Forward plan

Microsoft Enterprise Subscription Agreement - New Contract Award New!

Decision maker:  Cabinet Member Signing

Decision due:   Between 16 Mar 2026 and 17 Mar 2026

Lead officer:  Corporate Director of Finance and Resources (S151 Officer)

Notice of proposed decision first published: 16/03/2026

This decision will be taken under urgency procedures.

Reason for urgency:
Although this item is on the Forward Plan the procurement process has been delayed following additional clarifications through the procurement process which have extended the timeline for the evaluation and award. This has meant that the decision was not ready for publication in late February. This means that the decision has become urgent as the procurement process needs completion by 31st March 2026 which includes - a statutory 10-day standstill period under the Public Contracts Regulations 2015 following the award decision, prior to entering into the contract formally, and the allocation of a purchase order to ensure the continuity of the Councils MS service provision.
Failure to adhere to these dates would cause significant disruption/loss of service/service degradation across Council operations.
Although MS will not directly fine the Council for missing the 31st March 2026 deadline, any service disruptions will result in penalties for failing to meet statutory obligations

Anticipated restriction: Part exempt  - view reasons