June 2021 with a market engagement event. The process will be concluded, with a new contract starting from 1st April 2022.

The time to conduct a full recommissioning and service reshaping exercise will ensure the recommissioned service is responsive, flexible and strategically aligned. The newly commissioned Information, Advice and Guidance service will strengthen a range of Council priorities and work areas, including our commitments around housing, domestic abuse and employment, as well as the work of the Fairness Commission and Welcome Advisory Board.

Remodelling will also provide a shift in service delivery of IAG in the borough, drawing out learning from the Covid-19 pandemic to ensure broader access to the service and varied modes of online and face-to-face delivery.

Alternative options considered.

Do nothing. It would be possible to let the current contract run to its end and not renew it, as there  ...  view the full minutes text for item 529.

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Early  Years, Children and Families]

The project is due to commence in summer 2021 and some of the work will be subject to Central Government funding (Salix). The works primarily involve improvements to the school's building services and building fabric to improve energy efficiency. Part of the works need to be completed by 30.09.21 to avoid disruption to the school and qualify for payment of the Salix grant.

The Cabinet Member for Early Years, Children and Families introduced the report which sought approval for the award of a contract to Mulalley & Co to carry out Building Services Improvement and External Envelope Phase 1 works at Stroud Green Primary School. This was the beginning of an extensive capital programme within Haringey schools and included roof repairs, windows and Health & Safety of all buildings. The scheme would be part funded by an allocation from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy and Industrial Strategy, and administered by Salix.

Clerk’s note: The Cabinet Member introduced agenda items 15-18 together. The questions from other Members relate to all four items but are detailed here:

The Cabinet Member and David Moore – Head of Major Projects – responded to questions from the Committee:

-           The programme was high risk in relation to delivery, and it was important to mobilise contracts as soon as was possible. The works were due to take place during the summer holidays in order to minimise the risk of school closures.

-           Any delays would be reported to Salix so as not to risk funding. It was worth noting that all Local Authorities would likely be reporting similar risks or delays.

-           There were three further schools to be included and these decisions would be carried out by Cabinet Member Signings.

-           The deadline was tight for completion. There was no penalty clause for contractors if the programme overrun, however compensation could be sought if required.

Further to considering exempt information at item 28,

RESOLVED

1.         To approve an award of contract to Mulalley & Co of £1,011,998.

2.         To approve a client construction contingency of 10% that equates to £101,200 which will be strictly managed under change control governance arrangements.

3.         To approve the issuance of a letter of intent for up to 10% of the contract value, totalling £101,200.

Reasons for decision

A major review of the condition and suitability of the Children’s Services estate has been undertaken which has informed the Children’s Service’s asset management plan (CSAMP). This identified condition and suitability deficiencies in the primary, secondary, and wider Children’s Service estate that need addressing in the short, medium, and long-term. Stroud Green Primary School is high priority for major works due to issues relating to safeguarding and school closure risks.

In 2018 an initial brief was given to undertake the most immediate (short term) health and safety, compliance, and resilience work. These findings included fire compartmentation, fire doors and cold-water system replacement and were subject to a separate award under delegated powers.

In 2019 a further commission was given to further investigate and address urgent works relating to the condition of building services (i.e., heating), external envelope (i.e., roofs, windows) and boundary security.

The scheme has been granted an allocation of funding £0.129m from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy & Industrial Strategy and administered by Salix (Salix works). The  ...  view the full minutes text for item 530.

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Early  Years, Children and Families]

The project is due to commence in summer 2021 and some of the work will be subject to Central Government funding (Salix). The works primarily involve improvements to the school's building services and flat roofs. The works need to be completed by 30.09.21 to avoid disruption to the school and qualify for payment of the Salix grant.

