Agenda, decisions and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

RESOLVED:

The filming at meetings notice was noted

To receive any apologies for absence.

There were none.

There were none.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear).

There was none.

There were none received.

DECLARATIONS OF INTEREST MADE FOR THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the correction of the contractor’s name in the Cabinet reports and approved minutes dated 29 October 2024 and 06 October 2025.

2.    The contractor’s name had previously been recorded as “United Living”; however, approval was required to amend the records to reflect the contractor’s full name as stated in the contract award letter dated 31 December 2024. The contractor’s full name was recorded as: “United Living (South) Limited.”

Reasons for decision

On 08 April 2024, the Council had received tenders from eleven bidders for the Major Works Programme at Kenneth Robbins House. Following a comprehensive evaluation process, the contract was formally awarded to United Living (South) Limited. This was confirmed in the contract award letter dated 31 December 2024. The contract award letter was attached at Appendix A of the report.

The Cabinet report and approved minutes dated 29 October 2024 had recorded the contractor’s name as “United Living.” This had been identified as an error that required correction to ensure Council records were accurate and reflected the contractor’s full legal name. A subsequent Cabinet report and approved minutes dated 06 October 2025 had also referred to “United Living” as the named contractor. This was likewise noted as an error requiring correction, as the full name of the contractor had not been stated in the report.

The contractor’s full name was recorded as: “United Living (South) Limited.”

Following discussions with Legal and Democratic Services, it had been confirmed that the correction of the contractor’s name did not nullify or materially impact the decisions made by Cabinet. The report referred to the same contractor, with the same scope and value of works as detailed in the original cabinet reports. The error in the recorded name was therefore regarded as a misnomer, which could be rectified by way of a non?key decision.

The Head of Major Works, Housing introduced the report. The rationale for the report was explained.

It was noted that the report was required to correct the contractor title to reflect their full title, in order to ensure that the contract was correctly awarded. It was stressed that all other points from previous approvals remained the same.

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the correction of the contractor’s name in the Cabinet reports and approved minutes dated 29 October 2024 and 06 October 2025.

2.    The contractor’s name had previously been recorded as “United Living”; however, approval was required to amend the records to reflect the contractor’s full name as stated in the contract award letter dated 31 December 2024. The contractor’s full name was recorded as: “United Living (South) Limited.”

Reasons for decision

On 08 April 2024, the Council had received tenders from eleven bidders for the Major Works Programme at Kenneth Robbins House. Following a comprehensive evaluation process, the contract was formally awarded to United Living (South) Limited. This was confirmed in the contract award letter dated 31 December 2024. The contract award letter was attached at Appendix A of the report.

The Cabinet report and approved minutes dated 29 October 2024 had recorded the contractor’s name as “United Living.” This had been identified as an error that required correction to ensure Council records were accurate and reflected the contractor’s full legal name. A subsequent Cabinet report and approved minutes dated 06 October 2025 had also referred to “United Living” as the named contractor. This was likewise noted as an error requiring correction, as the full name of the contractor had not been stated in the report.

The contractor’s full name was recorded as: “United Living (South) Limited.”

Following discussions with Legal and Democratic Services, it had been confirmed that the correction of the contractor’s name did not nullify or materially impact the decisions made by Cabinet. The report referred to the same contractor, with the same scope and value of works as detailed in the original cabinet reports. The error in the recorded name was therefore regarded as a misnomer, which could be rectified by way of a non?key decision.

DECLARATIONS OF INTEREST MADE FOR THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the correction of the contractor’s name in the Cabinet reports and approved minutes dated 29 October 2024 and 06 October 2025.

2.    The contractor’s name had previously been recorded as “Equans”; however, approval was required to amend the records to reflect the contractor’s full name as stated in the contract award letter dated 31 December 2024. The contractor’s full name was recorded as: “Equans Regeneration Limited.”

Reasons for decision

On 25 March 2024, the Council had received tenders from fifteen bidders for the Major Works Programme at Stellar House. Following a comprehensive evaluation process, the contract was formally awarded to Equans Regeneration Limited. This was confirmed in the contract award letter dated 31 December 2024. The contract award letter was attached at Appendix A of the report.

The Cabinet report and approved minutes dated 29 October 2024 had recorded the contractor’s name as “Equans.” This had been identified as an error that required correction to ensure Council records were accurate and reflected the contractor’s full legal name. A subsequent Cabinet report and approved minutes dated 06 October 2025 had also referred to “Equans” as the named contractor. This was likewise noted as an error requiring correction, as the full name of the contractor had not been stated in the report.

The contractor’s full name was recorded as: “Equans Regeneration Limited.”

Following discussions with Legal and Democratic Services, it had been confirmed that the correction of the contractor’s name did not nullify or materially impact the decisions made by Cabinet. The report referred to the same contractor, with the same scope and value of works as detailed in the original cabinet reports. The error in the recorded name was therefore regarded as a misnomer, which could be rectified by way of a non?key decision.

The Head of Major Works, Housing introduced the report. The rationale for the report was explained.

It was noted that the report was required in order to correct the contractor title to reflect their full title, to ensure that the contract was correctly awarded. It was stressed that all other points from previous approvals remained the same.

RESOLVED:

That the Cabinet Member for Housing and Planning (Deputy Leader):

1.    Approved the correction of the contractor’s name in the Cabinet reports and approved minutes dated 29 October 2024 and 06 October 2025.

2.    The contractor’s name had previously been recorded as “Equans”; however, approval was required to amend the records to reflect the contractor’s full name as stated in the contract award letter dated 31 December 2024. The contractor’s full name was recorded as: “Equans Regeneration Limited.”

Reasons for decision

On 25 March 2024, the Council had received tenders from fifteen bidders for the Major Works Programme at Stellar House. Following a comprehensive evaluation process, the contract was formally awarded to Equans Regeneration Limited. This was confirmed in the contract award letter dated 31 December 2024. The contract award letter was attached at Appendix A of the report.

The Cabinet report and approved minutes dated 29 October 2024 had recorded the contractor’s name as “Equans.” This had been identified as an error that required correction to ensure Council records were accurate and reflected the contractor’s full legal name. A subsequent Cabinet report and approved minutes dated 06 October 2025 had also referred to “Equans” as the named contractor. This was likewise noted as an error requiring correction, as the full name of the contractor had not been stated in the report.

The contractor’s full name was recorded as: “Equans Regeneration Limited.”

Following discussions with Legal and Democratic Services, it had been confirmed that the correction of the contractor’s name did not nullify or materially impact the decisions made by Cabinet. The report referred to the same contractor, with the same scope and value of works as detailed in the original cabinet reports. The error in the recorded name was therefore regarded as a misnomer, which could be rectified by way of a non?key decision.

DECLARATIONS OF INTEREST MADE FOR THIS ITEM:

None

RESOLVED:

That the Cabinet Member for Housing & Planning and Deputy Leader:

1.    Pursuant to Council’s Contract Standing Order (CSO) 8.01 (use of Council Dynamic Purchasing System) and CSO 2.01(C) (Cabinet approved awards of contracts valued at £500,000 or more), approved the award of a contract to Tenderer A (for asbestos services including asbestos surveying, bulk sampling and air monitoring for the sum of £1,815,540.00, plus additional costs in relation to project-specific services for surveying, sampling and air monitoring, for a duration of up to four years from the commencement of the contract.

2.    Approved the delegation of expenditure of the additional sums in relation to project-specific work under the contract, identified through surveys, to the Assistant Director of Repairs & Compliance in consultation with the Head of Finance as set out in the exempt part of the report.

3.    Pursuant to Council’s CSO 16.04, approved the issue of a letter of intent to the preferred contractor. This was for an amount up to, but not exceeding, £181,554.00, representing 10% of the surveying contract sum. This enabled mobilisation of the contract to be completed while the contract particulars were finalised.

Reasons for decision

Haringey Council had an obligation to comply with the Health and Safety at Work Act 1974 and all regulations that sit beneath it, such as The Control of Asbestos Regulation 2012. Due to these obligations, it was not possible to accommodate a break in the service provision for asbestos surveying and associated services. This was to ensure residents and other building users or visitors remained safe in relation to the existence and risks regarding asbestos.

It was therefore crucial that this contract was awarded to facilitate a seamless changeover between the old and new contracts by the end of December 2025.

Alternative options considered

Do nothing – This was not an option as it would have meant the Council was not able to deliver statutory services in accordance with current Health and Safety legislation.

Carry out the work through in-house resources – The Council was unable to deliver these works in-house due to a lack of suitably trained and certified operatives. There were not enough operatives, and the timescales required to recruit and train them would have resulted in the same outcome as set out above. Haringey Council did not carry out asbestos works in-house due to the insurance premiums associated with such works. Given the resourcing, necessary accreditations, training, consumables and general overheads involved in such a division, this was not seen as a viable option.

Use existing contracts or contractors – Current contracts had expired or reached extension limits. A new contract ensured compliance and up-to-date pricing.

The Assistant Director for Repairs & Compliance introduced the report. The rationale for the report was explained.

It was explained that the proposed contract included surveying services, bulk sampling and air monitoring and project specific services for up to four years. It was noted that there was an increased demand on undertaking surveys.

It was explained that funding for the contract was accounted for within the Medium-Term Financial Strategy.

RESOLVED:

That the Cabinet Member for Housing & Planning and Deputy Leader:

1.    Pursuant to Council’s Contract Standing Order (CSO) 8.01 (use of Council Dynamic Purchasing System) and CSO 2.01(C) (Cabinet approved awards of contracts valued at £500,000 or more), approved the award of a contract to Tenderer A (for asbestos services including asbestos surveying, bulk sampling and air monitoring for the sum of £1,815,540.00, plus additional costs in relation to project-specific services for surveying, sampling and air monitoring, for a duration of up to four years from the commencement of the contract.

2.    Approved the delegation of expenditure of the additional sums in relation to project-specific work under the contract, identified through surveys, to the Assistant Director of Repairs & Compliance in consultation with the Head of Finance as set out in the exempt part of the report.

3.    Pursuant to Council’s CSO 16.04, approved the issue of a letter of intent to the preferred contractor. This was for an amount up to, but not exceeding, £181,554.00, representing 10% of the surveying contract sum. This enabled mobilisation of the contract to be completed while the contract particulars were finalised.

Reasons for decision

Haringey Council had an obligation to comply with the Health and Safety at Work Act 1974 and all regulations that sit beneath it, such as The Control of Asbestos Regulation 2012. Due to these obligations, it was not possible to accommodate a break in the service provision for asbestos surveying and associated services. This was to ensure residents and other building users or visitors remained safe in relation to the existence and risks regarding asbestos.

It was therefore crucial that this contract was awarded to facilitate a seamless changeover between the old and new contracts by the end of December 2025.

Alternative options considered

Do nothing – This was not an option as it would have meant the Council was not able to deliver statutory services in accordance with current Health and Safety legislation.

Carry out the work through in-house resources – The Council was unable to deliver these works in-house due to a lack of suitably trained and certified operatives. There were not enough operatives, and the timescales required to recruit and train them would have resulted in the same outcome as set out above. Haringey Council did not carry out asbestos works in-house due to the insurance premiums associated with such works. Given the resourcing, necessary accreditations, training, consumables and general overheads involved in such a division, this was not seen as a viable option.

Use existing contracts or contractors – Current contracts had expired or reached extension limits.  ...  view the full minutes text for item 8.

Items 10, 11, and 12 are likely to be subject to a motion to exclude the press and public be from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3, namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED:

That the press and public be excluded from the remainder of the meeting to consider exempt information as defined under paragraph 3, Part 1, Schedule 12A of the Local Government Act 1972: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The exempt report was discussed.

RESOLVED:

That the exempt report and recommendations were noted and agreed.

The exempt report was discussed.

RESOLVED:

That the exempt report and recommendations were noted and agreed.

The exempt report was discussed.

RESOLVED:

That the exempt report and recommendations were noted and agreed.