Agenda and draft minutes

Alexandra Palace and Park Board
Monday, 11th October, 2021 7.30 pm

Venue: Transmitter Hall, Alexandra Palace, Palace Way, Wood Green, London N22 7AY. View directions

Contact: Felicity Foley, Committees Manager 

Items
No. Item

132.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The meeting was not filmed.

133.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Councillor Hearn.

 

Clerks note:  Councillor Hearn joined the meeting via Teams and took part in the discussion of the items but did not take any decisions.

134.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 13 & 21 below)

Minutes:

None.

135.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

None.

136.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

None.

137.

MINUTES pdf icon PDF 210 KB

i.          To confirm the minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 as an accurate record of the proceedings.

 

ii.         To confirm the minutes of the Alexandra Palace and Park Panel held on 7 June 2021 as an accurate record of the proceedings

 

iii.        To receive the minutes of the Alexandra Park and  Palace Advisory  Committee held on 16 August 2021 and to consider any recommendations from that Committee.

 

iv.        To receive and consider the minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 16 August 2021.

Additional documents:

Minutes:

RESOLVED

 

i.          that the minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 be approved as a correct record of the meeting;

ii.         that the minutes of the Alexandra Palace and Park Panel held on 7 June 2021 be approved as a correct record of the meeting;

iii.        to note the minutes of the Alexandra Park and  Palace Advisory  Committee held on 16 August 2021; and

iv.        to note the minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 16 August 2021.

 

138.

APPOINTMENTS TO COMMITTEES

To ratify the memberships of the Advisory and Consultative Committees for 2021/22

Membership list to follow once confirmed at the Advisory and Consultative Committee meetings on 4 October 2021.

Minutes:

NOTED the appointments to the Statutory Advisory Committee and Consultative Committees.

139.

TO CONSIDER ANY ADVICE OR COMMENTS FROM RECENT SAC/CC MEETINGS

Minutes:

The Board noted the advice contained in the minutes of the Statutory Advisory Committee.

140.

CEO'S REPORT pdf icon PDF 297 KB

To note the update on current issues, projects and activities.

 

Report to follow

Additional documents:

Minutes:

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.  She advised that an update on lighting the park would be presented at a future meeting.

 

RESOLVED to note the contents of the report.

141.

FINANCE UPDATE pdf icon PDF 443 KB

To note the current financial position of the Trust

Minutes:

DorotaDominiczak, Director of Finance & Resources, introduced the report as set out.  There had been no material changes since the last update.  It was noted that the Trading Company were working to recover from the pandemic to be in a position to donate profits to the Trust again in the future. However it was likely that there would be no donation to the Trust in 2022/23.   The Council had been made aware of this.

 

RESOLVED to note the report.

 

 

142.

FABRIC MAINTENANCE PLAN pdf icon PDF 394 KB

To note the annual progress report and to approve the recommended adjustments to priorities outlined in the report and presented during the meeting.

Additional documents:

Minutes:

Emma Dagnes, Deputy Chief Executive Alexandra Palace, introduced the report as set out.  Progress had been made with the maintenance programme, despite the challenges of the past year.  The fire alarm system and lighting in the West Hall had been upgraded.  The strategy in regard to repairs was to endeavour to carry out every repair in a future proofing way.

 

RESOLVED to

 

1.         Note progress made in 2020/21 despite the challenges of the very limited budget, increasing number of severe weather events placing additional pressure on the assets.