The Cabinet Member for Early Years, Children and Families introduced the report which sought approval for the award of a contract to Mulalley & Co to carry out Building Services Improvement and External Envelope Phase 1 works at Seven Sisters Primary School.  This was the beginning of an extensive capital programme within Haringey schools and included roof repairs, windows and Health & Safety of all buildings.  The scheme would be part funded by an allocation from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy and Industrial Strategy, and administered by Salix.

Clerk’s note:  The Cabinet Member introduced agenda items 15-18 together.  The questions from other Members relate to all four items and are detailed in minutes item 530.

Further to considering exempt information at item 29,

RESOLVED

1.         To approve a contract award to Mulalley and Company Ltd, up to a maximum value of £1,233,949.20.

2.         To approve a client construction contingency of 10% that equates to £112,177.20 which will be strictly managed under change control governance arrangements.

3.         To approve the issuance of a letter of intent for up to 10% of the contract value.

Reasons for decision

A major review of the condition and suitability of the Children’s Services estate has been undertaken, which has informed the Children’s Service’s asset management plan (CSAMP). This identified condition and suitability deficiencies in the primary, secondary, and wider Children’s Service estate that need addressing in the short, medium, and long-term. Seven Sisters Primary School is high priority for major works due to issues relating to health and safety or risk of school closure.

In 2018, an initial brief was given to undertake the most immediate (short term) health and safety, compliance, and resilience work. These findings included fire compartmentation, fire doors and heating resilience works and were subject to a separate award under delegated powers.

In 2019, a further commission was approved, to further investigate and address urgent works relating to the condition of building services (i.e., heating, electrics, and plumbing), external envelope (i.e., roofs, windows) and boundary security.

This condition project will bring a number of benefits to the school and the council, with the primary objective of providing improved educational environments for Children in line with Haringey’s borough plan. Along with improving educational outcomes, this project will significantly reduce the risk of a health and safety incident or school closure through condition failure such as mechanical failure or roof leaks. The project will also help the school reduce its energy demands and thus reduce carbon emissions through technologies and insulation including double glazing. This work also benefits the Council in reducing the reactive maintenance requirements at the school in future by economically fixing the root cause of the condition issues within a single project whilst avoiding additional temporary repairs costs.

The scheme has been granted an allocation of funding £0.633M from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy & Industrial Strategy and administered by Salix (Salix works).  ...  view the full minutes text for item 531.

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Early  Years, Children and Families]

The project is due to commence in summer 2021 and some of the work will be subject to Central Government funding (Salix). The works primarily involve improvements to the school's building services and flat roofs. The works need to be completed by 30.09.21 to avoid disruption to the school and qualify for payment of the Salix grant.

The Cabinet Member for Early Years, Children and Families introduced the report which sought approval for the award of a contract to Mulalley & Co to carry out Building Services Improvement and External Envelope Phase 1 works at Campsbourne Primary School.  This was the beginning of an extensive capital programme within Haringey schools and included roof repairs, windows and Health & Safety of all buildings.  The scheme would be part funded by an allocation from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy and Industrial Strategy, and administered by Salix.

Clerk’s note:  The Cabinet Member introduced agenda items 15-18 together.  The questions from other Members relate to all four items and are detailed in minutes item 530.

Further to considering exempt information at item 30,

RESOLVED

1.         To approve a contract award to Mulalley and Company Ltd of £896,261.

2.         To approve a client construction contingency of 10% that equates to £89,626 which will be strictly managed under change control governance arrangements.

3.         To approve the issuance of a letter of intent for up to 10% of the contract value.

Reasons for decision

A major review of the condition and suitability of the Children’s Services estate has been undertaken, which has informed the Children’s Service’s asset management plan (CSAMP). This identified condition and suitability deficiencies in the primary, secondary, and wider Children’s Service estate that need addressing in the short, medium, and long-term. Campsbourne Primary School is high priority for major works due to issues relating to health and safety or risk of school closure.

In 2018, an initial brief was given to undertake the most immediate (short term) health and safety, compliance, and resilience work. These findings included fire compartmentation, fire doors and heating resilience works and were subject to a separate award under delegated powers.

