Agenda and draft minutes

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The Cabinet Member referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were no apologies.

There were none.  

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear).

There was no urgent business.  

There were none.

The report sought approval to vary and extend the contract with Haringey Citizens Advice Bureaux for the provision of Information Advice and Guidance Service, as permitted under Contract Standing Orders (CSO)s 18.03, 0.08 and 2.01(d).

Subject to approval being granted, the variation would be for a period of two years, starting from 1st April 2026 at an annual cost of £726,536. The aggregated value of the contract including the proposed variation and extension was £4,473,933.

The Cabinet Member RESOLVED

1. To approve in accordance with CSOs 18.03 variation of contract and 2.01(d) (variation of contract by Cabinet) as permitted under CSO 0.08 (Cabinet Member decision) for the provision of Information Advice and Guidance Service for a period of two years from 1 April 2026 to 31 March 2028, at an annual value of £726,536 subject to funding.

2. For delegated authority to be granted to the Corporate Director for Adult, Housing and Health to approve a further one-year extension from 1 April 2028 to 31 March 2029. This approach provides essential operational flexibility to accommodate any slippage in timelines while the Council undertakes a full competitive tender, ensuring uninterrupted support for residents throughout the transition. 

Reasons for decision

Haringey continued to face high levels of deprivation, homelessness risk, debt, and health inequalities, particularly among vulnerable groups such as disabled residents, migrants, and those with mental health needs.

The service provided early intervention to prevent crises such as eviction, unemployment, and hospitalisation, reducing reliance on statutory services and supporting residents to maximise income and sustain tenancies.

The Information, Advice and Guidance service contributed to key outcomes in the Council’s Corporate Delivery Plan 2024 –2026, including preventing homelessness, improving health and wellbeing, and connecting residents with timely support. It also supported compliance with the Homelessness Reduction Act 2017. 3.4. By offering free, accessible advice on welfare benefits, debt management, and housing, the service helped reduce financial hardship, promote social inclusion, and improve life chances which support anti-poverty objectives.

The extension ensured continuity of a well-established partnership model co-funded by the Council and North Central London Integrated Care Board (NCL ICB), avoiding disruption to residents and cost-effectiveness.

Alternative options considered

Do Nothing: The Council could elect not to extend the Information Advice and Guidance service as it was not statutorily required to do so. However, this would leave Haringey residents without access to timely, local and specialist information and advice on key areas of need and inequality in the borough. This would be highly likely to increase the human and financial pressure on key Council and statutory services, i.e. without access to advice and guidance there would be an increase in number of residents at risk of eviction, which would place further burden on statutory services such as Temporary Accommodation and would have a further detrimental impact on the residents affected. Therefore, the option of doing nothing was considered and rejected.

Insourcing: Consideration was given to delivering the service in-house. This was deemed unsuitable because a core element of the service is the  ...  view the full minutes text for item 6.

In line with Contract Standing Order (CSO) 2.01c and 0.08 the report sought approval from the Cabinet Member for Housing and Planning (Deputy Leader) to award a contract to Tenderer A in the sum of £1,909,942.00 for the Hamilton Close Major Works Programme.

Hamilton Close consists of seven blocks of three?storey, purpose?built flats. As part of the ongoing Asset Management programme, a series of improvement works was planned to enhance the communal and external areas. The scope of these works included the replacement of the existing timber?framed communal entrances with an aluminium curtain walling system, the application of a fire?rated coating to the communal walls, ceilings, and woodwork, along with the renewal of the vinyl floor coverings to the stairs and landing areas.

The planned works were originally scheduled to begin in late 2024 or early 2025. However, commencement was delayed following receipt of updated Fire Risk Assessments (FRA and FRAEW) covering both the internal and external areas of the blocks. These assessments highlighted several significant fire safety deficiencies within the communal spaces and external areas requiring further consideration before the improvement works could proceed.

The fire safety deficiencies identified in the updated assessments required further consideration before the improvement works could progress. As a result, the original scope of works had to be reviewed to ensure that all proposed improvements were fully aligned with current fire safety standards and regulatory requirements.

The Cabinet Member RESOLVED

1. To approve, Pursuant to Contract Standing Order (CSO) 2.01c and 0.08, the award of contract to Tenderer A for the sum of £1,909,942.00. Full details of Tenderer A, along with information on the other bidders, were provided in Appendix A – Exempt Report.

2. To approve the expenditure of sums as set out in Appendix A – Exempt Report.

3. To approve, in line with Contract Standing Orders (CSO 16.04), issuance of a letter of intent for the value of £190,994.00. The Letter of Intent will allow the contractor to commence the project by placing orders with their supply chain before agreeing a formal contract.

Reasons for decision

Feasibility and Condition Surveys

The Council appointed a multi?disciplinary consultant in 2024 to undertake a feasibility study of the seven timber framed blocks on the Hamilton Close estate. The purpose of the study was to gather essential technical information to inform and develop a comprehensive major works programme.

In addition to the feasibility study, the consultant was commissioned to provide a suite of specialist services, as outlined below. The corresponding fees for these services were set out in the Exempt Report (Appendix A). These services included:

• Project and cost management

• Architectural design and technical support

• Building surveying

• Mechanical, electrical, structural engineering

• Principal Designer services in compliance with the Construction (Design and Management) Regulations and Building Safety Regulations

The feasibility study was carried out in two phases. The initial phase, undertaken in February 2024, focused on evaluating the condition of the communal areas, including the main entrances, with a  ...  view the full minutes text for item 7.

To extend the Lift Service and Maintenance Contract with Jackson Lift Services Limited, by implementing the second of two one-year contract extension, from 01 April 2026 to 31 March 2027.

To vary the contract by increasing the value by a further £358,324.49 from an original contract value of £2,804,585.00, to £3,261,254.49. This value includes a previous variation of £98,345.00 for the first-year extension in 2025 to 2026.

The Cabinet Member RESOLVED

1. To approve the extension and variation of the contract for Lift Service and Maintenance with Jackson Lift Services Limited from 1 April 2026 to 31 March 2027, for an additional £358,324.49. as permitted under CSO 18.03.3 pursuant to CSO 2.02 (b).

2. The approval of this annual extension would result in an annual value of £600,000 which was the remaining contract value plus the requested variation value.

Reasons for decision

The reasons for seeking to extend this contract was to ensure continuation of a statutory service provision and enable the re-procurement of a new lift maintenance contract during the period.

Due to the number of contracts in procurement and the available resources, the Council was, where possible, utilising extensions to stagger the re-procurement of major contracts. This approval would enable time to procure the new long-term Lift Service & Maintenance contract by 01 April 2027 and allow future procurements to avoid co-termination and reduce future pressure on resources.

Alternative options considered

Do Nothing - This was not an option, as the Council must provide this essential lift service to residents in the borough in line with the Councils statutory health and safety obligations.

Re-Tender Contract - This was not possible within the immediate timescales, but would be commenced and completed, during the period of this extension.

Undertake the maintenance in-house - This was not an option due to the specialist skills and equipment required and would not be a feasible and costs effective solution.

Items 10 and 11 are likely to be subject to a motion to exclude the press and public be from the meeting as they contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Items 10 and 11 were subject to a motion to exclude the press and public be from the meeting as they contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The Cabinet Member considered the exempt information.

The Cabinet Member considered the exempt information.