Agenda and draft minutes

Regulatory Committee
Monday, 22nd May, 2017 7.30 pm

Venue: Moselle Rooms - TTH. View directions

Contact: Felicity Foley, Principal Committee Co-ordinator

Note: Or on the rise of Annual Council, whichever is the later

Items
No.	Item
1.	FILMING AT MEETINGS View the background to item 1. Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings. The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council. Minutes: The Chair drew attention to the notice on the agenda in relation to filming at meetings.
2.	Apologies for absence View the background to item 2. Minutes: Apologies for absence were received from Councillors Beacham and Carter, for whom Councillors Newton and Engert attended as substitutes.
3.	Urgent business View the background to item 3. The Chair will consider the admission of any late items of urgent business. Late items will be dealt with under the agenda item where they appear. New items will be dealt with at item 6 below. Minutes: None.
4.	Declarations of interest View the background to item 4. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: None.
5.	Establishment of Planning and Licensing Sub Committees 2017/18 PDF 139 KB View the background to item 5. To establish the Regulatory Committee sub bodies for the new Municipal Year. Additional documents: Appendix 1 , item 5. PDF 62 KB Appendix 3 , item 5. PDF 156 KB Appendix 4 , item 5. PDF 61 KB Appendix 4i , item 5. PDF 94 KB Minutes: The Committee considered a report on the formal establishment of the sub bodies of Regulatory Committee. for the 2017/18 municipal year. It was proposed that a Planning Committee and two Licensing Committees be established to discharge the respective functions as set out with the Council Constitution. The terms of reference and tabled proposed membership of these Committees were noted. RESOLVED · To note the terms of reference of the Regulatory Committee as set out within the Council’s Constitution, as attached at Appendix 1, and confirm the terms of reference of the Planning and Licensing Sub-Committees attached as Appendix 3 of the report · To establish a Planning Sub-Committee and two Licensing Sub-Committees with the memberships set out in Appendix 2 to the report (tabled), as follows: 1. Planning Sub-Committee Cllr Doron (Chair) Cllr Mallett (Vice Chair) Cllr Basu Cllr Beacham Cllr Bevan Cllr B Blake Cllr Carter Cllr J Mann Cllr Mitchell Cllr Patterson Cllr Waters 2. Licensing Sub-Committee A Cllr Doron (Chair) Cllr Brabazon Cllr Carter 3. Licensing Sub-Committee B Cllr Mallett (Chair) Cllr Rice Cllr Beacham · To note the provisions in the Committee Procedure Rules, Part 4, Section B of the Constitution covering substitution arrangements for Committees and Sub-Committees. Additional delegations are made to the Democratic Services Manager (Part 3, Section E paragraph 1.5 of the Constitution), attached at Appendix 4ii to the report, for the appointment of a substitute Member for a Licensing Sub-Committee from among the Members of the Regulatory Committee when the permanent Sub-Committee Member is unable to attend for any reason. · To note that the Council Procedure Rules in Part 4 Section B of the Constitution do not apply to licensing hearings only in those areas where they conflict with the Local Licensing Procedure Rules and the relevant Acts and Regulations which take precedence.
6.	New items of urgent business View the background to item 6. To consider any new items of urgent business admitted under agenda item 2 above. Minutes: None.
7.	Dates of future meetings View the background to item 7. 6 July 2017 9 October 2017 22 January 2018 22 February 2018 Minutes: The Committee noted the future meetings would be on 6 July, 9 October, 22 January and 22 February.