APOLOGIES FOR ABSENCE
To receive any apologies for absence.
There were no apologies for absence.
Declarations of interest
A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and
(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct
There were no declarations of interest.
The Leader of the Council considered the report which put forward a decision to vary the contract for renovation and repurposing of 20A & 20B Waltheof Gardens, Tottenham N17 1DX with Sol Services Ltd as allowed under contract standing order 16.02. the Council decided to develop the Waltheof Gardens site as a centre of excellence for adults with autism. One building would be used as a Day Opportunities Service for adults with learning disabilities and autism and the other building as an Autism Hub for adults with autism but without a learning disability. The reasons for the additional costs were set out in the report and the works needed completion to enable the centre to open as soon as possible for use by young Adults with Autism.
The contract variation would be for a maximum cost of £118,160.00 which will cover unforeseen variations to the contracted works at 20A & 20B Waltheof Gardens, Tottenham N17 1DX.
The overall site would be named the Chad Gordon Autism Campus. It was noted that the campus would be made up of two services. The Haringey Opportunities Project for adults with learning disabilities and autism and #Actually Haringey an autism hub for adults with autism without a learning disability.
To approve the variation of the contract for renovation and repurposing of 20A & 20B Waltheof Gardens, Tottenham N17 1DX with Sol Services Ltd as allowed under contract standing order 10.02.1 (b) so that the contractor is able to complete the additional works required a 20A & 20B Waltheof Gardens, Tottenham N17 1DX.
The maximum cost of the variation is £118,160 and the maximum value of the contract including the variation will be £612,160.
Reasons for decision
Additional funds are required to cover the additional works and repairs to the buildings’ fabric and services. Without the funding the scope of the works will need to be reduced. At this late stage in construction this is likely to cause additional delays while alternative finishes and fittings are selected and will reduce the intended scope of the construction works which could affect the service provision.
The additional works identified fall into two distinct categories. They are either stipulations of current Building Regulations or Health & Safety legislation or bespoke requirements consistently required by the Service needed to operate the new facilities and therefore cannot be omitted from the final project scope.
The requested sum of £118,600.00 is a ‘worst case’ scenario calculated by the Quantity Surveyor (Moulton Taggart); a £25k contingency for potential unforeseen works has been included for in this financial request.
Alternative options considered
The option not to proceed was rejected as the Council needs to ensure that the buildings are compliant, safe, and fit for purpose.
The option to go out to the market was also rejected due to the delay that this would bring to completing the construction work.