Agenda item

MINUTES

i)          To approve the minutes of the meeting of the Advisory Committee held on 10th February 2009 (attached) and 21 May 2009(attached);

 

ii)         To note the draft minutes of the meetings of the Alexandra Palace and Park Board held on 24th February 2009, 19th March 2009 (attached) and 16th April 2009 (TO FOLLOW).

 

iii)        To note the draft minutes of the meeting of the Consultative Committee held on 17th February 2009.

 

iv)        To note the draft minutes of the meetings of Alexandra Palace and Park Panel held on 3rd March, and 29th April 2009.

Minutes:

Alexandra Park and Palace Advisory Committee - 10th February 2009

           

With regard to minute No. APSC21 – Page 6 of the agenda pack the Chair informed the Committee that he would request an update on the progress of the “stock-taking” execise at the Palace (to find out how things were going and in which direction the palace was moving) and the Advisory Committee’s involvement in the away-day, where only Trustees had attended away-days until now.

 

Mr Aspden (Warner Estate Residents’ Association) highlighted that further to a meeting, the Advisory Committee normally received a table of resolutions including any responses or updates requested by Palace and Park officers in addition to the minutes of previous meetings.  The Chair would chase responses to any outstanding issues at the next Board meeting.

 

The Clerk would continue to provide a table of resolutions in future.

 

 

Alexandra Park and Palace Statutory Urgency Sub Committee - 21st May 2009

 

A revised set of minutes was tabled.

 

The Chair explained that the meeting was held to consider an outline planning application for the Haringey Heartlands development. The Chair highlighted the two main issues raised by the Urgency Sub-Committee:  that the views would be adversely affected by the development and that the entrance to the Park from the development was through an unsatisfactory tunnel.

 

The Chair reported that since the Urgency Sub-Committee meeting he had written to the London Borough of Haringey Planning Department objecting to the fact that an outline planning application with no specific details was being considered and that due to the lack of detail in the application it was not possible to properly assess the impact that the development would have on the Park.  In response Planning Officers had asked the applicant to provide more information before the matter was submitted to the London Borough of Haringey’s (LB) Planning Committee for consideration.

 

The Urgency Sub-Committee had been unclear about whether the application being considered was an outline application for the whole development or simply an application regarding the access road into the Heartlands development.  Councillor Oatway reported that she had received confirmation that the application was in fact an outline planning application for the entire development.

 

The Chair invited the residents’ associations to make individual representations to the LB Planning Department.

 

Advisory Committee Members concurred with the view of the Urgency Sub-Committee; that the development would have a very bad impact on the Park and views from the Palace.

 

The Chair drew the Committee’s attention to Agenda Item 11 – Legal Advice Further to the Alexandra Park & Palace Statutory Advisory urgency Sub-Committee.

 

RESOLVED

 

That the minutes of the Alexandra Park and Palace Advisory Committee held on 10th February 2009, and the Alexandra Park and Palace Statutory Advisory Urgency Sub-Committee held on 21st May 2009 be agreed as an accurate record of the proceedings and that the Chair urge the Alexandra Palace and Park Board (the Board) to consider all the views expressed by the Urgency Sub-Committee on on the 21st May 2009 in respect of the Haringey Heartlands Development.

 

Minutes of the Alexandra Palace and Park Board – 25th February 2009

 

Mr Gill (Acting General Manager, Alexandra Palace) informed the Advisory Committee, in relation to question 6 on page 24 of the minutes which asked when the soft furnishing, contents and artefacts would be reintroduced to the interior and exterior of the Palace buildings, that all capital funds available were committed to costs for repairs and maintenance.

 

RESOLVED

 

That the draft minutes of the meeting of the Alexandra Palace and Park Board held on 24th February 2009 be noted.

 

Minutes of the Alexandra Palace and Park Board – 19th March 2009

 

The Chair highlighted the Budget and Business Plan (Minute No. APC078) and potential replacement of the aged plant in the ice rink the Advisory Committee agreed that the future of the ice rink should be protected.

 

The Chair explained that the debt of the Alexandra Palace and Park Charitable Trust which had been written out of LB Haringey’s books and the Advisory Committee noted that the Board was in the process of requesting that the Charity be released from the indemnifications.

 

The minutes explained that four Board members were also Directors of Alexandra Palace Trading Limited (APTL) and this precluded them from considering matters directly related to APTL. For this reason the Board had decided to delegate authority to the General Manager to review and set the APTL licence fee .  Mr Aspden rasied concerns that such a resoinsibility was placed on an officer and suggested a more appropriate structure for decision making.  Mr Gill explained that a review of governance would include a clear statement of delegated authority.

 

RESOLVED

 

i.     That the draft minutes of the meeting of the Alexandra Palace and Park Board held on 19th March 2009 be noted and,

 

ii.       That the Board be requested to provide the Advisory Committee with more information on the delegation of authority for the Board of Trustees and Alexandra Palace Trading Limited (APTL) during its review of governance arrangements.

 

Minutes of the Alexandra Palace and Park Board – 16th April 2009

 

The draft minutes of the meeting of the Alexandra Palace and Park Board held on 16th April 2009 were not available and would be circulated as part of agenda pack for the next meeting.

 

Minutes of the Alexandra Palace and Park Consultative Committee – 17th February 2009

 

The Advisory Committee questioned whether there would be an improvement to signage at the entrances and exits of the Park and were informed that an assessment of signage around the Park would be commissioned.

 

In response to concerns that the Old Theatre was not being utilised, the Advisory Committee were informed by Ms Kane that whilst the Old Theatre was not often being used for community events it had recently been used for a number of filming projects.

 

RESOLVED

 

That the Minutes of the Consultative Committee meeting held on 17th February 2009  be noted.

 

Minutes of the Alexandra Palace and Park Panel – 3rd March 2009 and 29th April 2009

 

RESOLVED

 

That the Minutes of the Alexandra Palace and Park Panel meetings held on 3rd March 2009 and 29th April 2009  be noted.

 

Clerks Note

At this point Councillor Newton left the meeting due to illness which meant that a quorum was not present.  The meeting continued on an informal basis.

Supporting documents: