Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein.

To receive any apologies for absence.

There were apologies for absence from Councillor Sahota and Councillor Arthur.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under agenda 11 item below. New items of exempt Urgent Business will be dealt with at agenda item 15 below).

There were no items of urgent business put forward.

There were no declarations of interest put forward.

To consider any requests received in accordance with Part 4, Section B, paragraph 29 of the Council’s constitution.

There were no deputations, petitions, presentations or questions put forward.

To confirm and sign the minutes of the meeting held on 2^nd October 2018.

The minutes of the Staffing and Remuneration Committee held on the 2^nd October 2017 were agreed as a correct record of the meeting.

Report of the Interim Director for Transformation and Resources outlining the

new People Report which combines key workforce data and analysis

The Reward Strategy Manager introduced the report which combined key workforce data and analysis including headcount, the cost of both the permanent workforce and off payroll arrangements absence reports, labour turnover and restructures.

The Committee were updated on the reduction in headcount by 563 along with the reduction in the use of agency, interim and consultant staff. The Committee also noted that 62% of staff were engaged in the My Conversation process which was an improvement in comparison to 2016.

When discussing the results of the pulse survey the Committee raised its concern over the percentage of staff who disagreed that a blame culture did not exist and queried whether the survey was able to give an analysis according to job grades, ethnicities and age. It was agreed that the detailed background data collected from the survey would be shared with the Committee. It was also agreed that it would be useful for the supplier of the pulse survey to attend the Staffing & Remuneration Committee to answer any questions that the members might have.

Action: Reward Strategy Manager/ Head of Workforce Programme

In response to a question from the Committee regarding the future plans to stabilise the Council’s workforce it was noted that a diligent effort was being made to promote more thoughtfulness in how staffing resources were being used. One option discussed was that of a flexible workforce which could be utilised to address peaks in workloads across the organisation.

In response to a question in relation to the apprenticeship levy it was agreed that information regarding how this was being used by the Council would be presented to the Committee and scheduled into the next years forward plan of agenda items to be discussed.

Action: Head of Workforce Programme

RESOLVED

That the Committee note the Report for information.

Report of the Interim Director for Transformation and Resources outlining the

the proposed plans for developing our current and aspiring managers and leaders.

The Committee considered the report as presented by the Head of Workforce Programme outlining the key tools and leadership & management development  offers available to managers. It was highlighted that staff were being encouraged to develop themselves using the 70:20:10 model and that this was fully supported by the online learning system Fuse.

The Committee next discussed other resources available to support staff development, these included:

·         Leadership Qualities Framework

·         Management Deal

·         Qualifications & Apprenticeships

·         Coaching & Mentoring, and

·         My Conversation.

In response to a question from the Committee regarding BA & MBA level apprenticeships it was noted that the apprenticeship levy required that 20% of work time be used for training towards the qualification. It was also emphasized that staff were not obligated to stay working for the Council once they had completed their course but diligent effort would be made to upskill and retain those staff members.

The Committee raised its concern over Council departments working in silos and asked what was being done to address this. It was noted that through management training collaborative working was being encouraged between service areas.

The Committee recommended inviting Councillors to meet with Council staff so that an exchange of knowledge and understanding could take place

It was agreed that an update on the progress of this leadership and management development programme would be brought back to the Staffing & Remuneration Committee at a later point.

Action: Head of Workforce Programme

RESOLVED

That the Committee note the report for information.

Report of the Interim Director for Transformation and Resources outlining what Gender Pay Gap Reporting is and what we need to do as part of this exercise.

The Committee considered the report as presented by the Reward Strategy Manager outlining the preliminary results of the Councils gender pay gap statistics. The Committee were informed that the Council had now registered on the governments gender pay gap reporting service and were presented a letter from the Government Equalities Office stating this. It was noted that the deadline for full submission of the data was by 30 March 2018.

The Committee discussed other types of data that could be collated which would be useful in understanding the challenges met by the Council and how Haringey looked in comparison to other local authorities. It was noted that HR were using the London Councils template to start looking at data for other protected characteristics.

RESOLVED

That the Committee note the preliminary results of the Gender Pay Gap report and that the final report will be published as required by 30th March 2018.

RESOLVED

The Committee noted the delegated decision to appoint Clive Heaphy as the interim Chief Finance Officer and designated statutory Chief Finance Officer/Section 151 Officer from 21^st August 2017 for a period of 6 months.

To consider any new items of urgent business admitted by the Chair under agenda item 3 above.

None.

The following item is likely to be the subject of a motion to exclude the press

and public from the meeting as it contains exempt information as defined in

Section 100a of the Local Government Act 1972, paragraph 1; information

relating to an individual.

To exclude the press and public from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972, paragraph 1; information relating to an individual.

To confirm and sign the exempt minutes of the special meeting held on 27th September 2017 and the meeting held on 2^nd October 2017.

RESOLVED

To approve the exempt minutes of the meeting held on the 2^nd October and the special meeting held on 27^th September 2017.

The Committee considered exempt information.

To consider any new items of exempt urgent business admitted by the Chair under agenda item 3 above.

None.