Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Cabinet Member referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

None

None.

The Cabinet Member noted the report, which sought approval for renewed delegated authority for approval of call-off contracts from the Council’s Major Capital Works framework, and also sought approval to regularise a number of call-off contracts.

RESOLVED

     I.        That the Cabinet Member for Housing, Regeneration and Planning noted and considered the information set out in Appendix 1 & 2 of the report, ratified and approved retrospectively the housing capital works call-off contracts.

    II.        That the Cabinet Member for Housing, Regeneration and Planning delegated authority for  the approval of the individual call-off contracts (Agreed Maximum Prices - AMPs) for the contracts let under the Major Capital Works Framework for the remainder of the framework duration, up to the value of £6.5m, and any necessary subsequent adjustments to the programme (due to the availability of funding, wider stock investment priorities and/or other unforeseen issues that affect delivery)  to the  Strategic Director of Regeneration, Planning and Development, after consultation with the Cabinet Members for Housing, Regeneration and Planning  and for Finance and Health.

Reasons for decision

The decision regularised call-off contracts that were previously been agreed under the framework. Of the contracts listed, 70% were completed and had reached practical completion. The remaining were onsite.

The decision was also required to allow for the ongoing letting of call-off contracts under the framework until the framework expired. A number of call-off contracts required approval to allow for essential improvement works to start.

Alternative options considered

The council is required under its contract standing orders (CSOs) to approve the contracts set out in Appendix 1 of the report, so no alternative decisions were considered.

A delegation was approved by Cabinet in November 2013 for the approval of call-off contracts to allow for works to proceed onsite promptly once detailed costings and programmes had been assembled.

RESOLVED

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, namely information relating to the financial or business affairs of any particular person(including the authority holding that information)

RESOLVED

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

As per item 4.

The Cabinet Member noted the exempt section of the report.