Agenda and draft minutes

(if any)

An apology for absence was received from Councillor B. Harris. Apologies for lateness were submitted on behalf of Councillors Amin and Canver.

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the member's judgement of the public interest.

The following declarations of interest were made –

·        Councillor Diakides in respect of item 8 – Finsbury Park CPZ (Zone A) – Report of Statutory Consultation

·        Councillor Santry in respect of item 9 – Fortis Green CPZ – Report of Statutory Consultation and item 19 - Homes for Haringey,Quarterly Report

·        Councillor Newton in respect of item 10 – Crouch End and Muswell Hill Stop and Shop SchemesResults  of Statutory Consultation

• Councillor Canver in respect of item 24 – Admissions to Schools – Recommendations for Determination of Arrangements

To confirm and sign the minutes of the meeting of the Executive held on 20 February 2007.

RESOLVED

That the minutes of the meeting of the Executive held on 20 February 2007 be confirmed that signed

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Environment): To inform Members of the results of the Statutory Consultation undertaken for the proposed Bounds Green CPZ; to set out the officer response made by interested parties for consideration before making a decision on the scheme.  

With the consent of our Chair Councillor  Demirci addressed our meeting and expressed concern that responses made by a number of residents who had expressed opposition to the proposals were not reflected in the report. Concern was also expressed that a number of other residents of the area claimed not to have been consulted and disquiet was voiced at the interpretation given to some of the submissions made. 

Specific reference having been made to the objection received that the Scheme would have a detrimental impact on local businesses and that their staff would no longer be able to drive to work, we noted that business bays and stop and shop bays were contained within the proposals that would provide parking availability for businesses during the operational hours of the proposed CPZ. We also noted that, if we approved the proposals, the operation of the CPZ would be subject to a review pending which consultations with representatives of traders would be continued.      

RESOLVED:

1.      That, having considered the objections set out in the interleaved report, approval be granted to the implementation of the proposed Bounds Green Compulsory Parking Zone subject to:

a.      formal withdrawal of the objection from the London Borough of Enfield, or

b.      consent to the Traffic Management Order proposal from the Greater London Authority under Section 121B (d) of the Road Traffic Regulation Act 1984.

2.      That approval also be granted to -

·        The removal of the pay and display element of the proposed bays along Durnsford Road.

·        Thorold Road and Manor Road not being included.

·        Additional Statutory Consultation for the possible inclusion of Richmond Road and Eleanor Road.

·        The charges for parking places being those set out in the consultation material at least until the Borough Review of Parking Charges in May 2008.

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Environment): To inform Members of the results of the Statutory Consultation process; to set out officers’ responses to the results made by interested parties for consideration before making a decision on the scheme.   

Councillor Diakides declared a personal interest in respect of this item by virtue of being resident in the proposed Finsbury Park CPZ area and left the room while this item was discussed and a decision taken.

RESOLVED:

1.      That, having considered the objections as set out in the interleaved report, decide whether or not to proceed with the implementation of the Finsbury Park Compulsory Parking Zone (Zone A), as shown in Appendix III of the interleaved report.

2.      That it having been noted that as part of the statutory process, there was support for the consideration of customer parking facilities and loading bays to be provided outside the commercial premises along Ferme Park Road and approval granted to the inclusion of such provision as part of the overall implementation.  

3.      That approval be granted to a review of the Finsbury Park CPZ being conducted 12 months after implementation.

4.      That the charges for parking places be those set out in the consultation material at least until the Borough Review of Parking Charges in May 2008

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Environment): To inform Members of the results of the Statutory Consultation undertaken for the proposed Fortis Green CPZ scheme; to set out officer responses to the results made by interested parties before making a decision on the scheme.

Councillor Santry declared an interest in respect of this item by virtue of living in  the proposed Fortis Green CPZ area and left the room when this item was discussed and a decision taken.

