Agenda and minutes

Regulatory Committee
Friday, 2nd October, 2020 10.00 am, NEW

Venue: MS Teams

Contact: Emma Perry, Principal Committee Co-ordinator 

Note: To watch, click the link on the agenda front sheet 

No. Item



Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the ‘meeting room’, you are consenting to being filmed and to the possible use of those images and sound recordings.


The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.


The Chair informed all present that the meeting was being streamed live on the Council’s website.



Apologies for absence


Apologies for absence were received from Councillors Basu and Hinchcliffe.


Urgent business

It being a special meeting of the Regulatory Committee, under Part 4(B), paragraph 17 of the Council’s Constitution, no other business shall be considered at the meeting.


There were no items of urgent business.


Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:


(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.


A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.


Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct


There were no declarations of interest.


Establishment of Planning and Licensing Sub Committees 2020/21 pdf icon PDF 216 KB

To establish the Regulatory Committee sub bodies for the new Municipal Year.


Note – appendix 2 will be to follow

Additional documents:




1.         The terms of reference of the Regulatory Committee as set out within the Council’s Constitution, attached as Appendix 1, be noted and the terms of reference of the Planning and Licensing Sub-Committees, attached as Appendix 3 to the report, be confirmed.


2.         The establishment of a Planning Sub-Committee and two Licensing Sub-Committees, with the memberships set out in Appendix 2 to the report, be approved, as follows:-


            Planning Sub Committee:


Councillor Williams (Chair)

Councillor Adamou (Vice-Chair)

Councillor Basu

Councillor Bevan

Councillor Cawley-Harrison

Councillor Hinchcliffe

Councillor Mitchell

Councillor Rice

Councillor Ross

Councillor Say

Councillor Stone


Licensing Sub A:

Councillor Williams (Chair)

Councillor Rice

Councillor Cawley-Harrison


Licensing Sub B:

Councillor Adamou (Chair)

Councillor Say

Councillor Ross


3.3       The provisions in the Committee Procedure Rules, Part 4, Section B of the Constitution covering substitution arrangements for Committees and Sub-Committees, be noted.  Additional delegations are made to the Democratic Services Manager (Part 3, Section E paragraph 1.5 of the Constitution), attached at Appendix 4ii to this report, for the appointment of a substitute Member for a Licensing Sub-Committee from among the Members of the Regulatory Committee when the permanent Sub-Committee Member is unable to attend for any reason.


3.4       That it be noted that the Council Procedure Rules in Part 4 Section B of the Constitution do not apply to licensing hearings only in those areas where they conflict with the Local Licensing Procedure Rules and the relevant Acts and Regulations which take precedence.




Dates of future meetings

5 October 2020


The next meeting was taking place on 14 January 2021.