Agenda and minutes
PDF 282 KBContact: Fiona Rae, Acting Committees Manager 3541, Email: fiona.rae@haringey.gov.uk
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Apologies for absence To receive any apologies for absence. Minutes: There were no apologies for absence. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: None. |
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Minutes: The Cabinet Member considered a report which sought approval for the award of a contract to carry out installation of Audio-Visual Equipment, following the approval of the Station Road Refurbishment Works programme at Cabinet in November 2021 and the Contract award for Alexandra House and 48 Station Road refurbishment works at Cabinet Member Signing on 18 March 2022. The Cabinet Member sought assurances around the extent to which the price was locked-in, and that the Council wouldn’t be incurring any increased costs from what was set out in the report. In response, officers advised that they had, as much as they were able to, tried to ensure that the price was fixed with the contractor. However, market conditions were quite volatile with long supply chains and inflationary pressures on AV goods and services. Officers had provided the contractor with a detailed price specification to provide as much price certainty as possible but there was still a chance that costs could fluctuate due market conditions. Officers advised the Cabinet member that the there was a contingency set out within the report to cover upward fluctuation in the cost of the contract. RESOLVED The Cabinet Member for Council House-Building, Placemaking, and Development:
Reasons for decision The report “Station Road Refurbishment Works” approved at Cabinet on 9th November 2021 gave three reasons for the programme. Firstly, to deliver office accommodation improvements, noting the poor standard of existing office accommodation, and the need for essential maintenance as well as interior redecoration. Secondly, to enable the continued adoption of flexible working, so that officers can work in and for the borough. The plans will modernise Audio-Visual equipment, office layouts and furniture to provide a variety of work settings to enable greater cross service collaboration and partnership working. Thirdly, it supports short-term goals in the Accommodation Strategy, such as the release of 40 Cumberland Road to be repurposed as an Enterprise Hub. This aligns with the overall aim of relocating core office and civic functions to the refurbished Civic Centre in 2025, by ensuring the buildings the Council occupies in the interim are maintained in suitable condition. The proposed contract enables the Council to meet these objectives and achieve value for money in the delivery of the new Audio-Visual equipment needed on refurbished floors. The letter of intent is ... view the full minutes text for item 13. |
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Award of contract for Alexandra House and 48 Station Road Furniture purchasing Minutes: The Cabinet Member considered a report which sought request approval to award a contract for furniture supply, following the approval of the Station Road Refurbishment Works programme at Cabinet in November 2021 and the Contract award for Alexandra House and 48 Station Road refurbishment works at Cabinet Member Signing on 18 March 2022. In response to the Cabinet Member’s concerns about increasing costs, officers advised that the costs involved in the furniture contact were fairly well locked down and that there was considerably less risk of any upward fluctuations in cost than with the AV contract. RESOLVED The Cabinet Member for Council House-Building, Placemaking, and Development:
Reasons for decision The report “Station Road Refurbishment Works” approved at Cabinet on 9 November 2021 gave three reasons for the programme. Firstly, to deliver office accommodation improvements, noting the poor standard of existing office accommodation, and the need for essential maintenance as well as interior redecoration. Secondly, to enable the continued adoption of flexible working, so that officers can work in and for the borough, whilst maintaining a good work-life balance through the adoption of flexible working. The plans will modernise audio-visual equipment, office layouts and furniture to provide a variety of work settings to enable greater cross-service collaboration and partnership working. Thirdly, it supports short-term goals in the Accommodation Strategy, such as the release of 40 Cumberland Road to be repurposed as an Enterprise Hub. This aligns with the overall aim of relocating core office and civic functions to the refurbished Civic Centre in 2025, by ensuring the buildings the Council occupies in the interim are maintained in suitable condition. The proposed contract enables the Council to meet these objectives and achieve value for money and delivery of the new furniture needed on refurbished floors. The intention is to re-use the new furniture in the newly refurbished Civic Centre and/or other Council buildings. The letter of intent is required to enable the preferred contractor to begin mobilisation at an early stage, thereby expediting delivery of the goods. The proposed budget is fully covered within the Station Road budget approved at Cabinet on 9 November 2021. Alternative options considered Do Nothing This option, which is not to appoint a new contractor to deliver new furniture and only re-use existing furniture, is not recommended as the Council would fail to achieve the agreed Accommodation objectives as set out it the November cabinet report. This would mean the Council would be left without suitable office workspace for its staff, and significant operational difficulties in achieving plans for more flexible working.
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Exclusion of the Press and Public Items 6 and 7 are likely to be subject to a motion to exclude the press and public be from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. Minutes: RESOLVED
That the press and public be excluded from the reminder of the meeting as Item 5 contained exempt information, as defined under paragraph 3 & paragraph 5 of Part 1 of Schedule 12A of the Local Government Act 1972.
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Interim Accommodation Strategy Programme - Alexandra House & 48 Station Rd - Audio Visual Contract Award - EXEMPT As per item 3. Minutes: The Cabinet Member noted the exempt section of the report. |
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Award of contract for Alexandra House and 48 Station Road Furniture purchasing - Exempt As per item 4. Minutes: The Cabinet Member noted the exempt section of the report.
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