RESOLVED:

1.      That having considered the objections as set out in the interleaved report, approval be granted to the implementation of the proposed Fortis Green CPZ subject to:

(i)                 Formal withdrawal of the objection from the London Borough of Barnet, or

(ii)               Consent to the Traffic Management Order proposal from the Greater London Authority under section 121B (d) of the Road Traffic Regulation Act 1984.

2.  That the charges for parking places be those set out in the consultation material at least until the Borough Review of Parking Charges in May 2008.

(Report of the Interim Director of Urban Environment – To be introduced by the Executive Member for Environment and Conservation):  To inform Members of the results of the statutory consultation undertaken and to set out officer responses to the objections made for the Executive to consider before making  a decision on these schemes

With the consent of our Chair and, having declared a personal interest by virtue of living in the proposed ‘Stop and Shop’ area of Crouch End and Muswell Hill, Councillor Newton addressed our meeting and advised that he had conducted his own survey the findings of which differed from the results of the statutory consultation conducted by officers the results of which were set out in the interleaved report. He expressed concern that the second stage of the consultation had been conducted in the period shortly before Christmas 2006 which was not appropriately timed as it coincided with a busy time for traders. Also, the workshops arranged had not been well attended and may not have been representative of local opinion which he felt was opposed to the proposed scheme. Having expressed the view that a sufficient improvement to parking problems in the area could have been achieved by improved  car park signage and through the use of additional CCTV cameras he suggested that a review of the schemes after six months rather than a year would be more appropriate and help alleviate the concerns of local businesses.   

We noted that a petition containing some 4,000 signatures in favour of the scheme if it were free had been received but was not practicable for enforcement reasons.  We also noted that measures were required to address traffic congestion problems especially at the Crouch End High Street/Muswell Hill junction and that schemes similar to that proposed were operated successfully in other boroughs freeing up parking space and leading to improved levels of trade. 

RESOLVED:

1.      That having considered the objections as set out in the interleaved report, approval be granted to the implementation of the Stop and Shop (Pay and Display) parking schemes at Muswell Hill and Crouch End.

2.      That a further review of the two schemes be conducted 12 months after implementation.

(Report of the Chief Executive – To be introduced by the Executive Member for Organisational Development and Performance) To provide highlight reports for all the Council’s corporately significant projects, covering the period up to the end of January 2007.

Clarification having been sought of what arrangements were in place to ensure that Ward Councillors were being kept informed about proposals for small areas of Council owned land, we were informed that consideration would be given to this matter by the Better Haringey Stream Board and that Ward Members would have the opportunity to comment on individual sites.  

Clarification was also sought of the programme risk to the Phase 1 Programme at Tetherdown referred to on page 30 of the Appendix to the interleaved report and we were advised that the data in the report might  now need to updated. The Executive Member indicated that she would have the matter investigated and provide a written response to Councillor Engert and Members of the Executive. 

RESOLVED:

That the report be noted.

(Joint Report of the Chief Executive and the Acting Director of Finance – To be introduced by the Executive Members for Organisational Development and Performance and for Finance): To set out an exception report on the finance and performance monitoring for January 2007 using the balanced scorecard format.

RESOLVED:

1.      That the report be noted.

2.      That approval be granted to the virements set out in section 14 of the interleaved report.

(Report of the Assistant Chief Executive Policy, Performance, Partnerships and Communications – To be introduced by the Executive Member for Crime and Community Safety) To propose an Executive response to the Scrutiny Review of the Community Safety aspects of CCTV.

RESOLVED:

That approval be granted to the response to the Scrutiny Review of the Community Safety Role of CCTV as set out in Appendix 1 to the interleaved report.

(Report of the Assistant Chief Executive (Policy, Performance, Partnerships and Communications) – To be introduced by the Executive Member for Community Involvement): To report on the success of the pilot participation in this Awards scheme and to recommend corporate roll out in 2007.

In response to a question we noted that while the WOW awards were for the Council’s own staff Better Haringey Awards were primarily focussed on outside agencies so there was not likely to be a conflict of interest. 

