Agenda item

The Cabinet Member considered a report which sought approval for award of the White Hart Lane Public Realm Improvement Scheme contract, following an open competitive tendering exercise, to Marlborough Surfacing Ltd to a total value of £2,747,017.48 (including for Provisional Sums and Project Contingency total value of £435,000).  Approval was also sought for the issuance of a letter of intent in the sum of £231,201.7 which is 10% of the contract sum (excluding Provisional Sums and Project Contingency sums). 

RESOLVED that

 i.          The award of a contract for the White Hart Lane Public Realm Improvement Scheme to Marlborough Surfacing Ltd in the sum of £2,747,017.48 plus VAT (including for Provisional Sums and Project Contingency total value of £435,000) as permitted under Contracting Standing Order 16.02 be approved; and

ii.          A letter of intent to the value of £231,201.7, which is 10% of the contract sum (excluding Provisional Sums and Project Contingency sums) be issued.

Reasons for decision

Officers have undertaken a competitive tendering exercise to secure a contractor to deliver the White Hart Lane Public Realm Improvement Scheme. Through this process Marlborough Surfacing Ltd have secured the highest score and have demonstrated that they should be awarded the contract.

By awarding the contract to Marlborough Surfacing Ltd, the Council is securing the delivery of the White Hart Lane Public Realm Improvement Scheme. This Scheme is being supported by TfL and will deliver substantial public realm improvements around  White Hart Lane Station between the High Road and Crieghton Road, along White Hart Lane, Love Lane and Penshurst Road.

By approving the Letter of Intent, under Contract Standing Order 9.07.3, the Council will be ensuring that Marlborough Surfacing Ltd will have sufficient funding to cover the start-up costs, so that they can be mobilise whilst the contracts are finalised, thus ensuring that the works can be delivered in line with the programme.

The works delivered by the Scheme are a key catalyst to the wider regeneration in North Tottenham, in particular High Road West, and will provide a benchmark for high quality, functional and sustainable design.

The works will be delivered in order to minimise disruption to local residents and businesses and will be coordinated with the test events at the new Tottenham Hotspur Football Club (“THFC”) Stadium which are due to take place in August 2018.

Alternative options considered

Option1: Not award the contract

Officers have considered not undertaking these works and undertaking these works at a later point in time. However, both of these options have been discounted. If the Council were to not undertake these works, the Council would not secure the substantial public realm and accessibility improvement works set out in paragraphs 6.4-6.7.

If the Council were to undertake these works at a later stage, then it could cause potential issues with the movement of pedestrians and crowds along White Hart Lane. By delivering the works to the current programme, the Council will be ensuring that  Phase 1 of the Scheme (High Road to White Hart Lane Station) is implemented during April to August 2018, when there are no football games being played at the THFC stadium. This minimises disruption and ensures the works are completed in time for the opening of the new stadium in August 2018 and the new Station upgrade in March 2019.