Agenda and minutes
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Apologies To receive any apologies for absence. Minutes: Apologies for absence were received from the following:
Councillor Pat Egan Paul Head Sharmila Mitre substituted Gary Ince Walter Steel |
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Declarations of Interest Members of the Board must declare any personal and/or prejudicial interests with respect to agenda items and must not take part in any decisions made in relation to those items. Minutes: No declarations of interest were made. |
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Urgent Items of Business The Chair will consider the admission of any new items of Urgent Business. (Late items of Urgent Business will appear under the agenda item where they appear. New items of Urgent Business will be considered under the Item 13). Minutes: There were no new items of Urgent Business raised. |
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To confirm the minutes of the meetings held on 10 December 2008 and 13 February 2009 as correct records. Additional documents: Minutes: RESOLVED:
That, subject to the inclusion of Councillor Amin to the list of apologies given, the minutes of the meeting held on 10 December be confirmed as a correct record. |
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Comprehensive Area Assessment A presentation will be made. Minutes: The Board received a presentation on the forthcoming Comprehensive Area Assessment (CAA).
An overview was given of the scope of the CAA and it was noted that this was comprised of two key strands:
Area Assessment
This strand would consider how effectively local public services delivered local priorities, economic prospects, community safety and potential for future improvement.
Organisational Assessment
The second strand would consider the use of resources and performance management and how the Council delivered value for money through the combined use of resources and performance management.
It was noted that Partners would be inspected by their own inspection regimes and that these would liaise with the Audit Commission.
In assessing this four key themes would be considered:
In terms of the Area Assessment the following key areas would be focussed upon:
It was noted that the Local Authority would be required to produce and publish an Annual Summary, which would include an overview of key priorities, overall successes, challenges and future prospects. It was envisaged that these would form a tool for members of the public wanting to obtain an overview of the Borough.
In addition to this a system of red and green flags would be used to indicate areas where arrangements were considered inadequate to deliver improvement or where exceptional or innovative practice was demonstrated.
The Board was advised that that the CAA would take a more holistic approach to assessing performance and would gather evidence over the course of a year rather than focussing on a limited period.
The Chair noted that partners would need to be able to demonstrate that they understood the CAA process in order for the Partnership to be assessed positively. Unlike previous assessment regimes the CAA placed more emphasis on the processes and in place to address local issues and it was recognised that this demonstrated a good understanding of the needs and priorities of the local community.
RESOLVED:
That the presentation be noted.
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Haringey's Draft Housing Strategy 2009-19 Additional documents: Minutes: The Board received a report that provided an overview of the new Haringey Housing Strategy 2009-10 and how this was being developed.
The Strategy was a Partnership document and its development was being led by the Integrated Housing Board. It would form the overarching strategy and the overall framework for a number of other strategies addressing Homelessness, Affordable Warmth, Private Sector Housing and Older People’s Housing.
In developing the Strategy a number of a number of stakeholders forums had been consulted and the draft strategy was available online. In addition, each of the HSP Thematic Boards and Area Assemblies were also being asked to consider and comments on the Strategy.
The Board discussed the draft Strategy and the link drawn between housing and employment was welcomed. It was suggested that Voluntary and Community Sector organisations and other local organisations, may be able to provide additional support in a similar way to the Haringey Guarantee and that this should be considered and reflected in the document if appropriate.
There was agreement that further discussion should take place outside the meeting with a view to taking this forward.
In response to a suggestion that the Strategy should make reference to the use of local contractors the Chair reminded advised that procurement issues would be handled within a separate procurement policy. The purpose of this strategy was to provide a strategic overview of Housing priorities and the framework within which these should be delivered.
The Board was advised that there was provision within existing polices to ensure that local contractors were able to participate in the tendering process and there was agreement that this document and any other relevant polices should be circulated to Voluntary and Community Sector members for reference.
It was noted that a significant proportion of the BME Community in Haringey was comprised of Turkish and Kurdish residents and it was requested that the document should be amended to reflect this.