RESOLVED:

1.      That the WOW! Awards scheme be rolled out corporately across the organisation encompassing all services provided directly or on behalf of the Council from 1 May 2007

2.      That the Central Feedback Team be responsible for the overall implementation, organisation and control of the scheme with Directorate complaints teams taking on nomination administration, as detailed in the interleaved report.

3.      That the Head of Communication and Consultation devise an effective launch and staff briefing campaign and refine the design of posters and leaflets to reflect lessons learned from the pilot.

4.      That future reports from the Central Feedback Team incorporate the WOW! Awards scheme.

5.      That the scheme be reviewed 12 months after implementation.

6.      That the Head of Policy and Performance and the Head of Organisational Development and Learning consider how the WOW! Awards are best integrated into the overall reward and recognition framework for performance excellence.

7.      That future consideration be given to extending the WOW! Awards to encompass staff who did not work on the front line.

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Regeneration and Enterprise): To approve a review of the Local Development Scheme for submission to the Government for London.

RESOLVED:

1.  That approval be granted to review of the Local Development Scheme, as set out at Appendix 1 to the interleaved report and to its submission to the Government Office for London.

2.  That approval be granted to the delegation of authority to approve any changes required prior to submission to the  Assistant Director (Planning Policy and Development) in consultation with the Executive Member for Enterprise and Regeneration.

3            That, subject to any changes made under delegated authority and to the Government Office for London confirming that they do not wish to issue a Direction under the Town and Country Planning (Local Development) (England) Regulations 2004, approval be granted to the revised Local Development Scheme being brought into effect.

(Report of the Interim Director of Urban Environment – To be introduced by the Executive Member for Environment and Conservation): To set out the Council’s planned expenditure on investing in the repair, upgrading and improvement of highway infrastructure. FAILED TO MEET DESPATCH DATE

Our Chair agreed to accept the report as urgent business. The report was late because of the need to complete necessary consultations. The report was too urgent to await the next meeting because to deliver an investment programme of the size proposed would require its approval before the start of the 2007/08 financial year.

In response to a request that the projects for 2007/08 be broken down by electoral Ward to assist consultation and monitoring, we noted that these were to be the subject of a presentation to a future meeting of the Executive Advisory Board.

RESOLVED:

1.      That approval be granted to the 2007/08 Highway Works Plan as set out in Appendices 2 and 3 to the interleaved report.

2.      That, following consultation with residents and businesses, all proposed Compulsory Parking Zone schemes be referred to the Executive for decision.

3.      That all other schemes which require consultation but where the results show lack of support also be referred back to the Executive for decision.

4.      That the progress on the 2006/7 Highways Works Plan be noted.

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Environment and Conservation):  To seek agreement to transfer the issue of Disabled Freedom Passes to the Post Office Ltd.

RESOLVED:

That approval be granted to the outsourcing of the Disabled Freedom Passes to the Post Office 

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Housing): To provide an update of the progress made in relation to key targets and objectives.

We were pleased to note the reduction in the number of households living in temporary accommodation and we asked that this number be reported to Executive Members on a quarterly basis.

In response to about the availability of figures in relation to the operation of the Choice Based letting scheme we were advised that the scheme had proved to be very popular and that it was intended to include further details in a future report. With regard to the question in relation to the accumulation of points by tenants we asked that officers write to all Members of the Executive with a fuller explanation of how the points scheme operated.

We also asked a further report on the Homelessness Strategy be submitted to us in June including on the question of support provided to people for whom English was not their first language.

RESOLVED:

1.      That the approach to undertaking the homelessness review and developing a new strategy as outlined in the interleaved report be endorsed.

2.      That the priority actions for 2007/08 and the continued need to develop the Action Plan in the light of consultation with the Team at the Department of Communities and Local Government be noted.

