Agenda item

1-35 Headcorn Road & 51-92 Tenterden Road - Fire Safety Works

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal]

 

This report requests Cabinet approval for the award of a contract for the installation of Automatic Fire Detection (AFD) and associated works at 1-35 Headcorn Road and 51-92 Tenterden Road. This will be to ensure they are compliant with current fire safety requirements and regulations.

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report which sought approval for the award of a contract for the installation of Automatic Fire Detection (AFD) and associated works at 1-35 Headcorn Road and 51-92 Tenterden Road. This will be to ensure they are compliant with current fire safety requirements and regulations.

 

The Cabinet Member outlined that Headcorn and Tenterden blocks were timber framed buildings. Within these type of structures, it is very difficult to maintain full compartmentation throughout the life and use of the building. Following intrusive surveys of the structure, Homes for Haringey could not be assured that full current compartmentation meets current Building Regulation Standards or conforms to The Regulatory (Fire Safety) Order.

 

Following a fire engineering survey, a recommended solution had been developed to ensure that full simultaneous evacuation of the buildings can take place in the event of fire.

 

The Cabinet Member highlighted to colleagues that this report contained a recommendation for no recharge to leaseholders as set out at recommendation 5.

 

Further to considering exempt information at item 27,

 

RESOLVED

 

 

  1. Pursuant to the Council’s Contract Standing Order (CSO) 9.07.1(d), approve the award of a contract to the successful tenderer (named in the exempt part of the report) for the installation of Automatic Fire Detection (AFD) and associated works to 1-35 Headcorn Road and 51-92 Tenterden Road, in the sum of £604,755.54.

 

  1. Under the Council’s Contract Standing Order (CSO) 9.07.3, to approve the issue of a letter of intent for an amount of up to, but not exceeding £60,475.55, which represents 10% of the contract sum.

 

 

  1. To approve the total professional fees of £53,158, which represents 8.79% of the contract sum.

 

  1. To note the total project costs of £657,914.

 

.

  1. To agree that there will be no recharge of the cost of the works to the leaseholders of properties included in their scope, for the reasons set out in item 8.2.

 

Reasons for decision

 

Homes for Haringey requires Cabinet approval to award the contract for the installation of AFD and associated works to the timber framed buildings at 1- 35 Headcorn and 51-92 Tenterden Road. This will enable essential safety works to commence. This is following a tender process undertaken in conjunction with Haringey Council’s Procurement team via Constructionline (which is a UK register of pre-qualified construction services database fully owned and managed by Capita) whereby contractors are invited to provide competitive e-tenders via the Delta e-Sourcing Portal.

 

The tender process was carried out in in line with Contract Standing Orders (CSO) requirements that incorporate price and quality. The successful compliant bidder scored the highest in relation to these criteria.

 

Alternative options considered

 

An alternative option would be for Homes for Haringey to use third party industry frameworks. Homes for Haringey sought support and advice from Haringey Strategic Procurement and determined that Constructionline was the optimum route to market.

 

The option of using Haringey Repairs Service (HRS) was considered. However this was discounted because of the urgency in delivering the scheme, the specialist nature of the works and they are currently delivering significant internal works programmes and as such could negatively impact on delivery in respect of the urgency of these works.

 

The option of not undertaking this work would leave Haringey Council open to legal challenge because the properties need to be improved to comply with current recommended fire regulations.

 

Supporting documents: