Agenda and draft minutes
PDF 197 KBVenue: Alexandra House, 10 Station Road, London, N22
Contact: Richard Plummer Committees Manager Email: richard.plummer@haringey.gov.uk
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FILMING AT MEETINGS Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Minutes: The Cabinet Member referred to the notice of filming at meetings and this information was noted.
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APOLOGIES FOR ABSENCE To receive any apologies for absence. Minutes: There were none |
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DECLARATIONS OF INTEREST A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: There were none. |
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URGENT BUSINESS The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear). |
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DEPUTATIONS / PETITIONS / QUESTIONS Minutes: There were none. |
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Additional documents:
Minutes: The report (pursuant to Contract Standing Order CSO 2.01(b)), sought Cabinet approval to enter into a procurement and subsequently contract for two years (no option to extend further) for the execution of Warrants of Control prepared by the Council in relation to parking and traffic Penalty Charge Notices (PCNs).
The Cabinet Member RESOLVED
1. Under Contract Standing Order (CSO) 2.01b, to approve the initiation and execution of a procurement process via the YPO Framework to select several Enforcement Agencies to assist with collecting PCN related debt for the Authority
Reasons for decision
The estimated annual number of PCNs referred to the current sole provider CDER was circa 70K. Using one collection agency represented an unacceptable risk to the Council should the Council be unable to use CDER for any reason(s). Appointing multiple providers removed the risk.
Using one provider may not provide any opportunity to improve collection via what was best described as “healthy competition” between Enforcement Agencies. As well as making provision for several Enforcement Agencies at any given time, the revised contract specification stipulated new case work would be allocated on a pro-rata basis depending on the operational and financial performance of each Enforcement Agency.
The revised specification included a more robust and more effective governance and KPI structure.
The revised specification made the Enforcement Agency being allocated the warrant responsible for the Traffic Enforcement Centre (TEC) registration fee of £10.00 per PCN. The anticipated budget saving being circa £600K.
The revised specification included enhanced provisions to protect the vulnerable and was based on the principles of “ethical debt collection” thus balancing firmness and compassion.
The framework was already in use for other debt types within Haringey and other Councils, including council tax, non-domestic rates/business rates, sundry debt, housing benefits overpayments, and social care debts.
Alternative options considered
Do nothing: Remaining with the current single Enforcement Agency would do nothing to address the risks laid out in section 4.1 and would not provide the likely revenue improvement referred to in section 4.
Undertake joint procurement as part of the YPO framework in conjunction with other Council services e.g. Council Tax: whilst joint procurement with other Council services was desirable, this was not possible due to the fact the overall contract value would exceed the YPO ceiling of £5.3m.
Undertake an alternative public procurement exercise: The YPO framework was considered the most suitable in consultation with Strategic Procurement; notwithstanding 5.2 above utilising the YPO framework still aligned the parking service with the approach taken by some other Council services.
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