RESOLVED:
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Haringey's First Community Engagement Framework Minutes: The Board received a report and presentation setting out the role of the new Community Engagement Framework (CEF) and how it was being developed.
It was noted that there were three key reasons for establishing a CEF:
There were several national and local drivers for forming the CEF including the Local Government and Involvement in Public Health Act and Local Area Agreement (LAA) targets.
The Board was advised that the HSP Performance Management Group (PMG) had established a multi agency sub group to lead on the delivery of the CEF.
The first phase of the consultation process had now concluded and the second phase was due to commence on 5 March. This would include publishing the consultation document on the Council’s website and circulating this Voluntary Sector groups for feedback. A questionnaire would also be circulated as part of this seeking specific comments in relation to the vision, definition and principles of the CEF.
During the second phase a each of the Thematic Boards would also be provided with an opportunity to discuss and comment on the draft CEF.
It was noted that the third phase of the consultation process would take place in the Autumn and would focus primarily on the development of the Action Plan.
Members of the Board representing community groups were encouraged to complete the online questionnaire and the Board was advised that this closed on 21 April.
The Board discussed the CEF and it was confirmed that a broad range of over one hundred community groups had been engaged with as part of the consultation process and approximately seven hundred had been contacted. The Chair suggested members of the Board should advise the Head of Corporate Policy if there were any additional organisations that should also be consulted with.
In response to a query as to whether an Equalities Impact Assessment had been undertaken the Board was advised that this was being progressed. However, it was being complied in two stages and would not be completed until the Action Plan had been drafted.
RESOLVED:
That the report be noted.
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Enterprise Commissioning Prospectus This report will be sent to follow. Minutes: The Board considered a report that presented the draft Enterprise Commissioning Prospectus, which covered the Board’s Area Based Grant (ABG) Allocation for 2009/10.
The Board was advised that the comments made at its last meeting had been taken into consideration and incorporated within the Prospectus where appropriate. In addition to the recommendations set out in the report the Board was also asked to agree to the formation of a sub-group that would consider applications for funding and determine whether they should be granted.
In addition to this a further sub-group would need to be established in order to monitor and evaluate the progress of projects that obtained ABG funding.
In response to suggestions that a more prescriptive approach should be adopted within the breakdown of targets and achievements that projects would be required to specify the Board was advised that this approach had been considered. However, it had been felt that this approach would be too restrictive, there would be clear guidance setting out what contract were expected to deliver.
In addition the pro forma used would place a weighting on locality and proven performance and innovation would also be recognised and encouraged.
It was confirmed that applications would need to be received in hard copy.
There was agreement that the membership of the sub-groups described above should be agreed outside the meeting and that members of the Board interested in sitting on these should contact the Regeneration Manager.
Representatives from the Voluntary and Community Sector commended the Prospectus and welcomed the use of the Compact Tool Kit that had been applied.
RESOLVED:
That the draft Enterprise Board Commissioning Prospectus for 2009-11 be approved and that the Economic Regeneration Team be authorised to begin the commissioning process.
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Local Area Agreement Update An update will be provided in relation to the following three areas:
A: Local Area Agreement Refresh B: Performance Management Exception Report –Third Quarter 2008/09 (including a presentation on the latest economic data) C: Enterprise Board Risk Register D: Working Neighbourhoods Fund Consultation Additional documents:
Minutes: The Board considered a report that provided an update on several areas associated with the Local Area Agreement (LAA).
Local Area Agreement Refresh
The Board was advised that the LAA Refresh provided the opportunity for National Indicators (NIs) contained within the LAA to be renegotiated within GOL.
Following advice received from the Communities and Local Government (CLG) that targets would not be fixed for the duration of the current LAA. At its meeting in December the Board has agreed that NI 153 should be put forward for renegotiation; following discussion with Job Centre Plus (JCP) it was considered that advantage should be taken of the additional time that this would allow to build a stronger case for reducing the target.
The Board was advised that data in relation to NI 171 had been published by the Department for Business, Enterprise and Regulatory Reform (DERR) and consequently new targets had been issued to achieve partial convergence to the London average.
