Minutes:
At 18:30HRS the Clerk – Mr Hart advised those present that the meeting was inquorate, and in accordance with the rules of procedures there would be a 15 minute period in order to allow those members who were not present to arrive.
At 18:45HS Mr Hart advised that as the meeting was inquorate the business on the agenda could not be considered nor any decisions taken. Mr Hart informed those present that an informal discussion was permissible under the rules of procedures and a note of such would be reported to the next meeting of the Advisory Committee.
Mr Hart also advised that given the business that should have been transacted had the meeting been quorate it would be necessary to have a further meeting of the Advisory Committee in late July 2006, and all members would be consulted as to their availability.
The Chair felt that it was appropriate to have an informal discussion of Items 8 and 9 as detailed, a summary of which is detailed below.
Future use of the Asset – Update (Verbal report of the General Manager Alexandra Palace) (Agenda Item 8)
Mr Holder briefly outlined that the charity’s professional team had been engaged in further negotiation with that of Firoka’s over a number of weeks since the Board had considered and agreed those Heads of Terms as the basis of the detailed lease on 27 March 2006.
Mr Holder also advised that in respect of the land to be leased to Firoka and compliance with the sec.36(6) of the Charities Act 1993, this compliance was under way with the results of such representations being reported to the Board on 4 July 2006. Mr Holder reiterated his previous comments that the purpose of such Notice was to ensure that as many people as possible in the beneficial area of the charity knew of the Trustees plans and had a chance to comment. In response to questions Mr Holder commented that extremely wide publicity had already been given to the Trustees intentions and the plans had been subject to public exhibition and public discussion within both this Statutory, and the Consultative Committee. The approved notice had been exhibited in and around the Palace and Park for 1 month until 27th April 2006. Any comments received would be analysed by the General Manager and reported back to the Board for further consideration on 4 July 2006.
In response to comments and questions Mr Holder advised:
· That the Trading Company would be wound up and cease to exist and staff, with the exception of the Parks Development Manager, the Parks Facilities Manager, and secretarial support would transfer to the Firoka group, and the remaining 3 would transfer to the Charity itself.
· The Section 36(6) Notice was granted by the Charity Commission
· The concerns expressed by representatives in respect of CUFOS were noted and the General Manager reiterated his previous comments as to the lease negotiated by CUFOS and its expiry in 2011.
· The upgrading of the existing facilities at the Palace i.e Ice Rink, the Willis Organ, and TV Studios, and the accessibility to the building by the public continuing, and the provision of a bowling alley, cinema, and restaurants/cafes over a phased development period with an expected 5 year period of works envisaged.
NOTED
HERITAGE LOTTERY FUNDED LANDSCAPE DEVELOPMENT PROJECT UPDATE
The meeting received a brief update from the Parks Development Manager in respect of HLF as detailed in the circulated report.
Comments and concerns expressed by those presented related to:
· The operation of the Pitch and Putt facility and the likely start date – and the response of early March 2007;
· Selling and serving of refreshments and the tendering process for supply of such
· Pedestrian access to bus stops in the vicinity of the Park
· Recent difficulties with public disturbances by youths and general noise in various locations around the Park, particularly in the area of North View Road
· The issue of disturbances on the private road areas adjacent to the park and the clarified action that will be taken by the Police, and Park Constabulary
· The need for a point/point progress and audit of the HLF at the next meeting of the Advisory Committee
NOTED
The Chair concluded that she was very pleased and quite excited at.
Time informal meeting concluded: 20.00hrs