Agenda and draft minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein.

To consider any items of exempt urgent business as identified at item xx

None.

There were no Declarations of Interest.

The Cabinet Member noted the report, which sought approval for contract award to a

Licencing Solution Partner to support the councils’ provision of Microsoft (MS) product

licencing. The London boroughs of Camden, Haringey and Islington share provision

of ICT services through Shared Digital, the councils’ joint delivery vehicle.

RESOLVED

That the Cabinet Member for Corporate Resources:

     I.        Noted and agreed the procurement strategy to call off from an existing framework agreement for a licencing solution partner for the renewal of Microsoft licences for Camden, Haringey and Islington;

    II.        agreed to award a contract to Insight Direct (UK) Ltd for the purchase of Microsoft licences.  The total estimated contract value is £5,865,421 across the three councils and in respect of Haringey represents a cost of £1,667,128.  The contract length and value for each council is noted below and subject to the approvals detailed in Paragraph 6.10 of this report:

a)  London Borough of Haringey for 34 months (1^st July 2018 to 30^th April 2021) value of £1,667,128;

b)  London Borough of Islington for 36 months (from 1^st May 2018 to 30^th April 2021) value of £2,776,583; and,

c)  London Borough of Camden for 25 months (from 1^st April 2019 to 30^th April 2021 value of £1,421,710).

Reasons for decision

The recommended supplier submitted the tender which scored highest across the evaluation criteria.  The tender scored consistently well across all criteria and fully meets the councils’ requirements.

Alternative options considered

There are three options available following the conclusion of the procurement process:

Option 1: award a contract to the highest scoring tenderer – recommended.

The councils have completed a competitive procurement process which has returned a strong set of tenders.  The successful bid fully meets our requirements and ensures continuity of service across the councils.

Option 2: do not award a contract and retender the service – not recommended.

The councils have followed an appropriate procurement process, compliant with contract standing orders and meeting public procurement regulations.  There is no reason to re-run the process.

Option 3: do not award a contract and allow the existing service to end (do not re-commission) – not recommended.

This is a business critical service, delivery of which must be maintained.

Item 6  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3.

RESOLVED

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

The Cabinet Member noted the information contained in the exempt section of the report.