In 2019, a further commission was approved, to further investigate and address urgent works relating to the condition of building services (i.e., heating, electrics, and plumbing), external envelope (i.e., roofs, windows) and boundary security.

This condition project will bring a number of benefits to the school and the council, with the primary objective of providing improved educational environments for Children in line with Haringey’s borough plan. Along with improving educational outcomes, this project will significantly reduce the risk of a health and safety incident or school closure through condition failure such as mechanical failure or roof leaks. The project will also help the school reduce its energy demands and thus reduce carbon emissions through technologies and insulation including double glazing. This work also benefits the Council in reducing the reactive maintenance requirements at the school in future by economically fixing the root cause of the condition issues within a single project whilst avoiding additional temporary repairs costs.

The scheme has been granted an allocation of funding £0.243M from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy & Industrial Strategy and administered by Salix (Salix works). The grant will be used to part  ...  view the full minutes text for item 532.

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Early  Years, Children and Families]

The project is due to commence in summer 2021 and some of the work will be subject to Central Government funding (Salix). The works primarily involve improvements to the school's building services and building fabric to improve energy efficiency. Part of the works need to be completed by 30.09.21 to avoid disruption to the school and qualify for payment of the Salix grant.

The Cabinet Member for Early Years, Children and Families introduced the report which sought approval for the award of a contract to Mulalley & Co to carry out Building Services Improvement and External Envelope Phase 1 works at Bruce Grove Primary School.  This was the beginning of an extensive capital programme within Haringey schools and included roof repairs, windows and Health & Safety of all buildings.  The scheme would be part funded by an allocation from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy and Industrial Strategy, and administered by Salix.

Clerk’s note:  The Cabinet Member introduced agenda items 15-18 together.  The questions from other Members relate to all four items and are detailed in minutes item 530.

Further to considering exempt information at item 31,

RESOLVED

1.         To approve an award of contract to Mulalley & Co of £2,512,007.

2.         To approve a client construction contingency of 10% that equates to £251,200 which will be strictly managed under change control governance arrangements.

3.         To approve the issuance of a letter of intent for up to 10% of the contract value, totalling £251,200.

Reasons for decision

A major review of the condition and suitability of the Children’s Services estate has been undertaken which has informed the Children’s Service’s asset management plan (CSAMP). This identified condition and suitability deficiencies in the primary, secondary, and wider Children’s Service estate need addressing in the short, medium, and long term.

Bruce Grove Primary School is high priority for major works due to issues relating to health and safety or the school is at risk of school closure.

In 2019 a commission was given to further investigate and address urgent works relating to the condition of building services (i.e. heating, electrics and plumbing), external envelope (i.e. roofs, windows) and boundary security.

The scheme has been granted an allocation of funding (£0.243M) from the public sector decarbonisation programme, a government initiative sponsored by the Department for Business, Energy & Industrial Strategy and administered by Salix (Salix works). The grant will be used to part fund the scheme thus reducing the amount of borrowing that the Council will need to undertake. The terms of the grant are that the relevant works need to be completed by the 30th September 2021. If this date is missed, then there is a risk that the grant allocation will need to be repaid.

A scheme for Bruce Grove Primary School has been developed, with sectional completion dates in order to achieve the following:

· Salix Public Sector Decarbonisation grant funding works (Window replacement,

LED Lighting, Loft Insulation, BMS).

· Boiler and heating works completion prior to the heating season starting in October

· Decant classroom spaces completed prior to the start of the September term.

· Remaining Works (Roof replacement, brick repointing, small power and data,

sanitaryware etc)

This construction award report requests a decision on the procurement of a contractor to undertake all of the external envelope and building services infrastructure works identified, designed and approved by the project sponsor.

A  ...  view the full minutes text for item 533.