 

2.         Approve adjustments to priorities as listed below with more detail to be presented at the meeting:

 

Sector 1 –West Entrance, Palm Court and Adjoining Spaces

      Priority A Straighten, repair & reglaze external WSY doors

      Priority A Palm Court Roof -Glazing overhaul & repairs

      Priority A Palm Court extras and straightening of 1no vent

      Priority A Palm Court minstrel gallery rooflights

      Priority A Roof Access Palm Court July 2020 and August

      Priority A Palm Court West Atrium -replace GWG glass next to door exit

      Priority A West atrium Replacement of 2No door stays

      Priority A Palm Court Glazing Repairs Access –January 2021

      Priority A Palm Court Roof Repairs January 2021

      Priority A/B SW Pavilion roof repair and decoration (deferred)

      Priority A/B Palm Court arched window glazing repairs and access windows

      Priority A/B Redecoration

 

Sector 2 –West Hall, West Corridor and Adjoining Rooms  - Priority A/B Redecoration

 

Sector 3 –Service Yard, Stores and North West Tower

      Priority A/B West hall Organisers office corridor redecoration works

      Priority A Security corridor/staircase redecoration works

      Priority A Level 5 corridor/staircase redecoration works

      Priority A Balance for West Yard Acoustic Doors

      Priority A Replace rooflights over Marble Staircase

      Priority A West Hall inner shutter emergency screen and door and repairs to existing doors 

      Priority A Roof leak repairs

      Priority B North West Service Hall roof access install (deferred)

 

Sector 4 –South West Tower

      Priority A  SW Tower Masonry Repairs & Reinstatements

      Priority A  Access -spider hire, generator and leads

      Priority B  SW Tower renew roof, windows and internal scaffold (deferred)

 

Sector 5 –Panorama Room and South West Colonnade

      Priority A  Emergency repairs to PR link roof

      Priority A/B -SW Colonnade floor slab renewal ( 2 bays) (deferred)

      Priority B SW Colonnade & West Light well roof access install (deferred)

 

Sector 6 –The Great Hall

      Priority A Great Hall floor patching repairs

      Priority A Spaceframe sample decoration panel

      Priority A Spaceframe welding repairs

      Priority A GH/NY Bridge/fire escape Structural survey & recommendations

      Priority A CAD elevations Bridge/GH North

      Priority A/B Great Hall Partial Redecoration January 2021

      Priority A Great Hall/North Service Yard Bridge & Stairs structural fees

      Priority Additional welding to the space frame September 2020

      Priority A Great Hall Spaceframes -External Redecoration

      Priority A Great Hall Glazing Servicing & Replacements

      Priority B Carry out feasibility for resurfacing  ...  view the full minutes text for item 142.

143.

MAST LIGHTING POLICY pdf icon PDF 215 KB

To approve the new policy

Additional documents:

Minutes:

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.

 

Members welcomed the policy, and following a short discussion it was felt best that a ‘programme’ of mast lighting should not be implemented as it would undermine the purpose of the policy.  If Board Members felt that certain events should be marked by lighting the mast then they would need to submit an application in line with the policy.

 

RESOLVED to approve the new policy on lighting the mast at Alexandra Palace.

 

 

 

144.

ANY OTHER UNRESTRICTED BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None

145.

FUTURE MEETINGS

13 December 2021

24 January 2022

15 March 2022

 

Minutes:

13 December 2021

24 January 2022

15 March 2022

146.

EXCLUSION OF THE PUBLIC AND PRESS

Items 16-21 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

Minutes:

RESOLVED that the press and public be excluded from the remainder of the meeting as items 16-21 contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

147.

MINUTES

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 as an accurate record of the proceedings

Additional documents:

Minutes:

RESOLVED that the exempt minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 be approved as a correct record of the meeting.

148.

EXEMPT - LEASED PROPERTIES ANNUAL REPORT

Minutes:

The recommendations in the report were approved.

149.

EXEMPT - LEASE RENEWAL REPORT

Additional documents:

Minutes:

The recommendations in the report were approved.

150.

EXEMPT - AUDIT FINDINGS REPORT

Additional documents:

Minutes:

The recommendations in the report were approved.

151.

SAFEGUARDING / WHISTLEBLOWING

Opportunity for the Board to consider its collective responsibilities and enable the CEO to report (by exception) and safeguarding or whistleblowing matters.

Minutes:

There was no update.

152.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None.