It was noted that there had been discussion with the Department of Work and Pensions (DWP) around the Incapacity Benefit (IB) Stretch Target (agreed under the previous LAA) and it had been indicated that they would be sympathetic to any request to remove the target from the LAA as part the Refresh. At present officers were in discussion with ReedIP to form a Service Level Agreement (SLA) and Business Case to demonstrate that this would ??
Performance Management Exception Report –Third Quarter 2008/09
An overview of performance during the third quarter was provided and it was noted that performance in relation to the IB Stretch Target was still well below target. The Board was advised that despite the continued measures and actions being taken to address this target it was remained challenging and these difficulties were shared by neighbouring Boroughs who were also failing to meet the target.
The Board discussed performance against the proportion of young people aged between sixteen and eighteen classed as NEET (not in Education, Employment or Training) and it was noted that although performance was currently above target, the proportion of NEETs whose status was ‘unknown’ was above target.
The Board was advised that the Learning and Skills Council had recently received data in relation to the proportion of NEETs whose status was unknown and there was agreement that this should be circulated as soon possible.
It was noted that due to technical software problems it had not been possible to reach the target in relation to the Better Off Calculation. However, this had now been resolved and it was anticipated that the performance would improve significantly during the forth quarter.
In response to a query as to whether there was a separate centre for job brokerage the Board was advised that this service was delivered by an external provider in locations across the Borough.
The Board discussed how performance against the IB Stretch Target could be improved and it was noted that the Voluntary and Community Sector did a lot of work with IB claimants ... view the full minutes text for item 98. |
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Tackling Worklessness Update Minutes: The Board considered a report that provided an update on progress in relation to the three key programmes in place to tackle Worklessness.
The Haringey Guarantee
It was noted that good progress was being made and that the Employment and Skills Team were currently working to verify end of year data.
The Haringey Guarantee Employment Zone had been launched in February and aimed to link employers on the Borough to the training, education and skills services offered as part of the Haringey Guarantee and North London Pledge.
Families in Work
A successful event had been held entitled ‘New Year New You’ that showcased the training and employment opportunities available to local people. At present follow up working was being done with Families that had expressed an interest in engaging with the project.
North London Pledge
Progress continued to be made and at the end of January eighty-one Employment Outputs had been delivered against a target of fifty-seven.
The Steering Group was due to meet on 3 March to discuss plans for 2009/10.
The Board was advised that the forty students identified as being most at risk of becoming NEET were given additional support from the schools which included vocational training.
RESOLVED:
That the report be noted. |
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Business and Enterprise Update Minutes: The Board received a report that provided an update on business and enterprise activities funded through the Area Base Grant (ABG).
It was noted that an Olympic Procurement Event was taking place on 12 March and that businesses in the Borough were being encouraged to attend this and compete for funding.
At present the Business Pack had been prepared and was ready for distribution. The circulation of this had been delayed as information from local Banks was still out standing.
The Board was reminded that the Wood Green Film Festival was taking place between 16 and 22 March.
RESOLVED:
That the report be noted. |
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Haringey Business Board A verbal update will be provided. Minutes: The Board received a verbal update on the Haringey Business Board.
The Business Board would be Chaired by ? and would take an overview of each of the town centres in the Borough. As the City Growth Project would cease at the end of the current financial year the Board would continue the partnership work with the private sector that it had initiated.
The Board would be administered by North London Chamber of Commerce and its membership would be formed from organisations that were members of the Chamber of Commerce.
RESOLVED:
That the verbal update be noted.
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New Items of Urgent Business To consider any new items of Urgent Business admitted under Item 3 above. Minutes: No new items of Urgent Business were raised. |
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Any Other Business To raise any items of AOB. Minutes: No items of AOB were raised. |
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Dates of Future Meetings Please note that the Council’s Calendar of Meetings for the new Municipal Year, 2009/10, is still in draft form present and will not be confirmed until May 2009.
The dates listed below have been tentatively set:
Once the dates have been formally agreed Board members will be advised. Minutes: The Board noted the following provisional dates for the new Municipal Year 2009/10:
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