[Report of the Director for Adults and Health. To be introduced by the Cabinet Member for Health, Social Care and Well-Being]

Cabinet will be  asked to approve:

•The transfer of the 57 White Hart Lane site from the Corporate Landlord portfolio to the Commissioning portfolio.

•The utilisation of £2,665,000 of capital funding from the ‘Additional Supported Living’ capital budget allocation to develop this scheme.

•The acceptance of £985,000 of NHS England capital grant funding for the development of this project.

The Cabinet Member for Adults, Health and Wellbeing introduced the report which sought approval to utilise £2,665,000 of funding from the supported living capital programme allocation, combined with £985,000 of NHS England capital grant funding, to deliver supported living for young people with complex learning disabilities and autism at  a Council site on 57 White Hart Lane.

Currently, the Council were having to provide supported housing for young people with complex needs outside the borough. The revitalisation of the Council space would provide the much-needed option of keeping young people in the borough. If approved the Council would move to a phase of co – production and work with families, young people, and the community to design the space appropriately, accommodating the young people’s needs.

In response to questions from Cllr Diakides and Cllr Palmer the following was noted:

-       There were plans to fully utilise the space and ensure the spaces were taken up. Holistically, there was a need to consider, the cost for support and understand public realm issues, moving away from expensive acute hospital provision. This provision would be focused on young people up to age of 25  and would help stop them going in and out of hospital. The NHS were also contributing around a third of the cost of this capital venture, recognising the need for community support and closeness to families was an important part of care for young people with complex needs.

-       There were modest savings put forward but currently there was not the choice for young people to stay near family and access services in the borough. This was a significant issue for families. The cost of out of borough support was around £4000 a week and the Council had conservatively costed the support at the new proposed centre at £3,300. This was in recognition of the very complex care that individuals will require, including access to physiological support, psychiatry.

-       There were 6 units available to borough residents and there would unlikely be any excess places for placements, coming in from other boroughs.

-       In relation to stakeholder engagement, there had been some good experiences of co-production recently and the service would be building on this knowledge and learning.

-       Responding to the question on the expected levels of rent charges, meeting the needs of young people was paramount and the residents would be subject to receipt of health and maintenance and housing benefits and so this would likely support and contribute to the cost of the care.

RESOLVED

1. That the 57 White Hart Lane site is approved for redevelopment into supported accommodation for young people with complex learning disabilities and autism with a capital value of £3.650m, to support them to remain living in their local area.

2. That £2.665m of capital funding from the supported living capital programme allocation is committed to develop this scheme.

3. That the Council enters into a capital grant agreement with NHS England to accept the award of £985,000 for the development of this project.  ...  view the full minutes text for item 534.

[Report of the Director for Housing, Regeneration and Planning. To be  introduced by the Cabinet Member for House Building, Place-Making and Development]

The report will ask Cabinet to approve the appointment of the recommended contractor to complete a development of eight new Council rented homes at land opposite 16 Park Road.

The Cabinet Member for House Building, Place Making and Development introduced the report which sought approval for appropriation of land opposite 16 Park Road, N11 to deliver eight new Council homes for Council rent on Council land. The new homes would consist of two three-bedroom houses, five two-bedroom flats and one four-bedroom duplex apartment. The scheme was granted planning permission on 3 July 2020. If approved, the scheme would improve the existing public realm and deliver the first true zero carbon homes for the Council.

Cabinet Members welcomed the scheme, especially in regard to the zero-carbon development.

Councillor Diakides queried the delay between receiving planning permission and this decision and requested that future developments were dealt with in a timelier manner. Robbie Erbmann – Assistant Director for Housing – advised that the past year had been difficult in terms of delivering projects, but the programme would speed up over the next few months.

In response to Councillor Palmer, Mr Erbmann advised that whilst zero-carbon could not be achieved on every council development, the Council would ensure that the all developments achieved as close to zero-carbon as possible.

