Agenda and minutes

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The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Noted.

Apologies for absence were received from Councillor da Costa, Jason Beazley and Duncan Neill.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 10 & 19 below)

There was one item of urgent business – Chief Executive Officer’s report, which was not included when the agenda was published.  This report would be considered under agenda item 10.

Councillors Stennett, Williams, Carlin and Hare declared that:

“As Directors of APTL, they took part in the APTL Board’s consideration of the Kaleidoscope Year 2 business case on 25 April.  These Director / Trustee Board Members have agreed ahead of the meeting that the declarations do not constitute a prejudicial interest as the reports contain different recommendations and the Trustee Board will be considering the report with the best interests of the Charity in mind.

None.

i.              To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 4 March 2019 as an accurate record of the proceedings.

RESOLVED that the minutes of the meeting held on 4 March 2019 be approved as a correct record.

To note the feedback from the FRRAC

Councillor Williams introduced the report as set out.

RESOLVED that the FRRAC recommendation that the Board approve the 2019-20 Trust Budget, subject to the inclusion of a 12 month cash flow projection and a fundraising target be noted.

To approve the Trust’s budget for the financial year.

DorotaDominiczak, Director of Finance and Resources – Alexandra Palace, introduced the report as set out. 

In response to a question from the Board, Louise Stewart confirmed that the level of detail provided in the budget notes (appendix two), ‘Trust Overheads’ would not be produced in the public domain in future as there was a risk that individual salaries could be identified..  The Finance, Risk and Audit Committee would still receive the detailed notes.

RESOLVED that the Trust Budget for financial year 2019/20 be approved.

To consider and note the financial performance.

DorotaDominiczak, Director of Finance and Resources – Alexandra Palace, introduced the report as set out.

In response to a question from the Board, Louise Stewart commented that the main concerns for APTL in relation to Brexit would be the ability the potential, increase in costs of labour, goods and services and potentially attracting and retaining staff..  There were some concerns over supply of goods and services, although there were no immediate worries.

RESOLVED that the financial performance of the Trust be noted.

Louise Stewart, Chief Executive Officer – Alexandra Palace, introduced the report as set out.  A key update to note was in relation to the recruitment of independent directors.  Over 80 applications had been received.

RESOLVED that the content of the report, including the closure of Alexandra Palace Way from 10am on Friday 5 July until 5am on Monday 8 July for the Red Bull event be noted.

17 June 2019

12 September 2019

3 December 2019

4 February 2020

NOTED as:

17 June 2019

12 September 2019

3 December 2019

4 February 2020

Items 13-19 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information)

RESOLVED that the press and public be excluded from the meeting during the consideration of items 13-19 as they contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 4 March 2019 as an accurate record of the proceedings.

RESOLVED that the exempt minutes of the meeting held on 4 March 2019 be approved as a correct record.

It was noted that the draft exempt minutes had been mistakenly published as part of the SAC-CC agenda pack for 25 April 2019. 

Louise Stewart, Chief Executive Officer – Alexandra Palace, introduced the report as set out.  The Board were asked to provide comments on the draft licence, before the final document was submitted for approval.  APTL was not a tenant or leaseholder, it would be given permission to use the building by the Trust.  It was therefore a user agreement or ‘licence’.  The use of the theatre was included in the licence.

Members queried whether there was any mechanism for the Board to refuse any applications for uses of certain areas for licensable activities, and they were advised that there would be a review process in place, and members could raise any concerns in relation to overuse of certain areas.  It was important for the Board to note that their role should be strategic, and not to approve individual applications.  It was suggested that the references to ‘parkland’ be amended to ‘outdoor’ as it could be misinterpreted that the park would become a privatised commercial space.

RESOLVED that the report be noted.

Louise Stewart, Chief Executive Officer – Alexandra Palace, introduced the report as set out.  The table at page 101 of the agenda pack set out the methodology for the basis of cost share.  These costs could change over time, and appropriate review dates had been built in.  A key point was that ordinarily a Trust would recharge the Trading subsidiary, but as the costs are recharged in both directions between the Trading Company and Trust, a sharing agreement was more appropriate.

RESOLVED that the draft cost sharing agreement be approved.

RESOLVED that the report be noted.

RESOLVED that the report be noted.

RESOLVED that the report be noted.

None.