Agenda and minutes

Urgent Decisions
Friday, 12th May, 2023 4.30 pm

Contact: Felicity Foley, Committees Manager 2919, Email: felicity.foley@haringey.gov.uk

Items
No.	Item
1.	Apologies for absence View the background to item 1. To receive any apologies for absence. Minutes: None
2.	Declarations of interest View the background to item 2. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: None
3.	Park View Secondary School - Contract award for the urgent provision of 11 temporary classroom units PDF 206 KB Due to the urgency of this decision, the Chair of Overview and Scrutiny has agreed that the call-in procedure shall not apply to this urgent decision. This is because the decision is urgent and any delay in implementation caused by the call-in procedure would seriously prejudice the Council's or the public's interests due to the fact that there is an urgent need to secure a contract with a temporary classroom provider in order to mobilise and install 11 temporary classrooms at the earliest opportunity. This decision will reduce the impact temporary teaching arrangements is expected to have on the quality of teaching and learning, ensure the wellbeing of students and staff and secure exam facilities for May. The provision of adequate temporary teaching facilities will enable the Council to meet its statutory obligation by minimising partial closure periods, providing education in a safe and appropriate environment and securing the best possible outcome for students. Accordingly, the Chair of Overview and Scrutiny Committee has agreed that the decision is both reasonable in all circumstances, and that it should be treated as a matter of urgency. This is in accordance with Part 4, Section H, and Paragraph 18 (a) and (b) of the Council Constitution. Minutes: The Cabinet Member for Children, Schools and Families considered the report which sought approval for an award of contract to provide the following temporary accommodation; 13 classrooms, 1 office and 4 toilets for an 18 month hire period at Park View Secondary School. Following an inspection of teaching Block A at Park View School by an external structural engineer, Reinforced Autoclaved Aerated Concrete (RAAC) was discovered forming part of the structural slab of the roof. On the 14^th of April 2023 due to the risk of failure and collapse of this building element it was recommended that the top floor of the building, consisting of 14 classrooms and office space, immediately be vacated. It has been confirmed by the structural engineer that the other floors of the building can be safely used by students and staff. A curriculum and space analysis has been undertaken and it has been determined that the school requires temporary accommodation including 13 classrooms, 1 shared office and 4 toilets until the structural issue can be remediated. Officers provided information on the procurement process and potential future options for the school and the Cabinet Member was satisfied that all options had been explored. The Cabinet Member thanked all officers for their hard work to bring the report for decision. The Cabinet Member for Children, Schools and Families RESOLVED to: 1. Approve, pursuant to Contract Standing Order (CSO) 9.07.1d) and CSO 16.02, the award to Contractor A named in Part B exempt report of a contract to provide temporary accommodation (13 classrooms, 1 office and 4 toilets) for an 18 month hire period at Park View Secondary School for a fixed price of £1,134,000 plus a contingency as set out in the Part B exempt report. 2. Approve, pursuant to CSO 9.07.3, the issuance of a letter of intent for up to 10% of the contract value, namely £113,400. Reasons for decision Following an inspection of teaching Block A at Park View School by an external structural engineer, Reinforced Autoclaved Aerated Concrete (RAAC) was discovered forming part of the structural slab of the roof. On the 14^th of April 2023 due to the risk of failure and collapse of this building element it was recommended that the top floor of the building, consisting of 14 classrooms and office space, immediately be vacated. It has been confirmed by the structural engineer that the other floors of the building can be safely used by students and staff. A curriculum and space analysis has been undertaken and it has been determined that the school requires temporary accommodation including 13 classrooms, 1 shared office and 4 toilets until the structural issue can be remediated. Due to the urgency of providing this temporary accommodation, a Cabinet Member signing has been requested in May 2023 to meet space requirements for teaching and learning and minimise the disruption to the school flowing from the loss of this accommodation. The Chair of the Overview and Scrutiny Committee has, in accordance with Part ... view the full minutes text for item 3.
4.	Exclusion of the Press and Public View the background to item 4. Item 5 is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. Minutes: Item 6 is not available for publication as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
5.	EXEMPT - Park View Secondary School - Contract award for the urgent provision of 11 temporary classroom units View the reasons why item 5. is restricted Minutes: The exempt information was noted and the recommendation was approved.