Further to considering exempt information at item 32,

RESOLVED

1.         To approve pursuant to the Council’s Contract Standing Orders (CSO) 9.07.01d, the appointment of Contractor A (named in the exempt part of the report) to undertake building works to provide a total of eight Council rented homes at land opposite 16 Park Road/Edith Road for a total contract sum as set out in the exempt part of this report and approves the client contingency sum set out in 1.6 of the exempt part of the report (Appendix 2);

2.         To approve the issuance of a letter of intent up to a maximum value of no more than 10% of the contract sum.

3.         To approve the appropriation of the land opposite 16 Park Road/Edith Road N11 highlighted in the red line boundary plan attached at Appendix 1 from housing purposes to planning purposes under Section 122 of the Local Government Act 1972 as it is no longer required for the purpose for which it is currently held, and for the purpose of carrying out development as set out in paragraph 6.4 of this report.

4.         To approve the use of the Council’s powers under Section 203 of the Housing and Planning Act 2016 to override easements and other rights of neighbouring properties infringed upon by the development of land opposite 16 Park Road/Edith Road N11, under planning permission Ref: HGY/2020/0589; and

5.         To approve the appropriation (after practical completion of the development) of the land opposite 16 Park Road/Edith Road N11 (edged red in the boundary plan attached at Appendix 1) from planning purposes back to housing purposes

Reasons for decisions

On 3 December 2019 Cabinet included the land opposite 16 Park Road/Edith Road N11 into the Council’s housing delivery programme. This scheme has subsequently been granted planning consent and is ready to progress to construction. This report therefore marks the third,  ...  view the full minutes text for item 535.

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Planning, Licensing and Housing Services]

The report will seek approval for contract costs for the Homes for Automatic Opening Ventilation works.

The Leader introduced the report which sought Automatic Ventilation work to the communal areas of four sheltered schemes will increase ventilation, clear smoke and reduce heat from the buildings to allow safe evacuation in the event of a fire. The work will also meet the requirements of the Fire Brigade, current Building Regulations and Fire Safety Regulations.

Councillor Diakides commented on the length of time that the works will take to complete and the  need to speed up the works, keeping mind the  need to limit the disruptions that  will be faced by senior citizens living  in the  schemes.

In response to a question  from Cllr Palmer,  the leaseholders in the  sheltered scheme would  not have to pay any costs for these works.

Further to considering the exempt information at item 33.

RESOLVED

1. That Pursuant to the Council’s Contract Standing Order (CSO) 9.07.1(d), for Cabinet to approve the award of a contract to the preferred contractor identified in the exempt report shown in appendix A. This would be for the following work: Automatic Ventilation, window replacements to the communal areas, wiring and associated works, to be carried out to four sheltered schemes. This will be for the sum of £524,418.

2. To approve the issue of a letter of intent for an amount of up to, but not exceeding £52,418, which represents 10% of the contract sum.

3.    To approve the total professional fees of £46,211, which represents 8.812% of the contract sum.

4.    To approve the total project costs of £570,629.

5.    To note that £18,801 of the total sum has already been spent on consultant design fees as part of the feasibility works.

Reasons for decision

Homes for Haringey requires Cabinet approval to award the contract for the installation of Automatic Ventilation work. This includes the replacement of windows to the communal areas and associated wiring work. This is following a tender process undertaken in conjunction with Haringey Council’s Procurement team via the Direct Purchasing System (DPS).

The tender process was carried out in accordance with the requirements that incorporate price and quality.

Alternative options considered.

An alternative option was sought for Homes for Haringey to use Constructionline to deliver the Automatic Ventilation work. Homes for Haringey sought support and advice from Haringey Council’s Strategic Procurement service who determined that Constructionline was not suitable. A do-nothing option would mean that the Council would not carry out the Automatic Ventilation work. This would present a safety risk to the elderly residents and to the Fire Brigade in the event of a fire incident.

