Agenda and draft minutes

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To receive any apologies for absence.

There were no apologies for absence.

The Chair will consider the admission of any late items of Urgent Business.

(Late items of Urgent Business will be considered under the agenda item

where they appear. New items of Urgent Business will be dealt with under

agenda item 8).

There were no items of urgent business.

There were no declarations of interest.

To consider any requests received in accordance with Part 4, Section B,

paragraph 29 of the Council’s constitution.

There were none.

The Cabinet member for Tackling Inequality and Resident Services considered a report that sought the approval to vary the contract value by 50% in accordance with Regulation 72 (1)(c) of the Public Contract Regulations (PCR) 2015, to allow contractual payments to be made.  Concurrently, working closely with the council’s procurement and legal team, Parking Services would be investigating and establishing a permanent solution to ensure the contract’s continued financial viability.

The Cabinet member for Tackling Inequality and Resident Services noted that going forward, this contract would be under further review and may require to re-tender. As this is a big decision, the legal team would be advising on this matter.

RESOLVED

The Cabinet Member for Tackling Inequality and Resident Services:

1.    To approve the modification of the existing Parking Management IT System (PMIS) Contract with Taranto Systems Limited as per Regulations 72 (1)(c) of the Public Regulations 2015, a necessary interim measure to manage the significant growth in variable costs. 

2.    To approve to the recommendation of 3.1, a financial modification that adjusts the original contract value by an increase of 50% representing expenditure of £1.44m additional to the original contract value of £2.91m agreed by Cabinet in 2019. This would take the total contract value to £4.35m.

Reasons for decision

Compliance with legal and procurement guidelines:

The decision to invoke Regulation 72 (1)(c) complied with procurement guidelines, which allowed for contract modification, in response to significant growth in parking schemes. The decision was also supported by the need for expert legal and procurement advice to navigate the complexities of the contract modification process.

Addressing parking scheme growth:

Due to the implementation of new parking schemes including several low traffic neighbourhood schemes (LTNs) and School Streets, there had been a significant surge in PCN volumes, which was not anticipated in the original contract financial model. As a result, it had become necessary to modify the contract to accommodate this growth and ensure that it accurately reflected the current reality.

Alignment with the Council’s Transport Strategy:

The decision was aligned with the Council's broader strategic objectives, including effective traffic management, promoting sustainable transport, and providing quality services to residents. The contract modification ensured these objectives were not compromised.

Ensuring service continuity:

Implementing the proposed contract modification was crucial to maintaining parking enforcement services, which were essential for safely managing parking in the borough. Without this modification, there was a risk of interruption in enforcement operations, leading to increased illegal parking, decreased public safety.

Adjusting the contract to service future variable costs was also a decision to preserve public trust by ensuring that the Parking Service functions effectively, upheld high service standards and met statutory responsibilities.

Protecting income streams:

The Council's ability to process PCNs and parking permit payments relied on the PMIS Contract. The Parking Management IT System was forecasted to process £23.5m in PCN payments and £6.5m from parking permit sales in the 23/24 financial year. The growth impacted and the increase in the contract value would be met through  ...  view the full minutes text for item 14.

The Cabinet member for Tackling Inequality and Resident Services considered a report that sought to report on the outcome of the statutory consultation carried out between 18 October 2023 and 24 November 2023 on the proposed parking and loading changes along parts of West Green Road to ease congestion on narrow sections of road.  The report made recommendations for the making of permanent traffic orders where appropriate following the statutory traffic order making consultation.

1.    To note the effect on parking loss of the changes detailed in 3.2 below and shown in the plans in Appendix A:

·         Loss of 3 permit holder spaces (15 metres in length)

·         Loss of 2 resident permit/ paid for parking spaces (10 metres)

·         Loss of single yellow line parking after restricted hours (237 metres)

2.    To request the approval to proceed to implementation having taken objections into consideration.

RESOLVED

The Cabinet Member for Tackling Inequality and Resident Services:

      i.        To note the summary of responses received to the statutory consultation for the waiting and loading changes in West Green Road.

    ii.        To grant approval in the making of permanent traffic management orders and the implementation of works giving effect to the changes in West Green Road detailed in Section 6.16

Reasons for decision

The proposals were aimed at addressing delays that buses were experiencing when travelling along West Green Road as sections of this corridor were narrow.  The recommendations included removing sections of parking and loading along this corridor, would help mitigate the delay to buses (some of which had been experienced following the introduction of the low traffic neighbourhoods (LTNs) in St Ann’s and Bruce Grove West Green) whilst benefiting all motor vehicles using this corridor, including servicing vehicles.

Under the Traffic Management Act 2004, Haringey Council had a ‘network management duty’ under section 16 in its capacity as local traffic authority.  In simple terms, the duty was to secure “the expeditious movement of traffic including pedestrians and cyclists on the authority's road network”.

To address the identified problems, a traffic management order under the Road Traffic Regulation Act 1984 had been proposed.  Under Section 122 of that Act, in carrying out that function, the Council sought to secure the expeditious, convenient and safe movement of vehicular and other traffic (including pedestrians) and the provision of suitable and adequate parking facilitated on and off the highway and have particular regard to (Section 122 (2)):

a)    The desirability of securing and maintaining reasonable access to premises;

b)    The effect on the amenities of any locality affected and (without prejudice to the generality of this paragraph) the importance of regulating and restricting the use of roads by heavy commercial vehicles, so as to preserve or improve the amenities of the areas through which the roads run;

c)    The strategy prepared under section 80 of the Environment Act 1995 (national air quality strategy);

d)    The importance of facilitating the passage of public service vehicles and of securing the safety and convenience of persons using or desiring to  ...  view the full minutes text for item 15.

There were no new items of urgent business.