Agenda and draft minutes

The Chair referred to the notice of filming at meetings and this information was noted.

To receive any apologies for absence.

There were no apologies for absence.

There were no new items of urgent business.

A member with a disclosable pecuniary interest or a prejudicial interest in a

matter who attends a meeting of the authority at which the matter is

considered:

(i) must disclose the interest at the start of the meeting or when the interest

becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must

withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which

is not registered in the Register of Members’ Interests or the subject of a

pending notification must notify the Monitoring Officer of the interest within 28

days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests

are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of

Conduct.

There were no declarations of interest.

There were no deputations/petitions/questions.

It was acknowledged that there were significant delays in the work being completed by the original contractor Cosmur Construction (London). The Cabinet Member for Health, Social Care and Wellbeing also noted that there were external pressures such as the Government budget and legal challenges that affected the process and timeline in the case of Canning Crescent.

The Cabinet member for Health, Social Care and Wellbeing was assured that appropriate financial assessments and due diligence had taken place in relation to Diamond Build Group PLC to undertake the refurbishment works at Canning Crescent. It was also noted that Diamond Build Group PLC had previously completed successful projects with Haringey Council.

It was noted that there had been changes to the timeframe previously and completion of the remaining works on Canning Crescent is projected to be Autumn 2024.

The Cabinet Member for Health, Social Care and Wellbeing RESOLVED:

1. For the Cabinet Member for health, social care, and wellbeing to Waive CSO 9.01.1 (requirement to publish an appropriate tender advertisement) and approve the award of contract to Diamond Build Group PLC to undertake the refurbishment works at Canning Crescent (2c), based on their tender price of £1,690,324.97.

2. Approve a client contingency as set out in Part B of this report which will be strictly managed under change control governance arrangements. This is in addition to the award value noted in 3.1.1 Refer to Part B section 3 for the contingency value and total award value.

3. To vire £1.528m from approved General Fund capital programme contingency.

4. To note Phase 2a and 2b previously awarded to Diamond Build Plc under delegated powers.

5. To note a total award for phase 2a, 2b and 2c up to the aggregated value of £1,756,468 excluding phase 2c contingency.

6. Approve the issuance of a Letter of Intent up to the value of £100,000.

Reasons for decision

There were significant delays in the work being completed by the original contractor Cosmur Construction (London) ltd with a contract completion date of 18th March 2022 and the last projected completion date of 27th January 2023. These delays we suspect were attributed to issues with their supply chain payment and poor management which in part was explained by the company entering a Compulsory Voluntary Arrangement on 11th May 2023.

Following a review by Major Projects, Haringey Procurement and Legal it was decided the best course of action was to terminate the contract with Cosmur Construction (London) Ltd which was completed on the 31st of March 2023 and for expediency to directly award a contract to a supplier with a track record of delivering similar projects using the Haringey Procurement Contract System (HPCS).

With a refurbishment scheme of this nature that had extensive mechanical and electrical (M&E) alterations there is a level of complexity relating to a replacement contractor taking liability for the installation of works by the original contractor. In recognition of this Major Projects instigated a process of validation (by the incoming provider) to assist in  ...  view the full minutes text for item 26.

There were no new items of urgent business.

Item 9 was subject to a motion to exclude the press and public be from the meeting as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); para 3, namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

Exempt information pertaining to Item 6.

The Cabinet Member considered the exempt information.

There were no new items of exempt urgent business.