Agenda and minutes

Regulatory Committee
Monday, 20th May, 2019 7.30 pm

Contact: Felicity Foley, Acting Committees Manager

Items
No.	Item
52.	FILMING AT MEETINGS View the background to item 52. Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings. The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council. Minutes: The Chair drew attention to the notice on the agenda in relation to filming at meetings.
53.	Apologies for absence View the background to item 53. Minutes: No apologies for absence were received.
54.	Urgent business View the background to item 54. The Chair will consider the admission of any late items of urgent business. Late items will be dealt with under the agenda item where they appear. New items will be dealt with at item 6 below. Minutes: None.
55.	Declarations of interest View the background to item 55. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: None.
56.	Establishment of Planning and Licensing Sub Committees 2019/20 PDF 140 KB View the background to item 56. To establish the Regulatory Committee sub bodies for the new Municipal Year. Note – appendix 2 will be tabled at the meeting. Additional documents: Appendix 1 , item 56. PDF 118 KB Appendix 2 , item 56. PDF 5 KB Appendix 3 , item 56. PDF 154 KB Appendix 4i , item 56. PDF 63 KB Appendix 4ii , item 56. PDF 98 KB Minutes: The Committee considered a report on the formal establishment of the sub bodies of Regulatory Committee. for the 2019/20 municipal year. It was proposed that a Planning Committee and two Licensing Committees be established to discharge the respective functions as set out with the Council Constitution. The terms of reference and tabled proposed membership of these Committees were noted. RESOLVED · To note the terms of reference of the Regulatory Committee as set out within the Council’s Constitution, as attached at Appendix 1, and confirm the terms of reference of the Planning and Licensing Sub-Committees attached as Appendix 3 of the report · To establish a Planning Sub-Committee and two Licensing Sub-Committees with the memberships set out in Appendix 2 to the report, as follows: 1. Planning Sub-Committee Cllr Carroll (Chair) Cllr Adamou (Vice Chair) Cllr Basu Cllr Bevan Cllr Cawley-Harrison Cllr Hinchcliffe Cllr Mitchell Cllr Ross Cllr Say Cllr Tabois Cllr Williams 2. Licensing Sub-Committee A Cllr Carroll (Chair) Cllr Cawley-Harrison Cllr Rice 3. Licensing Sub-Committee B Cllr Adamou (Chair) Cllr Basu Cllr Ross · To note the provisions in the Committee Procedure Rules, Part 4, Section B of the Constitution covering substitution arrangements for Committees and Sub-Committees. Additional delegations are made to the Democratic Services Manager (Part 3, Section E paragraph 1.5 of the Constitution), attached at Appendix 4ii to the report, for the appointment of a substitute Member for a Licensing Sub-Committee from among the Members of the Regulatory Committee when the permanent Sub-Committee Member is unable to attend for any reason. · To note that the Council Procedure Rules in Part 4 Section B of the Constitution do not apply to licensing hearings only in those areas where they conflict with the Local Licensing Procedure Rules and the relevant Acts and Regulations which take precedence.
57.	New items of urgent business View the background to item 57. To consider any new items of urgent business admitted under agenda item 3 above. Minutes: None.
58.	Dates of future meetings View the background to item 58. 1 July 2019 15 October 2019 16 January 2020 12 March 2020 Minutes: The Committee noted the future meetings: 1 July 2019 15 October 2019 16 January 2020 12 March 2020