Agenda and minutes

NOVATION OF PARKING MANAGEMENT IT SYSTEM CONTRACT, Cabinet Member Signing
Monday, 21st December, 2020 10.00 am

Contact: Felicity Foley 0208 489 2919

Media

Items
No.	Item
14.	APOLOGIES FOR ABSENCE View the background to item 14. To receive any apologies for absence. Additional documents: Webcast for 14. Minutes: There were no apologies for absence.
15.	Declarations of interest View the background to item 15. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Additional documents: Webcast for 15. Minutes: None.
16.	Novation of Parking Management IT System Contract PDF 150 KB View the background to item 16. Additional documents: Webcast for 16. Minutes: The Cabinet Member considered the report which sought approval for the implementation of Contract Standing Order (CSO) 10.03, which allows for the Council to agree to contract novations and to CSO 9.07.1d) which provides that contracts valued at £500,000 (five hundred thousand pounds) or more may only be awarded, assigned or novated by the Cabinet. The novation of the WSP UK Ltd contract to Taranto Systems Ltd would allow the Council to implement the new Parking Management IT System that had been in development for the past year. The new system wouldensure that parking services were easily accessed, and provide customers with more information, choices and greater control over their parking arrangements. RESOLVED that i. Under Contract Standing Orders 10.03 and 9.07.1(d), the novation of the Parking Management IT System Contract be approved immediately upon its conclusion between the Council and WSP UK Ltd, from WSP UK Ltd to Taranto Systems Ltd; ii. The estimated contract value over the maximum duration of ten years plus the optional five years is £2,908,800 for the initial 10 years and £1,440,755 for the optional 5-year extension be noted; and iii. The Director of Environment and Neighbourhoods be authorised to finalise, in consultation with the Head of Legal Services, the arrangements and terms for the novation referred to in paragraph 3.1. Reasons for decision WSP UK Ltd (WSP) have sold their traffic support business known as ‘Taranto’ to Taranto Systems Ltd. Taranto Systems Ltd is a subsidiary of Volaris Group, a well-established provider of software and services to public and private sectors. The sale formally completed on 31 October 2020. WSP have assured the council that the sale of their traffic support business will neither affect the services provided or alter any terms and conditions under the contract as tendered and awarded to WSP. Volaris already has significant experience in the traffic and parking support sector and will maintain Taranto Systems Ltd as a separate autonomous business. Volaris has also committed to strengthen and build Taranto Systems Ltd and its products and services to meet the needs of its customers. It is therefore WSP’s intention and request to novate the PMIS Contract to Taranto Systems Ltd. The novation requires the approval of the Council which would be difficult to refuse without seriously disrupting the PMIS project implementation. Alternative options considered The service considered relying on the existing Civica contract pending a re-procurement exercise, but this is not possible. This contract will expire at the end of November 2021, with no further opportunity for extension. In addition, this system cannot deliver the service improvements and efficiencies required. A re-procurement would take considerable further time and resources to run with an uncertain outcome and is not a realistic option. The new Parking Management IT System (PMIS) is critical to the delivery of parking services and associated transformation aspirations. The system has been developed to meet Haringey’s specific requirements, which has involved significant investment by the Council and WSP throughout the past year. The system is ... view the full minutes text for item 16.