Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Cabinet Member referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

The Cabinet Member will advise of any items they have decided to take as urgent business.

None

The report will seek Cabinet Member approval for the award of the contract to AJS Ltd for electrical and security works covering 190 properties in Northolt (1 – 102) and Stapleford (1 – 88) on the Broadwater Farm Estate, in accordance with Contract Standing Order 7.01c and 9.06.1.b (ii). The total project cost is £760,624 including fees and the contract period is 30 weeks. The report will also seek Cabinet Member aurthorisation to issue a Letter of Intent up to and not exceeding 10% of the contract sum as allowed under the Council’s CSO 9.07.3.

The Cabinet Member considered a report seeking approval for the award of contract to AJS Ltd for electrical and  security works covering 190 properties in Northolt and Stapleford on the Broadwater Farm Estate, in accordance with Contract Standing Order 7.01c and 9.06.1.b (ii). The total project cost was noted as £760,624 including fees and the contract period is 30 weeks. The report also sort Cabinet Member authorisation to issue a Letter of Intent up to and not exceeding 10% of the contract sum as allowed under the Council’s CSO 9.07.3.

RESOLVED

      I.        That the Cabinet Member approves the award of the contract to AJS Ltd for the electrical and security works for the sum of £700,055 and contract period of 30 weeks.

    II.        That the Cabinet Member approves the total professional fees of £60,569, which represents 8.652% of the contract sum. That the total project cost of £760,624 be noted.

   III.        That the Cabinet Member authorises Haringey’s Legal Department to issue a letter of Intent up to and not exceeding 10% of the contract sum as allowed under the Council’s CSO 9.07.3.

REASONS FOR DECISION

Approval of the successful competitive tendered scheme was required to allow the contract to be awarded and the planned replacement door entry system and electrical works, which include renewal of communal doors/door entry systems, CCTV, landlord electrical services and adaptation to the concierge offices at Northolt and Stapleford, to start.

The existing door entry system within this programme has reached the end of its useful life and replacement parts are obsolete. The existing door entry system is not operational at present.

ALTERNATIVE OPTIONS CONSIDERED

The alternative option to full replacement was to refurbish. However, the system was obsolete and parts were no longer accessible.  This has caused increased maintenance costs and an increase in anti social behaviour in the blocks.

To consider any items of Urgent Business admitted under Item 2 above.

N/A

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under Paragraphs 3 & 5, Part 1, Schedule 12A of the Local Government Act 1972.

RESOLVED

That the press and public be excluded from the remainder of the meeting as the items below contained exempt information, as defined under paragraphs 3 and 5, Part 1, schedule 12A of the Local Government Act 1972.

As per item 3.

Noted the information contained within the Exempt Part B of report.

As per Item 2.

None