Agenda and minutes

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Media

Items
No. Item

98.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The Cabinet Member referred to agenda item 1as shown on the agenda in respect of filming at this meeting , and participants noted this information.

99.

URGENT BUSINESS

The Leader/Cabinet Member will advise of any items they have decided to take as urgent business.

Additional documents:

Minutes:

There were no items of urgent business to consider.

100.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Additional documents:

Minutes:

There were no declarations of interest put forward.

101.

Data Centres Contract Award pdf icon PDF 199 KB

Additional documents:

Minutes:

This report outlined the strategy for provision of data centres across the three councils of Camden, Haringey and Islington and sought approval to complete the procurement exercise and award a contract for the provision of data centre services.

The Shared Digital Joint Committee had approved a report in November 2016 which detailed the benefits to sharing data centre provision. The councils agreed to: rationalise their current data centres; undertake a procurement exercise to buy data centre services from a third party; and, migrate to the new service provider.

Under Haringey’s Constitution, awards of contracts estimated at £500,000 or above are classified as a  key decision. Also under the Council’s Protocol for Key Decisions officers are prohibited from taking key decisions. Key decisions may only be taken in accordance with Cabinet Procedure Rules. Therefore the Cabinet Member for Corporate Resources considered the report and

RESOLVED

1.    To approve the procurement strategy endorsed by the SD Management Board for the procurement of data centre services through a third party supplier via a framework agreement; and,

 

2.    To award a contract for the provision of data centre services to Crown Hosting Data Centre Limited.

 

3.    That the Chief Digital and Information Officer provide a report to the Shared Digital Management Board once the final contract value has been ascertained setting out the year on year savings.

 

4.    To note that the five year total contract value will be in the region of £4.5m, apportioned across all three councils based on services that each council consume and the final contract cost to be confirmed once the actual level of provision and data migration has been confirmed.

Reasons for decision

The councils each have in-house provision for data centres currently.  There are issues with maintaining the hardware for the data centres with hardware coming to end of life, and needing replaced. These costs are duplicated across all three councils and can be reduced through consolidating data centre provision.

 

By moving to third party provision of data centres, the councils can expect to see a drop in cost of service based on the 2015/16 operating costs of approximately £400,000 per year whilst improving business continuity through improved resilience and better disaster recovery.  The savings will be realised through a reduction in the number of staff required to manage the service, which will be subject to consultation and also lower hosting costs as the councils will only pay for services used.

 

By co-locating services, and moving to a new data centre provider will reduce the councils’ environmental impact.  Existing hardware is end of life, consumes more power, and emits more heat.  Using new data centre technology the power consumption and levels of heat emitted will be reduced.

 

Additionally, a standard set of facilities across all three councils would enable better control of each data centre’s set-up and design.  This is particularly relevant when considering the security design, ensuring that the councils can keep up to date with new security requirements, building on the recent penetration testing  ...  view the full minutes text for item 101.

102.

New Items of Urgent Business

As per item 2

Additional documents:

Minutes:

None

103.

Exclusion of the Press and Public

RESOLVED

 

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

Additional documents:

Minutes:

RESOLVED

 

 

104.

Data Centre Contract award

As per item 4.

Minutes:

RESOLVED

 

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

105.

New Items of Urgent Exempt Business

As per item 2.

Minutes:

As per item 101.