Agenda and draft minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred to the notice of filming at meetings and this information was noted.

There were no apologies for absence.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under agenda item 7).

There were no items of urgent business.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

There were no declarations of interest.

To consider any requests received in accordance with Part 4, Section B, paragraph 29 of the Council’s constitution.

There were none.

The Cabinet Member for Housing Services, Private Renters and Planning introduced the report and advised that the Council remained committed to delivering the new era of Council homes that Haringey’s communities needed.  She added that the list at appendix 1 of the report set out the properties requiring Voids Works, and the specification at appendix 2 of the report identified the works required to each of the properties.  The works were necessary to ensure that properties would be immediately available for letting.

The report sought approval to deliver Voids Works to the properties shown on the List at Appendix 1 of the report in order to bring these properties up to the approved Specification shown at Appendix 2.

In response to questions from the Cabinet Member it was noted that:

-       The contract had been tendered at a fixed price.

-       The winning contractor was well known to the Council and had achieved the best scores in terms of quality.

The Cabinet Member for Housing Services, Private Renters and Planning RESOLVED to:

1.            Approve pursuant to the Council’s Contract Standing Orders (CSO) 9.07.01d, and CSP 16.02, the appointment of Bidder A (named in the exempt part of the report)to undertake building works as set out in Appendix 2 to the properties set out in Appendix 1 for a total contract sum as set out in the exempt part of this report and within a three month period following the start of Works.

Reasons for decisions

The Council requires the Works set out in Appendix 2 to be completed to all of its properties in order that they can be let.

Following a formal procurement process, a contractor has been identified to undertake these works.

Alternative options considered

It would be possible not to appoint a contractor to complete these Works. However, this option was rejected as it does not support the Council’s commitment to deliver affordable Council Homes and would perpetuate the void letting situation that currently persists. 

This contract was procured via a competitive tender through the LCP major works framework Lot 1.1B and HPCS for mini competition, using a standard, fixed price, JCT Contract with Contractor’s design. This is the recommended route for a contract of this value. An alternative option would have been to do a direct appointment, but this option was rejected due to the estimated contract value of the scheme and to give opportunities for local small to medium size contractors to submit a tender.

There were none.

Item 9 is likely to be subject to a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED to exclude the press and public for the consideration of item 9 as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Cabinet Member considered the exempt information.