Agenda and draft minutes

APPROVE AWARD OF CALL OFF CONTRACT FOR THE COMMUNITY EQUIPMENT SERVICE, Cabinet Member Signing
Tuesday, 18th April, 2023 4.00 pm

Contact: Felicity Foley, Committees Manager 2919, Email: felicity.foley@haringey.gov.uk

Items
No.	Item
1.	Apologies for absence To receive any apologies for absence. Minutes: None.
2.	Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: None.
3.	Approve award of Call Off Contract for the Community Equipment Service PDF 305 KB View the background to item 3. Minutes: The Cabinet Member for Health, Social Care and Wellbeing considered the report which sought approval for the award of a Contract to NRS Healthcare for the sum of £17,500,000 for the provision of Community Equipment. The Council were part of the London Consortium for the provision of Community Equipment. On 9 May 2022, the London Consortium lead borough RBK&C invited suitable contractors to tender for the Community Equipment Services Framework which was subsequently awarded to NRS Healthcare on 5 September 2022. On 23 September 2022, a claim was issued against the award decision which placed a suspension on the new Framework. This was subsequently lifted in a court ruling on 21 December 2022 allowing the Framework Agreement to be signed on 7 February 2023 between Consortium lead borough RBK&C and NRS Healthcare. The Cabinet Member was informed that the London Consortium had carried out a robust procurement process, and the transition process for this contract had been relatively quick. There had been some initial issues around staffing and TUPE, but these had been resolved. It was noted that bringing the service in-house was not yet an option at it would require significant resources to hire premises, setting up new systems, procurement of supplies and hiring of new staff. Based on spending for the last 3 years, the council would be responsible for approximately 40% of the £17.5m spend over the 7-year period. The remainder of the spend would be recharged to other Health Services within the borough. The new contract had the provision to extend after the original five years for an additional two year period. This would be subject to a future decision to be taken by the Cabinet Member or Cabinet. The Cabinet Member for Health, Social Care and Wellbeing RESOLVED to 1. Approve the award of a Contract to NRS Healthcare (Company registration number 01948041) for the sum of £17,500,000 in accordance with Contract Standing Order (CSO) 16.02 (Decisions reserved to members under these Contract Standing Orders will ordinarily be taken at a Cabinet meeting, and the Leader may also allocate any such decision whether urgent or not to the Cabinet Member having the relevant portfolio responsibilities). 2. Note that the contract is awarded following a call off from the London Community Equipment Consortium in accordance with CSO 7.01 b) ( selecting one or more contractors from a Framework). The contract will be for a period of 5 years with a 2-year extension period option (that applies if the Framework Agreement is extended). The contract will start on April 1^st 2023. Reasons for decision The decision for Haringey to remain a member of the Consortium was made on 22/11/21. Appendix 2 highlights the background and rationale for that decision. In May 2022 RBK&C the lead borough of the Community Equipment Consortium put the contract out to tender. This was subsequently awarded to NRS Healthcare on September 5th. The estimated contract value including the two year extension period across all consortium members is ... view the full minutes text for item 3.
4.	Exclusion of the Press and Public Item 5 is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. Minutes: RESOLVED to exclude the press and public for the consideration of agenda item 5 as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
5.	EXEMPT - Approve award of Call Off Contract for the Community Equipment Service View the reasons why item 5. is restricted Additional documents: Restricted enclosure 5 View the reasons why document 5./2 is restricted Minutes: The exempt information was noted.