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Housing): To seek to provide information on the priority areas for action in relation to homelessness for 2007/08 and to provide information on how it is intended to prepare for the development of a new Homelessness Strategy for 2008-12.

We were pleased to note the reduction in the number of households living in temporary accommodation and we asked that this number be reported to Executive Members on a quarterly basis.

In response to about the availability of figures in relation to the operation of the Choice Based letting scheme we were advised that the scheme had proved to be very popular and that it was intended to include further details in a future report. With regard to the question in relation to the accumulation of points by tenants we asked that officers write to all Members of the Executive with a fuller explanation of how the points scheme operated.

We also asked a further report on the Homelessness Strategy be submitted to us in June including on the question of support provided to people for whom English was not their first language.

RESOLVED:

1. That the approach to undertaking the homelessness review and developing a new strategy as outlined in the interleaved report be endorsed.

2. That the priority actions for 2007/08 and the continued need to develop the Action Plan in the light of consultation with the Team at the Department of Communities and Local Government be noted.

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Housing): To report on the progress in establishing the Integrated Housing Board, the proposed role of Area Assemblies with respect to Housing Services and to recommend that the Area Housing Forums no longer operate.

RESOLVED:

1.      That the following be noted and approved -

·        The progress being made in establishing the Integrated Housing Board (IHB) and that the Haringey Strategic Partnership Board were to be asked to endorse it be noted.  

·        The proposed IHB consultative structure including sub committees   

·        The old Area Housing Forums no longer operated and would not meet again. 

2.  That the Council be informed accordingly and asked to amend Part H4 of the Constitution to reflect the changes to Consultative Bodies of the Executive.

(Report of the Director of Urban Environment – To be introduced by the Executive Member for Housing) To report on protocols proposed in relation to the RSL Preferred Partnership arrangements. FAILED TO MEET DESPATCH DATE

Our Chair agreed to accept the report as urgent business. The report was late because of the need to complete necessary consultations. The report was too urgent to await the next meeting because the protocol would come into effect with the launch of the Partnering agreement on 1 April 2007.

Concern was expressed about the need to tighten up those sections of the proposed protocol in relation to environmental considerations and in this respect it was suggested that RSL partners could be asked to sign up to a charter which incorporated the provisions of the Cleaner Neighbourhoods Act and the Environmental Responsibility Duty and Care Act. We asked that responsibility for keeping estates clean be included in paragraph 3.2 of the protocol.

We noted that there were already a number of existing protocols with RSLs in connection with Anti Social Behaviour Team and we welcomed the expectation that they would be active members and regularly attend the quarterly Anti Social Behaviour Partnership Board meetings.  We indicated that we would expect the annual performance document to include monitoring information in this respect which would be fed back to us.

With regard to paragraph 6.6 of the protocol, we asked that signage boards be displayed on existing estates as well as on any new developments.

We noted that any further comments on the proposed Protocol be submitted to the Director of Urban Environment by 30 March for approval in consultation with the Executive Member for Housing and the Leader of the Council.

RESOLVED:

That, subject to the forgoing, approval be granted to the proposed protocol between the Council and its six preferred Registered Social Landlord partners as set out at Appendix 1 to the interleaved report.

(Report of the Director of the Children and Young People’s Service – To be introduced by the Executive Member for Children and Young People): To seek agreement for changes to fees charged for childcare up to 14 years together with a more transparent, evidence based approach for funding voluntary sector early years services.

We noted that the flat rate of £175 proposed had been determined by the maximum rate for which parents could claim a maximum of 80% Working Tax Credit. We also noted that our Chair and the Executive Member for Children and Young People had raised the issue of the high childcare costs in London with the Minister. 

RESOLVED:

1. That approval be granted to the introduction of a childcare fee as from September 2007 for under fives childcare in Children’s Centres at a rate of £175 a week with an hourly rate for wrap around care commensurate with this weekly rate and with a reduction for each sibling as part of shaping a childcare affordability and sustainability strategy for Haringey. 

