Issue - meetings

i)                    To approve the minutes of the meeting of the Advisory Committee held on  7 October 2008  (attached marked A).

                                    To consider any matters arising from the Minutes.

ii)                  To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 21 October 2008  and the responses of the Board to recommendations of the Advisory Committee, (attached marked B, Bi), special meeting of the Board held on 5 November 2008 (attached marked C), and 6 January 2009 (attached marked D);and

iii)                To note the minutes of the Alexandra Palace and Park Consultative Committee held on 15 July 2008, and draft minutes held on 14 October 2008 (attached marked E& F).

               Minutes of the meeting of the Alexandra Park and Palace Advisory Committee - 7 October 2008

               RESOLVED

               That the minutes of the meeting of  Alexandra Park and Palace Advisory Committee held on 7 October 2008 be agreed as an accurate record of the proceedings.

ii.                        Draft minutes of the meeting of the Alexandra Palace and Park Board held on 21 October 2008  and the responses of the Board to recommendations of the Advisory Committee

The Clerk to the Committee - Mr Hart – advised the Committee that a revised set of draft minutes had been TABLED following some minor amendments submitted by Mr Aspden.

The Chair asked if there were comments on the draft minutes and whether Mr Aspden would wish to comment upon his attendance at the Board meeting on 21 October 2008.

Mr Aspden commented on the contents of the circulated minutes which reflected the discussions of the Board meeting of 21 October 2008.  The minutes recorded the exchange of views at that meeting between Members of the Board, the Council’s legal representative and himself.  Mr Aspden advised that in his view he had not done such a good job to get across the views of the Advisory Committee, and he offered his apologies to the Committee Mr Aspden in particular referred to the discussion at page 13 of the circulated minutes regarding Resolutions (a) i-iii of the Committee’s 7^th October 2008 meeting. It was his view that the first two responses did not address the points raised by the Committee regarding the future of the asset and the Firoka Licence arrangements, the findings of the Walklate report in relation to that agreement, and the levels of communication between the Advisory Committee and the Board.

The Chair responded that hopefully lessons had been learned in relation to the findings of the Walklate report, and that a further report was expected. The Chair commented that there needed to be further recognition by the Board of the need to consult on such issues in the future. He asked whether Councillor Egan wished to comment further.

Councillor Egan advised that the further report was yet to be completed and that this would cover a whole range of other issues arising from the findings of the Walklate report. Also, the Board would be considering an update at its next meeting in respect of governance – which had been highlighted in the Walklate report.  In terms of governance the Board would also in the next few months be looking at its relationship with the Advisory and Consultative Committees in terms of creating an open dialogue.

Mr Loudfoot also commented that the Report to the Board meeting did not go to any great depth in terms of the Board’s relationship with both the Advisory and Consultative Committees, as it was a code of governance for the trustees. However, given that the issues referred to were ‘live’, these would be flagged.

Mr Aspden felt that it would be appropriate to consider the process of  ...  view the full minutes text for item 23