Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Leader referred to agenda item 1 as shown on the agenda in respect of filming at this meeting , and participants noted this information.

The Leader will advise of any items they have decided to take as urgent business.

There were no items of urgent business to consider.

There were no declarations of interest.

The report will seek Leader approval to award a contract for construction works to be undertaken at Woodside House.

This report sought approval to award a contract for construction works to be undertaken at Woodside House as allowed under CSO 9.07.1(d).

Approval to award the contract to T&B (Contractors) Ltd for Construction works in the amount of £2,359,251.00 for a contract period of 26 weeks was proposed.

In addition, pursuant to CSO 9.06.3, approval was also sought to instruct Haringey Council’s Legal Services to issue a Letter of Intent permitting orders to be raised by T&B (Contractors) Ltd with their supply chain; up to and not exceeding 10% of the contract sum whilst formal works contracts were being prepared.

RESOLVED

1.    To appoint T&B (Contractors) Ltd in the amount of £2,359,251.00 for a contract period of 26 weeks pursuant to CSO 9.06.1(d).

2.    To approve the issuance of a Letter of Intent not exceeding 10% of the contract sum pursuant to CSO 9.07.3.

Reasons for decision

To award a contract which will enable the timely mobilisation and refurbishment works to Woodside House which aims to provide modern, fit for purpose and fully accessible accommodation that better serves the needs of its future occupants including the Registrars Service, Mayor’s Parlour and Democratic Services.

The works will allow for the wedding and citizenship ceremonies to be conducted in upgraded surroundings and improve the appeal of the service for public use. There is also the opportunity for increased revenue for the council by also holding conferences and events managed by Haringey Council.

The investment into Woodside House is necessary to contribute to the regeneration plans of the Borough and will provide a permanent home for the Registrars service and most democratic meetings. Therefore this solution is value for money as we will retain a Council asset and ensure that is it future-proofed.

Alternative options considered

A do nothing option is not considered appropriate. A do nothing option would not offer the opportunity for the refurbishment of Woodside House to create modern facilities to better meet the needs of members and create fit for purpose accommodation for the Registrars services.

Eight contractors were invited to tender from the LCP Major Works Framework (Lot 5) and therefore considered to undertake the required construction works. The tenderers proposals were evaluated using a 40% quality and 60% price weighting and on this basis the recommended contractor is deemed to be the most economically advantageous tender representing the best value option to deliver the required works.

None

That the press and public be excluded from the meeting for consideration of Items 7 and 8 as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); Paragraph 3; Information relating to financial or business affairs of any particular person (including the authority holding that information).

RESOLVED

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

As per Item 4.

As per item 127.

None