Agenda and minutes

Energiesprong retrofit award of contract, Cabinet Member Signing
Friday, 14th May, 2021 11.30 am

Media

Items
No.	Item
4.	APOLOGIES FOR ABSENCE View the background to item 4. To receive any apologies for absence. Additional documents: Webcast for 4. Minutes: There were no apologies for absence.
5.	Declarations of interest View the background to item 5. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Additional documents: Webcast for 5. Minutes: None.
6.	Energiesprong retrofit award of contract PDF 260 KB View the background to item 6. Additional documents: Webcast for 6. Minutes: Following an earlier decision taken at Cabinet on 16^th March 2021, the Leader of the Council considered a report which sought approval for the award of an Innovation Partnership contract for an Energiesprong retrofit project. Awarding the contract to Bidder 2, for a total value of up to £4.3m for stages 1 and 2 as permitted under CSO 9.07.01(d). This follows an OJEU compliant competitive tendering exercise run by Transport for London (TFL), with the support of the Greater London Authority (GLA) and Turner and Townsend on behalf of Haringey and 6 other local authorities under the Mayor of London’s Retrofit Accelerator – Homes programme. During stages 1 and 2 of the contract the Energiesprong solution provider will design and deliver an Energiesprong retrofit solution for 51 Council owned properties. The award of contract would enable the progression of the Energiesprong pilot project andallow the Council to claim the £1.6m Department for Business, Energy & Industrial Strategy (BEIS) funding secured for delivery, as agreed by Cabinet on 16 March 2021. RESOLVED That the Leader of the Council: Approved the award of the Energiesprong innovation partnership contract to Bidder 2 identified in the exempt report for the maximum sum of £4.3m for stages 1 and 2, as permitted under CSO 9.07.01(d). The Innovation Partnership contract term shall be for a period of up to 31 months. Consisting of 4 stages. Stage 1:-Design Phase. May 2021 until July 2021 Stage 2:-Installation of retrofits on 51 properties. August 2021– December2021 Stage 3:-Potential for a further 55-75 properties. December 2021 – May 2022 Stage 4:Potential for a further 15—250 properties. June 2022–November 2023 * Stages 3 and 4 are subject to further Cabinet approval. III. Noted that the decision whether or not to issue the notice to proceed from the design to the installation phase (from Stage 1 onto Stage 2) will be determined by the Director of Housing, Regeneration & Planning in consultation with the Cabinet Member for Housing and Estate Renewal. IV. Noted that there is an additional £0.2m match funding for project delivery (client project manager, procurement etc) which will be met from existing budget. Reasons for decision Cabinet agreed to undertake an Energiesprong Retrofit at the Cabinet meeting on 16^th March 2021. The award of the contract to Bidder 2 is the result of an OJEU compliant procurement and evaluation exercise conducted with the GLA, Turner and Townsend, TFL and 6 other local authorities under the Mayor of London’s Retrofit Accelerator – Homes programme. Alternative options considered Do Nothing The Council has a commitment to become a net zero carbon borough by 2041. The Council has been awarded £1.6m from BEIS to undertake this project. This comes with a requirement to complete the installation by December 2021. The BEIS funding allows a net zero energy retrofit to be trialled at a significantly reduced cost. If the contract is not awarded this funding will need to be returned. Delay The Council could wait until November 2023 when it is ... view the full minutes text for item 6.
7.	EXCLUSION OF PRESS AND PUBLIC View the background to item 7. Items 5 is likely to be subject to a motion to exclude the press and public from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information) Additional documents: Webcast for 7. Minutes: RESOLVED That the press and public be excluded from the reminder of the meeting as Item 5 contained exempt information, as defined under paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.
8.	Energiesprong retrofit award of contract View the reasons why item 8. is restricted View the background to item 8. Additional documents: Webcast for 8. Minutes: The Leader noted the exempt section of the report.