Agenda and minutes

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Contact: Philip Slawther 

Media

Items
No. Item

1.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The  Cabinet Member referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

 

 

2.

URGENT BUSINESS

The Leader/Cabinet Member will advise of any items they have decided to take as urgent business.

Additional documents:

Minutes:

There were no items of urgent business to consider.

3.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Additional documents:

Minutes:

There were declarations of interest put forward.

4.

Application by Manning's Fairview Company Limited to hire Priory Park for a family funfair 2017 pdf icon PDF 206 KB

To consider an application made by Manning’s Fairview Company Ltd to hire Priory Park over 10 days in April and May 2017 in order to stage a family funfair.

Additional documents:

Minutes:

The Cabinet Member for Environment considered an application by Manning Fairview Company LTD to hire Priory Park over 10 days in April and May 2017 in order to stage a family fun fair.

 

It was noted that this application was in line with the Council’s Outdoor Events policy which was approved by the Cabinet in December 2013 and implemented on the 7th of January 2014.

 

The Cabinet Member for Environment  was pleased to note that the concerns of the Friends of Priory Park , in relation to the close proximity of the event to the annual Priory Park Fun Run, had been considered by Manning’s, and the original dates planned for the family fun fair, amended to accommodate this.

 

The Cabinet Member for Environment sought clarification on the assessment undertaken to ensure the increased duration of the event could be accommodated and would not have a negative impact on other park users. In response, it was noted that the Parks team had attended the family fun fair event held, last year, in August, and it was felt that the increase in the number of days could be facilitated with adequate space available for other park users.

 

In response to concerns raised by Friends of Priory Park, in the consultation, on the increased duration of this event, they had been assured by the Parks team that the application would be judged on its merits and there would have been a thorough process undertaken to ensure that the application was in a strong position to be put forward for Cabinet Member agreement.

 

The Cabinet Member for Environment further acknowledged the concerns of the Friends of Priory Park in relation to the duration of the event and asked that a post review and inspection of the event be completed with learning taken forward for future events.

 

In considering the recommendations, the Cabinet Member for Environment also noted that there had been no representations made by ward councillors.

 

RESOLVED

 

  1. To note the comments received from recognised stakeholders of Priory Park in response to the event notification being sent as part of the decision making process.

 

  1. To authorise the Assistant Director – Commercial and Operations, to approve conditional in principle agreement to hire Priory Park to the event promoter for the event detailed in this report as set out in para 6.4.

 

  1. To agree that the conditions which are to be attached to any final approval of authority are as set out in the comments of the Assistant Director, Corporate Governance at paragraph 8.2.7 below.

 

Reasons for decision

 

Under the terms of the Policy, applications of the type detailed in this report are required to be determined with the prior agreement of the Cabinet Member. 

 

If authority is given, then officers will give in principle agreement to the applicant for the event applications to progress.  The events will then be subject to discussions with relevant authorities before final agreement is given.

 

The rejection of the application would have implications for the Parks Service budget,  ...  view the full minutes text for item 4.

5.

New items of urgent business

To consider any items admitted at item 2 above.

 

Additional documents:

Minutes:

None

6.

Exclusion of the Press and Public

That the press and public be excluded from the meeting for consideration of Item 7 as they contain exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3; namely  in that it contains information relating tot he financial or business affairs of any particular person (including the authority holding that information).

Additional documents:

Minutes:

RESOLVED

 

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under Paragraph 3, Part 1, Schedule 12A of the Local Government Act 1972.

 

7.

Application by Manning's Fairview Company Limited to hire Priory Park for a family funfair 2017

To consider exempt material in relation to item 4 above.

Minutes:

As per item 4

8.

New items of exempt urgent business

To consider any items admitted at 2 above.

 

Additional documents:

Minutes:

None