2. That the hourly fee rate be recommended to Governing Bodies as part of their extended school services’ policy. 

3. That approval be granted to the new evidence based application process for the Voluntary Sector Early Years funding to ensure better targeting of funding to ensure that the statutory duty to deliver funded Nursery Education places to all      three and four year olds (and two years olds in the future) as set out in paragraphs 8.10 - 8.12 of the interleaved report was achieved.

4. That approval be granted to the provision of places to parents who worked for the Council at the same rate as for Haringey residents, in recognition of the benefits for recruitment and retention and economic benefits for the Borough.

5. That it be noted that a review of the criteria and allocation of funding of places for vulnerable children under five years was underway as set out in paragraph 8.7 of the interleaved report aimed at achieving coherence from different approaches in existence from different services which pre-dated the Children and Young People’s Service.

6.      That the new duties and implications of the Childcare Act 2006 as outlined in paragraphs 7.1 and 7.2 of the interleaved report be    noted.

With our consent, this item was withdrawn.

(Report of the Director of the Children and Young People’s Service – To be introduced by the Executive Member for Children and Young People): To report on the outcome of the consultation exercise for the 2008/09 school year and to recommend the determination of the Council’s admission arrangements for community and voluntary controlled schools.

Our Chair agreed to accept the report as urgent business. The report was late because of the need to complete necessary consultations. The report was too urgent to await the next meeting because determinations had to be made by 15 April 2007.

Details of the comments received in response to Fortismere School’s proposal to change the admission arrangements to the sixth form from the 2008/09 school yearwhich were set out in Appendix 10b to the interleaved report were the subject of a motion to exclude the press and public from the meeting as they contained exempt information which was likely to reveal the identity of an individual.

Councillor Canver declared a personal interest in this item by virtue of having a child who attended Fortismere School and left the room during its discussion and while the decisions were made. 

RESOLVED:

1. That approval be granted to the amended admission arrangements for all community primary and secondary schools and St Aidan’s Voluntary Controlled Primary School as set out in the interleaved report.

2. That approval be granted to the proposed admission arrangements for consultation for sixth form provision in Alexandra Park School, the Highgate/Hornsey Consortium and the new Sixth Form Centre as set out in the interleaved report.

3. That, in the light of strong opposition to the Governing Body’s proposals demonstrated through the statutory consultation process, the proposed admission arrangements for consultation put forward by Fortismere School Governors that would change their admission arrangements for the Sixth Form from 5+  A*-C to 5+ A*-B grades for AS and A2 level courses and raise GCSE requirements to access vocational courses be rejected and the admission arrangements remaining as published for the 2006 and 2007 intakes as detailed in the interleaved report be approved.

4. That approval be granted to the proposed consultation for Qualifying Schemes for the co-ordination of arrangements for admission to reception classes in all maintained primary and secondary schools in Haringey and it be noted that, at secondary level, this entailed the Council’s continued participation in the Pan-London Scheme.

(Report of the Chief Executive): To inform the Executive of urgent actions taken by Directors in consultation with the Leader or Executive Members.

RESOLVED

That the report be noted and any necessary action approved.

(Report of the Chief Executive): To inform the Executive of delegated decisions and significant actions taken.

RESOLVED

That the report be noted and any necessary action approved

Procurement Committee – 13 February 2007

RESOLVED

That the minutes of the Executive Procurement Committee on 13 February 2007 be noted

1. Preventing Violent Extremism Pathfinder Delivery Fund

We noted that the Borough had been offered £80,000 to support the following areas of work to be supported through the Pathfinder Fund -

• Haringey Muslim Women’s Forum (£35,000)
• Haringey Police Amateur Boxing Club – Muslim Outreach (£10,000)
• Young Muslim Leadership Project (£20,000)
• On Side (£15,000)

2. Julie Harris, Principal Committee Co-ordinator

We placed on record our thanks to Julie Harris who would shortly be leaving the Council’s service to take up a post with Thurrock Council.