[Report of the director for Adults and Health. To be introduced  by the Cabinet Member for Health, Social Care and Well-Being]

Request to approve new supplier and contract for social care case management system for Children’s and Adults social services.

The Cabinet Member for Health, Social Care and Well Being introduced the report which sought approval to award a contract for the provision of social care case management software, support and maintenance.  The new system would ensure that Haringey had a system which offered the most up to date technology and best value for money.  This would provide the authority with a future proof system which would effectively and efficiently support social care practitioners in the delivery of services to Haringey residents.

In response to a question from Councillor Palmer, Beverley Tarka – Director of Adults & Health – advised that it would take around 18 months to migrate to the new system.

Further to considering exempt information at item 34,

RESOLVED to

1.         Approve, in accordance with Contract Standing Order 9.07.1(d), the award of a contract for the provision of the social care software, support and maintenance services for a period of 7 years with an option to extend by a further 2 x 3 years and 1 x 2 years with a total maximum value £3,270,081 to the recommended bidder, identified in the exempt part of the report, to commence in Autumn 2021.

2.         That Cabinet delegate the decision to agree an implementation start date to the Director of Adults and Health.

3.         That Cabinet notes that this contract includes the provision of software licences, replacement and new modules, support and maintenance together with migration to the new system.

Reasons for decision

The decision is required as the current contract expires on 31 October 2021 and the procurement process has been undertaken to ensure that a new contract is in place to meet the council’s requirements.

The recommendation is based on a robust evaluation process following a restricted tender process. The restricted tender was published on 6th July 2020 and allowed the authority to pre-select five suppliers to be taken through to the full tender process based on their replies to a Standard Questionnaire and user site references. The five suppliers selected were all established social care system providers. The five suppliers were sent the full Invitation to Tender package on 9th September 2020. Three suppliers responded by the deadline of 9th October 2020.

The evaluation of the responses was based on a 50% quality and 50% price ratio. Responses included two days of supplier presentations based on scenarios devised by the services involved.

The overall result of the three involved suppliers is as follows:

Supplier A (recommended bidder):

Price Score: 46 Quality Score: 41 = total: 87

Supplier B (joint second):

Price Score: 38 Quality Score: 41 = total: 79

Supplier C (joint second):

Price Score: 44 Quality Score: 35 = total: 79

The recommended bidder is one of the market leaders and uses the most innovative and up to date technologies. The recommended bidder has:

 A proven track record in system development.

 A strong user group who can influence on priority for new/enhanced functionality.

 Financial checks undertaken have confirmed their suitability for a 15-year contract and should  ...  view the full minutes text for item 537.

[Report of the Head of Legal and Governance (Monitoring Officer). To be introduced by the Leader of the Council]

Cabinet is asked to agree the establishment of the Corporate Parenting Advisory Committee and agree Cabinet Member appointments to the Community Safety Partnership and LHC.

The Leader of the Council introduced the report which sought approval to re-establish the Corporate Parenting Advisory Committee, confirm its terms of reference and appoint Members to serve on this advisory Cabinet sub-committee.

The report also asked Cabinet to note the membership and terms of reference of the LHC, which is a Joint Committee of the Cabinet.

Cabinet was also asked to confirm the terms of reference of the Community Safety Partnership and appoint members to this statutory partnership body.

RESOLVED

1. To re-establish the Corporate Parenting Advisory Committee, and that the terms of reference for this advisory subcommittee, attached at appendix A be noted.

2. To note the Community Safety Partnership membership and terms of reference attached at Appendix B.

3. To note the LHC Constitution, set out in Appendix C.

4. To agree the membership of the LHC (Councillor Bevan – Executive Member and Councillor Bull – Non-executive Member). These appointments shall be for the remainder of the 4-year term, which started from 2018/19 in accordance with the LHC constitution.

5. To Appoint the Members, indicated below, to serve on the Corporate Parenting Advisory Committee and Community Safety Partnership.

