Agenda and minutes
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Media
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FILMING AT MEETINGS Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.
By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Additional documents: Minutes: NOTED. |
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URGENT BUSINESS The Leader/Cabinet Member will advise of any items they have decided to take as urgent business. Additional documents: Minutes: There was no such business. |
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Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Additional documents: Minutes: None. |
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[Report of the Chief Digital Information Officer]
This report seeks approval to award a 12 month contract with a value of £657,532 to Logicalis UK Limited for the provision of the council’s Local Area Networks (LAN) and Wide Area Networks (WAN) including support and maintenance.
Additional documents: Minutes: Councillor Demirci considered the report which sought approval for the award of a 12 month contract with a value of £657,532 to Logicalis UK Limited for the provision of the Council’s Local Area Networks (LAN) and Wide Area Networks (WAN), including support and maintenance.
Councillor Demirci noted that the current contract was due to end on 30 June 2017, and there was no option to extend. It was critical that these services continue to run as they provide communication between the Council and its residents, businesses and other partners.
RESOLVED that the contract for the provision of the Council’s LAN and WAN services be award for a 12 month period, commencing on 1 July 2017, be awarded to Logicalis UK Limited at a cost of £657,532.
Reasons for decision
The services described in this report are business critical and must be maintained. The use of Crown Commercial Services’ RM1045 – Network services framework agreement provides a legally compliant mechanism for the council to source the services.
The chosen supplier (Logicalis UK Limited) has been the current incumbent provider for 11 years. Therefore, the supplier knows the infrastructure of the council’s LAN and WANs. The quality of service provided by the incumbent supplier is very good with no loss of service.
The contract will be awarded at the same cost as the previous year’s service contract value. This represents value for money compared to the current framework rates. Any variation to the services would require the supplier to use their new rate card for services, incurring additional cost.
This is a temporary arrangement until the recently formed Shared Digital service can consider and implement a longer term strategy.
The report is being considered for approval through the general exception notice process due to the urgency to enter into a new contract by the end of June 2017.
Alternative options considered
The services to be procured are business critical. In reviewing the options available the main focus has been on ensuring business continuity, and completing a legally compliant procurement process that would enable the council to award a contract that also represented value for money. Four options have been considered:
a) Do not renew the contract – Not recommended
The services are business critical and part of the council’s civil contingency requirements. The council needs to have a contract in place for these services which includes support and maintenance. b) Provide the services from existing council resources – Not recommended This option is the medium term (12 to 18) months preferred option. However, the existing in-house resources lack the technical experience and capacity to deliver the service in the short term. c) Procure the services through a new supplier – Not recommended The technical infrastructure of the LAN and WAN are complex and will take a new supplier significant time to understand the infrastructure and continue delivery of the service. This would also require the completion of a more complex procurement exercise, which would take between three and four months to ... view the full minutes text for item 20. |