Agenda item

i)                    To approve the minutes of the meetings of the Advisory Committee held on (a) 29 August 2006  and (b) Urgency Advisory Sub-Committee of 12 September 2006 (attached).

ii)         To consider any matters arising from the Minutes.

                        iii)        To note the draft minutes of the meeting of the (a) Alexandra Palace and Park Board held on 12 September 2006 (attached) and (b) the Consultative Committee of 5 September 2006.

The Chair asked if there were any points of clarification or accuracy.

Ms Myers referred to page 4 and sought clarification as to the listed status of the CUFOS building and steps leading up to the back Palace entrance, and referred to  a discussion with the Chair of CUFOS who in that discussion had stated that the General Manager had advised her that the CUFOS building had not been listed. The General Manager, Mr Holder, responded that he did not recall any such comments and asked that the Facilities Manager, Mr Loudfoot, advise the Committee of the response received on researching this issue. Mr Loudfoot confirmed that the Local Authority’s planning service had taken the view that both were in the curtlidge of the Palace building and came under the listed building consent even though the CUFOS building was not specifically mentioned. The analogy which could be used was that of the steps at the front of the Palace.

In response to questions from the Chair the General Manager stated that he would advise on current planning classes at the next meeting.

NOTED

Mr Aspden referred to page 2 (ii) of the minutes in respect of a traffic impact assessment and the request to the Board, and the Board’s deliberations on 12 September 2006 that it would not take any action in respect of the request.

Mr Holder responded that there were dangers of blurring the boundaries of responsibility and advised that it was not for the Board to consider the issue of a traffic impact assessment. That would be a matter to be considered by the Planning Authority as part of the planning application process. The Board, when it had previously considered the request had not said the survey would not be undertaken but that the survey would be done at the stage of developing the  planning applications. It was not something that the Board could impose or have the jurisdiction to do so.

Mr Aspden expressed his concerns that it had been a specific request from the Committee and he was not happy that this had not been taken seriously and referred to the traffic survey undertaken as part of the 1996 development process and that it was better to have the a survey up front.

Discussions briefly ensued with regard to requirements of a survey and the point of which this would be carried out in conjunction with the likely planning applications that would be received, together with the need for the Board to take account of the views of this Committee in accordance with the 1985 Act.

Members suggested whether the Board should be asked to ensure that any planning application consent should be accompanied by a full traffic assessment survey. During discussions whereby Councillor Hare contributed to the discussions Mr Holder advised that there was a potential conflict of interest on Councillor Hare’s behalf both as Member of the Board of Trustees and also as a Member of the Local Authority’s Planning Applications Sub-Committee.

Following further clarification the Chair summarised and said it was felt that it would be appropriate for the Board to be requested that as part of the planning application process that an overall traffic assessment of the scheme was made as a whole but not in a piecemeal fashion.

In response to clarification as to the progress in respect of the school proposals and use of the park as playing fields the Mr Holder advised that he would be meeting with officers from the Local Authority’s Children and Young Persons Service on 8 November 2006 and the matter would be reported back to the Committee subsequently.

The Chair then summarised and it was;

RESOLVED

i.                    that the minutes of the Advisory Committee held on 29 August 2006 be agreed and signed by the Chair as an accurate record; and

ii.                  that the Alexandra Palace and Park Board be requested to ensure that as part of the planning application process that an overall traffic assessment of the scheme was made as a whole but not in a piecemeal fashion;

iii.                that the minutes of the Urgency Advisory Committee held on 12 September 2006 be agreed and signed by the Chair as an accurate record of the proceedings; and

iv.                 that the minutes of the Alexandra Palace and Park Board held on 12 September 2006, and the Alexandra Palace and Park Consultative Committee held on 5 September 2006 be noted.