Agenda and minutes

COVID 19 TEMPORARY ACCOMMODATION - DEVELOPMENT OF, Cabinet Member Signing
Monday, 24th August, 2020 4.00 pm

Media

Items
No.	Item
11.	APOLOGIES FOR ABSENCE View the background to item 11. To receive any apologies for absence. Additional documents: Webcast for 11. Minutes: There were no apologies for absence.
12.	Declarations of interest View the background to item 12. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Additional documents: Webcast for 12. Minutes: None.
13.	Covid 19 Temporary Accommodation - Development of Ermine Road Site - Construction Contract Award PDF 486 KB View the background to item 13. Additional documents: Webcast for 13. Minutes: The Cabinet Member for Housing and Estate Renewal considered the report which sought approval to award a contract to Hill Partnerships Limited as the main contractor, under Public Contract Regulations (PCR) 2015, Regulation 32(2)(c) (negotiation without prior notification), to develop the Ermine Road site to provide accommodation for 39 people currently housed in emergency accommodation and office accommodation for support staff. The use of a direct award was considered expedient as tendering works would add significant delays to establishing the accommodation. Soft market testing of similar accommodation has been undertaken and the cost of the Hill Partnerships units is consistent with those provided by other suppliers. However, there was added value which was described in Part B of the report that set out value for money compared to another provider. The use of one supplier would also provide consistency of appearance for the development which is one of the stipulations of Planning Officers at a Pre-app meeting. The Cabinet Member RESOLVED i. To approve an award of contract (up to the value stated in Part B of this report) to Hill Partnerships Limited (Hill Partnerships) as the main contractor, to develop Ermine Road site including the provision of 39 modular single person accommodation units and 1 office unit, as allowed under Regulation 32(2)(c) of the Public Contract Regulations and Council’s Contract Standing Orders (CSO) 9.07.1d (all contracts valued at £500k or more may only be awarded by Cabinet) and CSO 9.01.2 g) (negotiated procedure without prior publication of an advertisement where Regulation 32 of the Public Contract Regulations are made out) to the contract sum as set out in Part B. ii. To delegate authority to the Director of Housing, Regeneration and Planning to approve any subsequent variations which may be required during construction provided that the contract figure does not exceed £3,050,000 Reasons for decision The decision is required in order to urgently reduce the risk of the Council being unable to provide accommodation for 39 homeless people. Additional information is set out in Part B of the report. As stated in section 1 there is a risk that the current contracts for hotel accommodation may be withdrawn as the economy opens up leaving the possibility that there is no accommodation available for the people identified to occupy this modular accommodation. The direct award of Hill Partnerships as Principal Contractor will help facilitate a speedy delivery of the project and provide a consistency of module being provided which is a requirement of the end user and planners. Hill Partnership manufacture these units and are experienced in installing the units. They are able to provide the units within the required timescales, enabling the site to be handed over by the end of December 2020 (subject to planning). Using a single contractor will mitigate any issues with warranties and liabilities, should they arise. The project is to be awarded on a single stage Design and Build contract which will be priced as an ‘all risk’ contract. The defects liability period (rectification ... view the full minutes text for item 13.