Corporate Parenting Advisory Committee

Chair - Cabinet Member for Early Years, Children and Families

Cllr Weston

Cllr Opoku

Cllr James

Cllr Ogiehor

Cllr Chenot

Community Safety Partnership

Leader of the Council

Cabinet Member for Early Years, Children and Families

Councillor Ogiehor

Reasons for decision

Establishing a Corporate Parenting Advisory Committee ensures that there is an overview of the Councillors statutory role as a corporate parent, assisting the Council to deliver its duties to children in care and young people leaving care.

The Council currently uses LHC frameworks as an efficient way of procuring technically complex products and services for its building refurbishment and maintenance programmes.

Continuing as a Constituent Member of LHC the Council will benefit from influencing the future direction of LHC including the identification of new products and services which could be beneficial to the Council; increased learning of procurement practices and technical know-how for use by the Council’s officers in carrying out its own procurement programmes and share of the LHC annual surplus.

The LHC Committee agreed, in June 2016, to amend their constitution to allow members to nominate for a term of office of four years duration, from 2018, to coincide with the local council elections. They agreed that the Joint Committee shall comprise two members from each of the Authorities. Each Authority’s representatives on the Joint Committee shall be appointed by the Authority’s executive, a member of the executive or a committee of the executive, as appropriate and be appointed to serve for a term of four years.

The LHC agreed that the Joint Committee shall elect a chairperson of the Joint Committee and a Vice Chairperson of the Joint Committee from among the members of the Joint Committee to serve for a term of four years.

Appointments from Cabinet are required to the Community Safety Partnership to reflect statutory duties and enable high level, accountable, strategic, oversight of  ...  view the full minutes text for item 538.

To note the minutes of the following:

Cabinet Member Signing 19/03/2021

Cabinet Member Signing 19/03/2021

Cabinet  Member Signing 23/03/2021

Cabinet  Member Signing 30/03/2021

Cabinet  Member Signing 31/03/2021

Cabinet  Member Signing 01/04/2021

Cabinet  Member Signing 13/04/2021

Cabinet  Member Signing 12/05/2021

Cabinet  Member Signing 14/05/2021

Cabinet  Member Signing 19/05/2021

Cabinet  Member Signing 28/05/2021

Urgent Decision 12/03/2021

Urgent Decision 19/03/2021

Urgent Decision 24/03/2021

Urgent Decision 25/05/2021

RESOLVED

To note the minutes of the Cabinet Member Signings held on

19 March 2021

19 March 2021

23 March 2021

30 March 2021

31 March 2021

1 April 2021

13 April 2021

12 May 2021

14 May 2021

19 May 2021

28 May 2021

and the Urgent Decisions held on

12 March 2021

19 March 2021

24 March 2021

25 May 2021

To note significant and delegated  decisions taken by Directors in  March to May 2021.

RESOLVED

To note the significant and delegated actions taken by Directors from March to May 2021.

To consider any items admitted at Item 3 above.

None.

Note from the Democratic Services and Scrutiny Manager

Items 28 to 37  allows for consideration of exempt information in relation to items 13, 15, 16, 17, 18, 19, 20, 21, 22.

TO RESOLVE

That the press and public be excluded from the remainder of the meeting as the items below, contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act:     

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

RESOLVED

That the press and public be excluded from the meeting for the consideration of agenda items 28-37 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Paragraph 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Paragraph 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

As per item 15.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 530.

As per item 16.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 531.

As per item 17.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 532.

As per item 18.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 533.

As per item 20.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 535.

As per item 21.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 536.

As per item 22.

The Cabinet noted the exempt information and the resolutions were agreed as per minute 537.

To agree as a correct record the exempt minutes of 16^th of March 2021.

RESOLVED

That the exempt minutes of the Cabinet meeting held on 16 March 2021 be approved as a correct record.

To consider any items admitted at Item 3 above.

None.